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Record Manager Jobs in Florida (NOW HIRING)

Akerman

Records Coordinator

Orlando, FL

Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with ...

Akerman

Records Coordinator

Orlando, FL · On-site

Under the direction from department management, The Records Coordinator will be responsible for the handling of Active and Inactive physical and electronic records for their office in accordance with ...

Iron Mountain

Record Center Specialist

Tampa, FL · On-site

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and ...

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Record Manager information

See Florida salary details

$17.2K

$45.8K

$76.6K

How much do record manager jobs pay per year?

As of Jul 27, 2026, the average yearly pay for record manager in Florida is $45,847.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,900.00 and $51,600.00 per year, depending on experience, location, and employer.

What are Record Managers?

Record Managers are professionals responsible for overseeing the creation, organization, maintenance, and disposal of an organization's records and information. They ensure that records are managed efficiently and in compliance with legal, regulatory, and operational requirements. Their duties often include developing record-keeping policies, conducting audits, ensuring data security, and facilitating access to records when needed. By managing the life cycle of documents, Record Managers help organizations maintain transparency, protect sensitive information, and support business operations.

What are some common challenges faced by Record Managers and how can they be addressed?

Record Managers often encounter challenges such as managing the transition from paper-based to digital records, ensuring compliance with evolving regulations, and maintaining data security. To address these, it's important to stay updated on legal requirements, adopt reliable records management software, and work closely with IT and compliance teams. Regular training and clear communication with all staff members also help ensure that records are handled consistently and securely.

What is the difference between Record Manager vs Document Control Specialist?

AspectRecord ManagerDocument Control Specialist
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications like ISO 9001 Document Control or similar may be preferred
Work EnvironmentOffice settings, archives, or data management departmentsOffice environments, project sites, or manufacturing facilities
Industry UsageUsed across various industries including healthcare, legal, and corporate sectorsCommon in manufacturing, engineering, and construction industries

The main difference between a Record Manager and a Document Control Specialist lies in scope and responsibilities. Record Managers oversee the entire lifecycle of records, ensuring compliance and proper storage, while Document Control Specialists focus on managing project documents, ensuring version control and accessibility. Both roles require organizational skills and familiarity with document management systems, but Record Managers typically handle broader records across departments.

What are the key skills and qualifications needed to thrive as a Record Manager, and why are they important?

To thrive as a Record Manager, you need expertise in information management, records retention policies, and compliance standards, typically supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), digital archiving tools, and relevant certifications such as Certified Records Manager (CRM) is highly valuable. Strong attention to detail, organizational skills, and the ability to communicate effectively are crucial soft skills in this role. These abilities ensure that records are accurately maintained, easily accessible, and compliant with legal and regulatory requirements, supporting organizational efficiency and risk management.
What are the most commonly searched types of Record jobs in Florida? The most popular types of Record jobs in Florida are:
What cities in Florida are hiring for Record Manager jobs? Cities in Florida with the most Record Manager job openings:
Record Manager jobs near you
Infographic showing various Record Manager job openings in Florida as of July 2026, with employment types broken down into 84% Full Time, 14% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,847 per year, or $22 per hour.
Specialist, Records Management

Specialist, Records Management

The School District of Manatee County

Sarasota, FL • On-site

Full-time

Posted 29 days ago

School District of Manatee County rating

6.2

Company rating: 6.2 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

420th of 616 rated elementary and secondary schools

Job description

THE SCHOOL BOARD OF MANATEE COUNTY
Local Title: SPECIALIST, RECORDS MANAGEMENT
State Title: Records Specialist
JOB DESCRIPTION
JOB GOAL:
To ensure that the District is in compliance with all governmental regulations regarding records management, and to maintain an efficient and effective system for storing, retrieving and preserving all of the District records.
QUALIFICATIONS:
  1. High School Diploma or equivalent
  2. Minimum of three (3) years in record retention and management.
  3. Experience in micrographics and digital imaging.
  4. Experience working with various forms of storage media, including paper, digitally scanned images, disk, tape, CD-ROM, microfilm, etc., preferred.
  5. Excellent knowledge of applicable data privacy practices and laws.
  6. Certified Records Manager, preferred.
  7. A comparable amount of training and experience may be substituted for the minimum requirements.

