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Recording Associate Jobs in New York (NOW HIRING)

Opensity Solutions

Records Associate

New York, NY · On-site

$26/hr

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. Your attention to detail and adherence to data protection and privacy ...

Opensity Solutions

Records Associate

Manhattan, NY · On-site

$26/hr

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. Your attention to detail and adherence to data protection and privacy ...

K2services

Records Associate

New York, NY · On-site

$26/hr

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. Your attention to detail and adherence to data protection and privacy ...

Opensity Solutions

Records Specialist

New York, NY · On-site

The Records Associate plays an important role in supporting the organization's records management operations by maintaining accurate, organized, and accessible physical and electronic records. This ...

K2services

Records Specialist

New York, NY · On-site

The Records Associate plays an important role in supporting the organization's records management operations by maintaining accurate, organized, and accessible physical and electronic records. This ...

K2services

Records Specialist

New York, NY · On-site

The Records Associate plays an important role in supporting the organization's records management operations by maintaining accurate, organized, and accessible physical and electronic records. This ...

Opensity Solutions

Records Specialist

New York, NY · On-site

The Records Associate plays an important role in supporting the organization's records management operations by maintaining accurate, organized, and accessible physical and electronic records. This ...

Pfizer

Associate, Quality Records

Pearl River, NY

The Associate, Quality Records will also champion compliance initiatives by providing training, knowledge transfer, and customer support across all levels of the organization, including senior ...

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Recording Associate information

What does a recording associate do?

A Recording Associate is responsible for accurately documenting, managing, and maintaining records within an organization. Their duties often include entering data, updating files, ensuring the accuracy of recorded information, and retrieving records when needed. They may work with physical documents or digital databases, depending on the employer. Recording Associates play a crucial role in ensuring that information is organized and accessible for business operations and compliance requirements.

What are the key skills and qualifications needed to thrive as a recording associate?

To thrive as a Recording Associate, you need strong attention to detail, organizational skills, and familiarity with document management, often supported by a high school diploma or equivalent. Experience with records management software, databases, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and the ability to maintain confidentiality are valuable soft skills in this role. These competencies ensure accurate record-keeping, compliance with regulations, and efficient workflow within an organization.

How does a recording associate typically collaborate with other departments during the document processing workflow?

Recording Associates often work closely with teams such as legal, compliance, and data management to ensure accurate and timely processing of documents. They may coordinate with legal staff to verify document authenticity or clarify recording requirements, and with data teams to maintain integrity in record-keeping systems. Effective communication and attention to detail are crucial, as errors can delay critical transactions. This collaborative environment helps ensure that all documentation meets regulatory standards and organizational protocols.

What are the most commonly searched types of Recording jobs in New York?

The most popular types of Recording jobs in New York are:

What cities in New York are hiring for Recording Associate jobs?

Cities in New York with the most Recording Associate job openings:

Recording Associate jobs near you

Records Associate

New York, NY • On-site

Opensity Solutions
See more jobs at Opensity Solutionsexternal

$26/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 23 days ago

Key responsibilities

  • Assist with a major scanning project and ensure records are properly saved in the firm's document management system.

  • Manage and organize records, ensuring accuracy and compliance with data protection and privacy regulations.

  • Support the effective management of records by demonstrating organizational skills, attention to detail, and familiarity with records management software.

Job description

About Us:
Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
Opensity Solutions is seeking a records clerk to assist with a major scanning project which will then be saved in the firm's iManage Work document management system. The ideal candidate will possess record keeping experience in a professional services environment. As a Records Associate, your role is to assist in the effective management and organization of records within the organization. Your attention to detail and adherence to data protection and privacy regulations will be essential in safeguarding sensitive information and maintaining compliance.
Essential Job Functions
  • A general understanding of Records management software and its practical application is required. Having tech savvy and comfort with learning new software is key.
  • Familiarity with any kind of scanning is critical.
  • This role demands outstanding organizational skills, extreme accuracy, and meticulous attention to detail.
  • Candidates should demonstrate a professional demeanor and the ability to independently manage a high-volume workload.
  • Overtime is required.
  • The ability to lift boxes weighing approximately 20-25 pounds are necessary."

Qualifications & Requirements
  • Excellent interpersonal skills with the ability to manage sensitive situations with discretion and diplomacy.
  • Motivated self-starter with a strong sense of urgency and accountability.
  • Exceptional customer service mindset with the ability to anticipate needs.
  • Strong organizational and multitasking skills, with the ability to prioritize competing demands.
  • Proven ability to meet deadlines and consistently follow through.
  • Clear, professional written and verbal communication skills.
  • Collaborative, positive, and team-oriented approach.
  • High level of professionalism, discretion, and integrity.
  • Sound judgment and effective problem-solving abilities.
  • Calm, patient, and composed under pressure with a strong work ethic.
  • Resourceful, adaptable, proactive, and solutions oriented.

Compensation
The Compensation range for this role is up to $26.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
Benefits
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

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