ZipRecruiter

Log In

1

Reception Admin Assistant Jobs in Texas (NOW HIRING)

Hailey-Petty Law Firm PLLC

Office Receptionist

Austin, TX · On-site

$22 - $24/hr

Responsibilities: • Client Experience & Reception Serve as the welcoming face of Hailey Petty Law ... Coordinate routine office needs and communicate issues to the Firm Administrator. Assist with ...

Sunny Sky Products

Admin Assistant1

Houston, TX · On-site

$17.25 - $23.25/hr

Supports front-office reception, phones, and general administrative tasks, often the first point of ... Support scheduling and general office paperwork * Assist with route delivery coordination

Jackson Walker LLP

Office Concierge

San Antonio, TX · On-site

$16.25 - $22.25/hr

Office Administrator Department: General Office POSITION SUMMARY: The Office Concierge serves as a ... Reception & Client Service Serve as a primary point of contact for clients, guests, vendors, and ...

Jackson Walker LLP

Office Concierge

San Antonio, TX · On-site

$16.25 - $22.25/hr

Office Administrator Department: General Office POSITION SUMMARY: The Office Concierge serves as a ... Reception & Client Service Serve as a primary point of contact for clients, guests, vendors, and ...

Jackson Walker

Office Concierge

San Antonio, TX · On-site

$16.25 - $22.25/hr

Office Administrator Department: General Office POSITION SUMMARY: The Office Concierge serves as a ... This position coordinates front desk and reception activities, assists with client and office ...

Sunny Sky Products

Admin Assistant1

Houston, TX · On-site

$16.25 - $19.75/hr

Front Office Receptionist Supports front-office reception, phones, and general administrative tasks ... Support scheduling and general office paperwork * Assist with route delivery coordination

previous pagenext page

Showing results 21-40

All JobsReception Admin JobsReception Admin Assistant JobsReception Admin Assistant Jobs in Texas

Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.

What cities in Texas are hiring for Reception Admin Assistant jobs?

Cities in Texas with the most Reception Admin Assistant job openings:

Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Texas as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Part-Time Studio Administrator (Administrative Assistant)

Austin, TX

IA Interior Architects
501 - 1,000 employees
Learn more about IA Interior Architectsexternal

$17.75 - $24/hr

Part-time

Posted 12 days ago

Key responsibilities

  • Support the Studio Manager with daily studio operations and event coordination.

  • Assist with facilities management, shipping, and reception duties.

  • Help maintain office supplies, technology, and a welcoming environment.

Job description

IA Interior Architects translates client goals, brand and culture into powerful environments built around people, processes, technologies and business drivers.  Our clients in diverse markets worldwide require high-performance, visually compelling and sustainable environments to move their enterprise forward, support their culture, engage their staff, integrate technology and drive efficiencies.  As architects, designers, workplace strategists and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

Our team members are collaborative, creative, professional, expert and entrepreneurial.  Joining our team requires skill, daring, leadership, teaming, humor and a love of interiors.  We are presently searching for a Part-Time Studio Administrator for our Austin Studio.  The Studio Administrator, while working under direct supervision, provides general event and administrative support. 

An excellent candidate for this role is custom-service oriented, organized, flexible, communicative, adaptable, able to pivot at any given moment, and able handle multiple tasks at once. This position is required to be in person/studio. Duties include, but are not limited to: in-studio event coordination (lunch and learns, vendor presentations, etc.), facility management, day-to day operations, and supporting studio leadership and designers with project-related administration tasks.

This position is a part-time position, working approximately 15-20 hours per week.

Responsibilities

This role supports the Studio Manager with day-to-day studio operations and provides a welcoming, well-organized experience for employees, clients, guests, and vendors.

Studio & Event Support

  • Assist the Studio Manager with daily operational needs unique to the studio.
  • Support internal office events and external client/vendor events as needed.
  • Coordinate event logistics before and during events, including:
    • Venue, furniture, food, and vendor bookings
    • Guest lists, communications, and run-of-show coordination
    • Event setup, onsite support, and post-event cleanup

Facilities & Shipping Coordination

  • Assist with facilities-related requests and vendor coordination, including HVAC, plumbing, security cameras, ADT/security, pest control, and cleaning services.
  • Manage FedEx and courier systems for timely outbound shipment of client and consultant materials.
  • Track inbound and outbound shipments, including maintaining an Excel-based sample log so design teams can locate and confirm receipt of materials.

Reception & Customer Service

  • Serve as a front-facing representative of IA, welcoming clients, guests, vendors, and other visitors.
  • Coordinate multi-vendor presentations and lunch-and-learns in partnership with the Junior Designer responsible for vendor scheduling.
  • Provide vendors with space layouts and support setup of presentation areas and lunch service.

IT & Technology Support

  • Maintain ongoing communication with the IT Director and EUC Analysts.
  • Help ensure desks, meeting rooms, and audiovisual equipment are functioning properly, escalating and assisting with troubleshooting as needed.

Day-to-Day Operations

  • Manage door coverage, mail, and package reception.
  • Order office supplies, including breakroom refreshments.
  • Maintain an organized, stocked, and welcoming breakroom.
  • Perform other duties as assigned.

Qualifications:

  • High School Diploma
  • 1-3 years in a professional office environment; administrative experience is a plus

Knowledge, Skills, and Abilities:

  • Proficient in MS Office Suite
  • Intermediate verbal and written communication skills
  • Intermediate phone and customer service skills
  • Proven ability to perform a diverse array of functions
  • Proven ability to multi-task
  • A working knowledge of Miro and Canva
Employment Type: Part Time Regular

Apply