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Recording Associate Jobs in Texas (NOW HIRING)

GLC Business Services, LLC

Records Associate

Dallas, TX · On-site

The Records Clerk works under the direct supervision of the Records Supervisor/Manager and assists in processing file requests from Secretaries, Paralegals, File Clerks, and Attorneys. Quality checks ...

Travis County, TX

Recording Specialist I

Austin, TX · On-site

$50K/yr

Associate's degree in Public Administration, Business Administration or a directly related field ... Legal instruments and recording forms. * Basic accounting procedures. * Research procedures and ...

Travis County

Recording Specialist I

Austin, TX · On-site

$50K/yr

Associate's degree in Public Administration, Business Administration or a directly related field ... Legal instruments and recording forms. Basic accounting procedures. Research procedures and data ...

Castle Hills

Medical Records

San Antonio, TX · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Pacs

Medical Records

Castle Hills, TX · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Pacs

Medical Records

San Antonio, TX · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

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Recording Associate information

What does a recording associate do?

A Recording Associate is responsible for accurately documenting, managing, and maintaining records within an organization. Their duties often include entering data, updating files, ensuring the accuracy of recorded information, and retrieving records when needed. They may work with physical documents or digital databases, depending on the employer. Recording Associates play a crucial role in ensuring that information is organized and accessible for business operations and compliance requirements.

What are the key skills and qualifications needed to thrive as a recording associate?

To thrive as a Recording Associate, you need strong attention to detail, organizational skills, and familiarity with document management, often supported by a high school diploma or equivalent. Experience with records management software, databases, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and the ability to maintain confidentiality are valuable soft skills in this role. These competencies ensure accurate record-keeping, compliance with regulations, and efficient workflow within an organization.

How does a recording associate typically collaborate with other departments during the document processing workflow?

Recording Associates often work closely with teams such as legal, compliance, and data management to ensure accurate and timely processing of documents. They may coordinate with legal staff to verify document authenticity or clarify recording requirements, and with data teams to maintain integrity in record-keeping systems. Effective communication and attention to detail are crucial, as errors can delay critical transactions. This collaborative environment helps ensure that all documentation meets regulatory standards and organizational protocols.

What are the most commonly searched types of Recording jobs in Texas?

The most popular types of Recording jobs in Texas are:

What cities in Texas are hiring for Recording Associate jobs?

Cities in Texas with the most Recording Associate job openings:

Recording Associate jobs near you

Records Associate

GLC Business Services, LLC

Dallas, TX • On-site

Other

Re-posted 23 days ago

Job description

The Records Clerk works under the direct supervision of the Records Supervisor/Manager and assists in processing file requests from Secretaries, Paralegals, File Clerks, and Attorneys. Quality checks the classification of files created by firm Secretaries and/or Paralegals and label boxes for offsite or internal storage. Updates Elite 3E file locations to integrate off-site or firm-approved storage areas (file cabinets, shelves, and workrooms). The Records Clerk is responsible for maintaining records in Elite 3E Records Manager software to ensure records accurately reflect information for current location, storage, and/or retrieval. The Records Clerk is also responsible for collecting material designated for shredding and making such material available to vendors for scheduled pickup for multiple offices.
Duties:

  • Maintain and organize physical and digital files to ensure easy retrieval of information.
  • Utilize computer systems to input, update, and manage records efficiently.
  • Provide excellent customer service at the front desk, assisting visitors and answering inquiries.
  • Support customer needs through effective communication and problem-solving.
  • Operate phone systems to manage incoming calls and direct them appropriately.
  • Collaborate with team members on office management tasks to enhance workflow.
  • Assist in clerical duties such as data entry, filing, and document preparation.
  • Ensure compliance with organizational policies regarding record keeping.
Experience:
  • Previous experience in a clerical or administrative role is preferred but not mandatory.
  • Familiarity with Google Workspace applications is highly desirable.
  • Strong organizational skills and attention to detail are essential for success in this position.
Other Duties:
  • Proficiency in using office equipment and phone systems is beneficial. Shift and move files identified by firm users, the director of records, records clerks, or records supervisors to reorganize department storage rooms/filing areas and make room for new files for current or new client matters.
  • Matter and client closures: Identify no longer active files that are ready to process for storage and/or destruction, according to the firm's retention policy.
  • File Transfers: When instructed by the Transfer Coordinator for departing attorneys, incoming attorneys, new counsel, or files going straight to the client, the assigned Records Clerk collects the identified files and submits them for review by the Supervising Attorney. We pick them up and ship them to the prescribed recipient upon approval.
  • Assist with training when requested.
  • Monitor Records supplies and restock as necessary (labels, boxes, etc.).
  • Other duties and projects as assigned.

Schedule: Mon thru Fri 9am - 6pm (1 hour unpaid lunch)

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