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Record Manager Jobs in California (NOW HIRING)

Allen Matkins

Records Specialist

Los Angeles, CA · On-site

Records Management * Create and maintain matter files and records. * Organize, classify, index, and archive records according to firm standards. * Monitor retention schedules and assist with approved ...

Allen Matkins

Records Specialist

Los Angeles, CA · On-site

Records Management * Create and maintain matter files and records. * Organize, classify, index, and archive records according to firm standards. * Monitor retention schedules and assist with approved ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

Manage the complete lifecycle of physical and electronic records from creation through final disposition. * Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive ...

Allen Matkins Leck

Records Specialist

Los Angeles, CA · On-site

Records Management * Create and maintain matter files and records. * Organize, classify, index, and archive records according to firm standards. * Monitor retention schedules and assist with approved ...

K2services

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

Manage the complete lifecycle of physical and electronic records from creation through final disposition. * Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

Manage the complete lifecycle of physical and electronic records from creation through final disposition. * Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive ...

Metrea

Aircraft Records Specialist

Temecula, CA · On-site

... management functions and provide system training to staff * Ensure compliance with FAA record-keeping requirements and retention policies * Oversee component traceability documentation and life ...

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Record Manager information

See California salary details

$22.7K

$60.5K

$101.2K

How much do record manager jobs pay per year?

As of Aug 18, 2026, the average yearly pay for record manager in California is $60,548.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,400.00 and $68,100.00 per year, depending on experience, location, and employer.

What is a record manager?

Record Managers are professionals responsible for overseeing the creation, organization, maintenance, and disposal of an organization's records and information. They ensure that records are managed efficiently and in compliance with legal, regulatory, and operational requirements. Their duties often include developing record-keeping policies, conducting audits, ensuring data security, and facilitating access to records when needed. By managing the life cycle of documents, Record Managers help organizations maintain transparency, protect sensitive information, and support business operations.

What are the key skills and qualifications needed to thrive as a record manager?

To thrive as a Record Manager, you need expertise in information management, records retention policies, and compliance standards, typically supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), digital archiving tools, and relevant certifications such as Certified Records Manager (CRM) is highly valuable. Strong attention to detail, organizational skills, and the ability to communicate effectively are crucial soft skills in this role. These abilities ensure that records are accurately maintained, easily accessible, and compliant with legal and regulatory requirements, supporting organizational efficiency and risk management.

What are some common challenges faced by record managers and how can they be addressed?

Record Managers often encounter challenges such as managing the transition from paper-based to digital records, ensuring compliance with evolving regulations, and maintaining data security. To address these, it's important to stay updated on legal requirements, adopt reliable records management software, and work closely with IT and compliance teams. Regular training and clear communication with all staff members also help ensure that records are handled consistently and securely.

What is the difference between Record Manager vs Document Control Specialist?

AspectRecord ManagerDocument Control Specialist
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications like ISO 9001 Document Control or similar may be preferred
Work EnvironmentOffice settings, archives, or data management departmentsOffice environments, project sites, or manufacturing facilities
Industry UsageUsed across various industries including healthcare, legal, and corporate sectorsCommon in manufacturing, engineering, and construction industries

The main difference between a Record Manager and a Document Control Specialist lies in scope and responsibilities. Record Managers oversee the entire lifecycle of records, ensuring compliance and proper storage, while Document Control Specialists focus on managing project documents, ensuring version control and accessibility. Both roles require organizational skills and familiarity with document management systems, but Record Managers typically handle broader records across departments.

How much do record managers get paid?

Record managers typically earn a median annual salary of around $50,000 to $70,000, depending on experience, location, and the size of the organization. Salaries can vary based on industry, certifications, and whether they work in a corporate, healthcare, or government setting.

What are the most commonly searched types of Record jobs in California?

The most popular types of Record jobs in California are:

What cities in California are hiring for Record Manager jobs?

Cities in California with the most Record Manager job openings:

Record Manager jobs near you
Infographic showing various Record Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $60,548 per year, or $29.1 per hour.

