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Record Retrieval Company Operations Manager Jobs

Reveleer

Applied Analytics Intern

New Albany, OH · On-site

$25/hr

... company that uses Artificial Intelligence to give health plans across all business lines greater ... Record Retrieval team, where they will: Learn end-to-end retrieval operations and workflows ...

Reveleer

Applied Analytics Intern

New Albany, OH

$25/hr

... company that uses Artificial Intelligence to give health plans across all business lines greater ... Record Retrieval team, where they will: Learn end-to-end retrieval operations and workflows ...

Phaxis

Medical Records Specialist

Manhattan, NY · On-site

$24.50 - $27/hr

Escalate unresolved medical record retrieval issues to the manager and follow up on outstanding issues identified during reviews. Skills and Requirements * Strong understanding of HEDIS/QARR ...

SPJST Senior Living

Medical Records

Egypt, TX · On-site

$13.50 - $16/hr

... with record retrieval Also responsible for coordinating resident appointment schedules and ... records management systems This position requires individuals with strong organizational skills ...

FPC National

Fleet Operations Manager

Burlington, NJ

The primary responsibility of the Fleet Operations Manager is to ensure the company exceeds client ... Recording and reporting performance, evaluating performance annually, assessing performance against ...

TW Metals

Operations Manager

Los Angeles, CA · On-site

Company Overview: TW Metals, LLC is a leading global distributor of Specialty Metals to companies ... Compiles, stores, and retrieves production data. * Reviews and analyzes production, quality control ...

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Record Retrieval Company Operations Manager information

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How much do record retrieval company operations manager jobs pay per year?

As of Jun 7, 2026, the average yearly pay for record retrieval company operations manager in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Record Retrieval Company Operations Manager, and why are they important?

To thrive as a Record Retrieval Company Operations Manager, you need strong organizational, leadership, and process optimization skills, often supported by a bachelor’s degree in business or a related field. Familiarity with case management systems, HIPAA compliance protocols, and document management software is essential. Exceptional communication, problem-solving, and team management abilities help drive efficiency and maintain client satisfaction. These skills are crucial for ensuring timely, accurate record retrieval and effective coordination across teams and clients.

What are some common challenges faced by a Record Retrieval Company Operations Manager, and how can they be addressed?

Operations Managers in record retrieval companies often face challenges such as managing high volumes of client requests, ensuring compliance with privacy regulations, and maintaining efficient workflows. To address these, it's important to implement robust tracking systems, provide ongoing staff training on HIPAA and other data privacy requirements, and foster clear communication between departments. Proactively addressing bottlenecks and regularly reviewing procedures can help maintain service quality and client satisfaction.

What is the difference between Record Retrieval Company Operations Manager vs Record Retrieval Specialist?

AspectRecord Retrieval Company Operations ManagerRecord Retrieval Specialist
CredentialsTypically requires management experience, industry certifications, and knowledge of retrieval processesOften requires certification in records management or related fields, with less emphasis on management experience
Work EnvironmentOversees operations, manages teams, and coordinates retrieval processes in office settingsPerforms retrieval tasks, data entry, and document handling, often in a more hands-on role
Employer & Industry UsageCommonly employed by record retrieval companies, healthcare, legal, and insurance sectorsWorks within similar industries, supporting retrieval tasks under supervision or as part of a team

The Record Retrieval Company Operations Manager focuses on overseeing retrieval operations, managing teams, and ensuring efficiency, while the Record Retrieval Specialist handles the actual retrieval tasks and document processing. Both roles are essential but differ in responsibility level and scope within the record retrieval process.

What does a Record Retrieval Company Operations Manager do?

A Record Retrieval Company Operations Manager oversees the daily operations involved in obtaining, organizing, and delivering records—such as medical, legal, or business documents—on behalf of clients. Their responsibilities include managing teams, coordinating with clients and record providers, ensuring compliance with privacy laws, and optimizing workflow efficiency. This role is crucial for maintaining timely and accurate record retrieval services to support industries like legal, insurance, and healthcare. Operations Managers also implement process improvements and monitor performance metrics to ensure quality and client satisfaction.
Infographic showing various Record Retrieval Company Operations Manager job openings in the United States as of May 2026, with employment types broken down into 87% Full Time, 7% Part Time, 3% Temporary, and 3% Contract. Highlights an 100% In-person job distribution, with an average salary of $68,956 per year, or $33.2 per hour.

Bilingual Janitorial Operations Manager

QS Management Services Inc

Rockville, MD • On-site

$60K - $80K/yr

Full-time

Retirement, PTO

Posted 18 days ago

Job description

Job Description: Operations Manager

Job Summary: The Operations Manager is responsible for formulating policies, overseeing service provisions, managing departments, planning various company operations and activities, controlling resources, and maintaining effective communication with other management professionals. The primary goal is to ensure the smooth and efficient functioning of the company.

Experience | Education:

  • High School Diploma or equivalent.
  • Speaking both Spanish and English Fluently
  • Five years of operations manager experience in the cleaning industry.

Job Requirements:

  • Supervisory and management experience.
  • Excellent conceptual thinking skills.
  • Ability to identify and analyze complex and sensitive issues, make decisions, and recommend/implement solutions.
  • Customer service principles and practices.
  • Strong oral and written communication skills in English.
  • Exceptional interpersonal and cooperative relationship-building skills.
  • Ability to plan, organize, prioritize, and follow through on work activities.
  • Flexibility, resilience, and the ability to maintain a professional image.
  • Integrity, industriousness, sense of urgency, and confidentiality.
  • Effective teamwork and collaboration skills.

Physical Demands | Working Conditions:

  • Management of day-to-day operations and professional meetings.
  • Typically over 40 hours per week, with additional time as needed.
  • Frequent direct contact with various stakeholders and occasional local travel.

Mental Demands:

  • Independent judgment and decision-making.
  • Clear communication and positive interpersonal relationships.
  • Effective planning and organization under time constraints.
  • Flexibility, resilience, and a professional demeanor.

Essential Responsibilities:

  • Oversee client locations and employees, conducting building walk-throughs and quality control inspections.
  • Set deadlines, ensure completion, and resolve employee problems.
  • Manage operational activities, including planning, directing, organizing, and controlling production.
  • Schedule work and provide overall account management.
  • Screen, interview, and orient job applicants; perform employee record-keeping.
  • Handle client contact, customer relations, and quoting prices for customers.
  • Resolve problems, concerns, or questions from clients and employees.
  • Plan and prepare management work assignments and complete necessary reports.
  • Coach and lead supervisors/team leaders in line with the organization's performance-based culture.
  • Understand and enforce organizational policies and best practices procedures.
  • Support the CEO/COO's direction, initiatives, and decisions in all aspects of the business.
  • Generate goodwill for the organization among various stakeholders.
  • Fill in for absent managers/cleaners.
  • Treat information acquired during work confidentially and responsibly.
  • Ensure regular, consistent, and punctual attendance.
  • Perform other duties as requested or required by CEO/COO.

Additional Desired Qualification:

  • Ability to coach and lead team members effectively.
  • Work collaboratively in a team setting with other departments to achieve organizational goals.
  • Fluent in Spanish with great written and oral capability
  • Knowledgeable about cleaning products and processes.
  • Be responsible and follow a schedule.
  • Be flexible.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

  • 401(k)
  • Paid time off

Physical Setting:

  • Office
  • Outdoor work

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • On call
  • Overnight shift
  • Weekends as needed

Ability to Relocate:

  • Maryland: Relocate before starting work (Required)

Work Location: On the road (Driving/Supervising)

Company Description

Commercial Cleaning Company