Summary: The Project Coordination Intern supports the Asset Integrity Team with day-to-day ... Support purchase order tracking, invoice coordination, and project documentation activities ...
Quick apply
Summary: The Project Coordination Intern supports the Asset Integrity Team with day-to-day ... Support purchase order tracking, invoice coordination, and project documentation activities ...
Purchasing Intern information
What does a purchasing intern do?
A Purchasing Intern supports the procurement or purchasing department by assisting with tasks such as sourcing suppliers, processing purchase orders, managing inventory records, and communicating with vendors. They help ensure that materials and products are acquired efficiently and cost-effectively. This role provides hands-on experience in supply chain management and purchasing procedures, often involving data entry, research, and administrative support. It's an opportunity for students or recent graduates to learn about procurement processes in a real-world business environment.
What are the key skills and qualifications needed to thrive as a purchasing intern?
To thrive as a Purchasing Intern, you need a basic understanding of supply chain management, analytical skills, and often a background in business or a related field. Familiarity with procurement software such as SAP, Microsoft Excel, and inventory management systems is typically required. Strong attention to detail, effective communication, and organizational skills help you excel in fast-paced purchasing environments. These abilities ensure that purchasing processes are efficient, accurate, and support the organization's operational needs.
What is the difference between Purchasing Intern vs Purchasing Coordinator?
| Aspect | Purchasing Intern | Purchasing Coordinator |
|---|---|---|
| Credentials | Typically pursuing or recent graduate with a degree in business, supply chain, or related field | Usually requires some experience in purchasing or supply chain management, often with relevant certifications |
| Work Environment | Entry-level, internship setting, often part-time or temporary | Full-time, office-based role with more responsibilities |
| Employer & Industry Usage | Used in retail, manufacturing, logistics, and corporate sectors for training and development | Common in similar industries for managing procurement processes |
The Purchasing Intern role is an entry-level position aimed at gaining experience in procurement, often held by students or recent graduates. In contrast, the Purchasing Coordinator is a more experienced role responsible for overseeing purchasing activities, managing supplier relationships, and ensuring procurement efficiency. While both roles are part of the procurement process, the intern position is a stepping stone towards a full purchasing career.
What are the most commonly searched types of Purchasing jobs in Calgary, AB?
The most popular types of Purchasing jobs in Calgary, AB are:
Key responsibilities
Support the Asset Integrity and Engineering teams with administrative and project coordination activities.
Assist with organizing, maintaining, and tracking project documentation, reports, and schedules.
Coordinate communication between internal teams and support project activities such as reporting, meeting preparation, and process improvement.
Job description
Summary:The Project Coordination Intern supports the Asset Integrity Team with day-to-day administrative and integrity related project coordination activities. This role assists with policy document creation and revision, integrity document organization, reporting, database management and project tracking and coordination between departments. The position works closely with engineering, operations, and procurement teams to help keep project information organized and projects moving forward. The role also supports project documentation, reporting, presentations, and other project-related activities as needed. This position reports to the Supervisor – Asset Integrity Engineering. Duties & Responsibilities:
- Provide administrative and project coordination support to the Asset Integrity and Engineering teams
- Assist with integrity inspection tracking, scheduling, and coordination for ongoing projects
- Organize and maintain integrity inspection reports, engineering drawings, QC documentation, asset databases, project files and documentation
- Support the preparation, revision and organization of policy manuals and documents, SOP’s, and guidelines, and other Asset Integrity documentation
- Support the implementation and ongoing development of an IDMS (Integrity Data Management System) platform, including data organization, validation, and documentation
- Conduct basic research on applicable codes, standards, and regulatory requirements to support engineering and infrastructure projects
- Assist with integrity, reliability and maintenance data analysis, reporting, and presentation
- Prepare project presentations, summaries, meeting materials, and status updates. Attend project meetings and track meeting notes, action items, and follow-up items
- Support purchase order tracking, invoice coordination, and project documentation activities
- Assist with tracking project schedules, timelines, deliverables, and outstanding action items
- Coordinate and facilitate communication between Engineering, Operations, IT, Procurement, and other internal teams to support project activities
- Identify opportunities for process improvement and assist with developing and maintaining supporting documentation
- Perform other project coordinator, administrative and Asset Integrity support duties as assigned
- Currently enrolled in or recently completed a post-secondary program in Engineering, Project Management, Operations, Business, or a related field
- Previous experience in an operational, project management, engineering, or related role is considered an asset
- Strong organizational and time management skills with the ability to manage multiple tasks and deadlines
- Proficient in Microsoft Office 365, including Excel, Word, PowerPoint, SharePoint and Outlook
- Strong communication and interpersonal skills
- Detail-oriented with the ability to work independently and in a team environment
- Willingness to learn new systems, processes, and industry knowledge
- Experience with Power BI, or other reporting systems considered an asset
- Previous internship, co-op, or office experience considered an asset
- Interest or experience in asset integrity, engineering, pressure vessels and pipeline infrastructure, energy, or industrial projects considered an asset
About Certarus
Sourced by ZipRecruiter