Health Record Clerk (Temp)

Family HealthCare Network

Bakersfield, CA • On-site

$28.60/hr

Full-time

Re-posted yesterday

Family HealthCare Network rating

8.2

Company rating: 8.2 out of 10

Based on 27 frontline employees who took The Breakroom Quiz

Job description


Primary Accountability
The Health Record Clerk is responsible for supporting all health record management activities for Family HealthCare Network.
Description of Primary Responsibilities
  1. Responds to requests for health records and dental information.
    1. Provides assistance to patients, family members, legal guardians/representatives, referral sources, etc. who request assistance with records requests or other information in accordance with federal, state, and FHCN guidelines.
    2. Receives authorizations for release of records and determines HIPAA compliance; returns noncompliant authorizations to requesters, follows HIPAA privacy and confidentiality regulations at all times.
    3. Responds to phone inquiries and patients who present in person on the status of health records requests, including assisting patients with completion of authorization forms for release of information.
    4. Ensures requests are completed accurately and meet all FHCN and state-mandated requirements.
    5. Coordinates with outside copy services, schedules copy/retrieval appointments, in accordance with required time frames.
    6. Verifies patient demographic information and facilitates corrections according to procedures.
    7. Maintains and operates a variety of health record indexes, storage, and retrieval systems.
    8. Ensures subpoena requests are completed in accordance with the timeframes presented on the document.
    9. Collects fees for subpoenas (and some medical releases) and forwards to finance daily.
  2. Responsible for supporting health care scanning and indexing activities.
    1. Processes and properly stores health documents in the electronic health record system.
    2. Performs quality reviews of scanned images to ensure the integrity of information by reconciling documents available on paper to imaged counterpart.
    3. Forwards scanned documents (through EMR) for review and signature by provider staff.
    4. Closes referrals and other orders based on received consultation reports.
    5. Updates Clinical Decision Support System (CDSS) based on received consultation reports.
    6. Retrieves documents from hospitals' records systems and transfers to FHCN's electronic health record.
  3. Addresses issues of health records as they arise and makes decisions to appropriately resolve the issues.
    1. Verifies authorization and prioritizes records requests. Problem solves record locations, while performing excellent customer service for internal and external customers.
    2. Includes appropriate people in the decision-making process.
    3. Makes timely decisions.
  4. Responsible for adhering to the Attendance and Absenteeism Policy, recognizing that regular attendance is considered an essential function of all FHCN positions. Absenteeism is not being at work or failing to attend a paid workshop, training, or event unless the absence is protected by law.
  5. Ability to present to and work at any FHCN location, both at the beginning of a shift or during a shift, based on business need.
  6. Performs other duties as assigned.

Description of Primary Attributes
Professional & Technical Knowledge:
Effective June 1, 2026, all individuals hired into the role must:
  1. Must have proof of completion of high school with a minimum overall GPA of 2.5 or completion of General Educational Development (GED) with a minimum overall score of 162.5.
  2. If an individual has completed a degree at a higher level than required by the role and had a stronger GPA in that program, they may provide proof of GPA from that degree in lieu of the high school diploma.
  3. Have a minimum of two years of experience and knowledge of medical records, processes, and practices.

Technical Skills:
  1. Ability to prepare basic correspondence and simple reports in Microsoft Word.
  2. Ability to use Microsoft Excel to create tables and simple displays of information.
  3. Ability to create basic presentations in Microsoft PowerPoint.

Licenses & Certifications: None required.
Communications Skills:
  1. Job duties require the employee to effectively communicate routine or non-technical information to co-workers and others.
  2. Effectively communicates written information (including electronic correspondence) and verbal presentations.

Physical Demands: The physical demands described here in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly requires to sit and use repetitive hand movement to type and grasp. The employee is frequently required to stand or walk; and occasionally lift and/or move up to 20 pounds.
Pay Scale:
Min Hourly Rate: $21.00
Max Hourly Rate: $28.60

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