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Quickbooks Data Entry Jobs in Calgary, AB (NOW HIRING)

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Quickbooks Data Entry information

What is a QuickBooks data entry?

A QuickBooks Data Entry job involves inputting financial transactions, such as invoices, expenses, and payments, into QuickBooks software. The role requires accuracy and attention to detail to ensure records are kept up to date and errors are minimized. Responsibilities may also include reconciling accounts, generating reports, and assisting with financial record-keeping. This job is commonly found in small businesses, accounting firms, and freelance bookkeeping services. Basic knowledge of accounting principles and QuickBooks proficiency are often required.

What does a typical day look like for someone working in QuickBooks data entry?

A typical day in Quickbooks Data Entry involves entering and updating financial transactions, matching receipts to accounts, reconciling bank statements, and generating basic financial reports using QuickBooks. You’ll likely work closely with accountants, office managers, or small business owners to ensure all records are current and correct. Some days may require prioritizing urgent data entry tasks around payroll deadlines or tax preparation. Routine error checking and clear communication with team members are also part of the daily workflow, making accuracy and organization essential to this position.

What are the key skills and qualifications needed to thrive in the QuickBooks data entry position?

To excel as a Quickbooks Data Entry professional, you should have strong attention to detail, basic accounting knowledge, and proficiency in data entry and spreadsheet software. Experience with QuickBooks and other bookkeeping software, as well as familiarity with financial documentation, are highly valued and sometimes supported by certification. Strong organization, time management, and communication skills help ensure accuracy and efficiency in this role. These abilities are crucial for maintaining accurate financial records and supporting smooth business operations.

Can you work for Quickbooks Data Entry from home?

QuickBooks Data Entry jobs can often be performed remotely, as they primarily involve inputting financial information into QuickBooks software. Many employers offer remote or work-from-home options for data entry roles, provided the candidate has reliable internet, basic accounting skills, and familiarity with QuickBooks. However, specific job requirements may vary by employer.

Is Quickbooks Data Entry difficult to learn?

QuickBooks Data Entry is generally straightforward to learn, especially for those with basic computer skills. Familiarity with accounting principles and practice using the software can help improve efficiency, but many users find training resources and tutorials sufficient to become proficient quickly.

What are the most commonly searched types of Quickbooks Data Entry jobs in Calgary, AB?

The most popular types of Quickbooks Data Entry jobs in Calgary, AB are:

What are popular job titles related to Quickbooks Data Entry jobs in Calgary, AB?

For Quickbooks Data Entry jobs in Calgary, AB, the most frequently searched job titles are:

What job categories do people searching Quickbooks Data Entry jobs in Calgary, AB look for?

The top searched job categories for Quickbooks Data Entry jobs in Calgary, AB are:

Quickbooks Data Entry jobs near you
Infographic showing various Quickbooks Data Entry job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution.

Bookkeeper Admininstration Assistant

Northern Konstar Potatoes

Calgary, AB • On-site

CA$25/hr

Full-time

Medical, Dental, Vision

Re-posted 22 hours ago

Job description

About the Role
We are looking for a detail-oriented Bookkeeper – Sales Support to join our team. This role is responsible for accurate, timely entry of all sales-related and bookkeeping information. You will support the sales staff by entering purchase orders, sales orders, bills, and invoices, as well as handling general bookkeeping duties focused on accounts receivable, reconciliations, and reporting. This position does not handle accounts payable.

Key Responsibilities

Sales Support & Data Entry

  • Enter customer purchase orders (POs), sales orders, and invoices into QuickBooks.
  • Ensure all sales information is complete and accurate (pricing, terms, quantities, customer details).
  • Set up and maintain customer accounts and contact information.
  • Track order status and provide updates to sales staff as needed.
  • Work closely with sales staff to resolve discrepancies or missing information on POs and sales orders.

Accounts Receivable & Bookkeeping

  • Record customer invoices, credit memos, and payments in QuickBooks.
  • Apply payments to open invoices and maintain accurate accounts receivable aging.
  • Prepare and send customer statements and payment reminders as directed.
  • Reconcile bank accounts and credit card statements on a regular basis.
  • Assist with month-end and year-end tasks, including reconciliations and basic reporting.
  • Maintain organized electronic and/or paper filing systems for all accounting and sales support documents.

Reporting & Administration

  • Prepare basic financial and sales reports using QuickBooks and Excel (e.g., AR aging, sales summaries).
  • Support management and sales staff with information requests related to customer accounts, invoices, and payments.
  • Help improve and document procedures for order entry, invoicing, and receivables.

Qualifications

Candidates should meet one of the following:

  • Accounting/Bookkeeping diploma or related post-secondary education, OR
  • Minimum of 2 years of bookkeeping or accounting clerk experience (preferably in a sales- or order-driven environment).

Required Skills

  • QuickBooks: Hands-on experience entering invoices, receipts, and performing reconciliations.
  • Microsoft Office: Proficient with Outlook, Word, and especially Excel (basic formulas, sorting, filtering, formatting).
  • Accurate and efficient data entry with strong attention to detail.
  • Basic understanding of accounting principles, especially accounts receivable and bank reconciliations.
  • Ability to organize work, manage multiple tasks, and meet deadlines.
  • Clear written and verbal communication skills.

Personal Attributes

  • Reliable, trustworthy, and able to handle confidential financial and customer information.
  • Detail-oriented and proactive, able to work independently once trained.
  • Team player with a service-oriented mindset toward supporting the sales team and management.