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Record Keeping Jobs in California (NOW HIRING)

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Record Keeping information

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How much do record keeping jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for record keeping in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $19.90 per hour, depending on experience, location, and employer.

What is record keeping?

Record keeping is the process of creating, maintaining, and managing accurate and organized records of important information, transactions, or activities. It ensures that essential data is preserved for reference, legal compliance, and decision-making. Good record keeping practices help organizations track performance, meet regulatory requirements, and provide evidence in case of audits or disputes. It can involve both physical documents and electronic records, depending on the organization's needs.

What are the key skills and qualifications needed to thrive as a record keeper, and why are they important?

To thrive as a Record Keeper, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some roles requiring additional administrative training. Familiarity with document management systems, spreadsheets, and basic office software is typically required. Integrity, time management, and clear communication are valuable soft skills that help ensure accuracy and confidentiality. These abilities are crucial for maintaining accurate records, supporting compliance, and ensuring efficient access to important information.

What are some common challenges faced in a record keeping role, and how can they be addressed?

One of the biggest challenges in record keeping is maintaining accuracy and consistency across large volumes of data, especially when managing both digital and physical records. Staying organized and establishing clear filing systems can help reduce errors and ensure quick retrieval of information. Additionally, adapting to evolving data privacy regulations and new record management technologies can require ongoing learning and flexibility. Collaborating closely with other departments also helps ensure that records are up-to-date and compliant with company policies.

What is the difference between Record Keeping vs Bookkeeping?

AspectRecord KeepingBookkeeping
CredentialsNone specific, basic organizational skillsOften requires basic accounting knowledge or certifications
Work EnvironmentAdministrative, office-basedAccounting departments, finance offices
Employer & Industry UsageUsed across various industries for data organizationCommon in finance, accounting firms, small businesses
Search & Comparison IntentFocus on data organization and record managementFocus on financial transactions and ledger management

While both roles involve managing information, Record Keeping primarily involves organizing and maintaining data records, whereas Bookkeeping focuses on recording financial transactions and maintaining financial ledgers. Bookkeeping is more specialized with specific accounting tasks, often requiring certifications, while Record Keeping is broader and more administrative.

How to become a record keeper?

To become a record keeper, individuals typically need a high school diploma or equivalent, along with strong organizational and attention to detail skills. Some positions may require postsecondary education or certifications in records management or related fields, and proficiency with record-keeping software is often beneficial.

What are the duties of a record keeper?

A record keeper is responsible for organizing, maintaining, and updating records and documents accurately and securely. They ensure data integrity, manage filing systems, and may use software tools like spreadsheets or database programs. Attention to detail and knowledge of record-keeping procedures are essential for this role.

What are popular job titles related to Record Keeping jobs in California?

For Record Keeping jobs in California, the most frequently searched job titles are:

What job categories do people searching Record Keeping jobs in California look for?

The top searched job categories for Record Keeping jobs in California are:

What cities in California are hiring for Record Keeping jobs?

Cities in California with the most Record Keeping job openings:

Record Keeping jobs near you
Infographic showing various Record Keeping job openings in California as of August 2026, with employment types broken down into 2% As Needed, 86% Full Time, 10% Part Time, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $38,118 per year, or $18.3 per hour.

MEDICAL RECORD TECHNICIAN (TEMPORARY)

Chinatown Service Center

Pasadena, CA • On-site

$40K - $55K/yr

Other

Posted 3 days ago

New

Job description

Medical Records Technician

The Medical Records Technician will be responsible for accurately transcribing and organizing patients' medical histories, symptoms and diagnoses, as well as categorizing treatments and procedures for insurance billing. This position primarily involves administrative tasks such as record keeping in a medical office setting.

Organize and manage patients' health information data.

Maintain electronic health records (EHR) databases.

Verify accuracy and accessibility of files.

Ensure all files are secure.

Must perform assigned duties in a fast paced, fluid environment. Adaptability and flexibility are required.

Perform other duties as assigned.

Minimum one-year experience in healthcare setting as medical record clerk, unity secretary, or similar position where the processing of medical/health records was part of the daily responsibilities.

Demonstrate proficient computer skills and be comfortable learning new software programs.

Knowledge of medical terminology and of regulations on the confidentiality of medical records (HIPAA).

Thorough knowledge of health records functions.

Ability to work in a multi-cultural and multi-language environment and be able to work thorough translation services if not fluent in a language the resident understands.

Direct reports: Patient Experience Manager

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