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of laws, rules and procedures related to records and forms management. Knowledge and understanding of the purpose of record retention and disposition. Ability to understand and follow written and oral instructions. Ability to read, interpret and apply rules, regulations, and procedures. Ability to communicate effectively both verbally and in writing with school personnel and public. Ability to promote a smooth flow of business, to maintain confidentiality and to establish and maintain positive working relationships with others. Ability to keep records and files, to assemble and organize data and to prepare composite reports from such data. Knowledge of indexing and retrieval of information. Skill in the use of modern office machines and microfilm equipment. Ability to perform assigned tasks with minimal supervision.
REPORTS TO:
Supervisor, Property Records/Records Management
SUPERVISES:
N/A
PERFORMANCE RESPONSIBILITIES:
  1. Acquire and maintain Florida Certified Records Manager (FCRM) certification. Support and serve as backup to the District's Records Management Liaison Officer (RMLO) to the Florida Department of State, Division of Library and Information Services to implement statutory requirements. Provide a comprehensive records management program throughout the District.
  2. Research, plan, and coordinate the implementation and use of advanced recordkeeping systems including, but not limited to, document imaging systems and electronic forms projects.
  3. Coordinate a systematic plan of storage. Secure, organize, and maintain records section of warehouse and external storage facilities to fully utilize available space and allow for expedient retrieval.
  4. Initiate survey and inventory of all records as the basis for planning and launching a Central Records program.
  5. Manage records access requests and respond in an appropriate and timely manner and in accordance with federal, state and School Board policies.
  6. Coordinate district-wide retention requests to ensure records are received, stored, and appropriately retained or destroyed, in accordance with state and federal regulations.
  7. Maintain accurate records and provide reports regarding inventory, activity, and pertinent records-related information.
  8. Communicate directly with administrators, department heads, as well as school and district staff to provide guidance.
  9. Serve as resource person for records management concerns system-wide, addressing unique and common concerns.
  10. Implement retention schedules and coordinate legal destruction of records in accordance with State Disposition Procedures.
  11. Remain current in knowledge of federal and state laws and regulations as well as Board policies to ensure District compliance.
  12. Design training programs and provide workshops for District personnel to ensure they are well informed about records management laws, rules, and procedures and in identifying records for retention or destruction.
  13. Extract specific information from the Student Information Systems, as required.
  14. Maintain a production log of documents microfilmed and/or digitally imaged and destroyed.
  15. Assist in creating and maintaining a process for permanent retention by means of digital imaging for district records.
  16. Prepare and scan documents with a permanent retention for microfilm and/or digital imaging.
  17. Recommend new or revised policies and procedures related to records management to ensure efficiency and compliance.
  18. Maintain Records Management external website and internal enterprise document management site.
  19. Maintain inventory, perform inspections of processed film/scans and organize the transmittal of original microfilm and scanned files to off-site storage in compliance with 1B-26, F.A.C.
  20. Ensure vital records protection, disaster planning and recovery.
  21. Perform routine user maintenance of micrographic and document management not requiring manufacturer or vendor service.
  22. Adhere to job aids, standard operating procedures, and records management documentation.
  23. Support and promote plans for integrating electronic records with intranets, extranets, portals, document repositories, and content management systems.
  24. Develop and maintain business processes and standards for ensuring that all records generated electronically are coherently uniform in structure and appearance.
  25. Assess compatibility of electronic record formats with statutory regulations; propose changes where necessary.
  26. Ensure that authorized personnel, as applicable to the situation, can rapidly and efficiently retrieve stored electronic records for examination.
  27. Liaise with IT Division team members and systems experts on hardware and software issues that affect the availability and accessibility of electronic records, wherever they exist.
  28. Maintain awareness and knowledge of developments within the electronic records management industry.
  29. Receive, organize, and prioritize departmental documentation for scanning and related production activities.
  30. Input documentation into district's imaging systems via scanning devices.
  31. Ensure that image quality of scanned documents are appropriate and conform to district standards.
  32. Work closely with IT team members to fully secure electronic records and maintain a security group structure based on district assigned job roles.
  33. Where necessary, provide end-user training and support for document imaging and scanning hardware and software.
  34. Liaise with third-party support and equipment vendors.
  35. Demonstrate initiative in the performance of assigned responsibilities.
  36. Model and maintain high ethical standards.
  37. Maintain confidentiality of student and district records and other work-related matters.
  38. Exhibit interpersonal skills to work as an effective team member.
  39. Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
  40. Follow attendance, punctuality, and proper dress rules.
  41. Keep supervisor informed of potential problems or unusual events.
  42. Follow all School Board policies, rules and regulations.
  43. Demonstrate support for the School District and its goals and priorities.
  44. Perform other tasks consistent with the goals and objectives of this position.
  45. As technology systems evolve duties, responsibilities and activities may change and new ones may be assigned at any time.

PHYSICAL REQUIREMENTS:
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force and/or up to 10 pounds of force as needed to move objects.
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.
Board approved on:
07/26/2010
Revised:
05/22/2018
03/10/2020
02/13/2024
SALARY SCHEDULE: SAMP
PAY GRADE: D02
SHORT TITLE: SUP163
STATE JOB CODE: 77641
Pay Scale
Approved Budget Annual Salary Range : : $38,814 - $42,872

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