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Purchaser Assistant Jobs in Virginia (NOW HIRING)

STI

IT Purchasing Analyst

Chesterfield, VA · On-site

... assist with enforcement of vendor contract terms, review and recommend approval/denial of invoices, and evaluate VITA expenses to identify and record expenses related to IT projects. In addition ...

SkyChefs

Purchasing Clerk - Airline Catering

Dulles, VA · On-site

$18 - $25/hr

Purchasing Clerk - Airline Catering Job Location: Dulles-USA-20166 Work Location Type: On-Site ... • Assist with month end inventory process, counting, entering inventory counts in SAP • ...

Prism Maritime

Purchasing Agent I, II, III

Chesapeake, VA · On-site

$21.11 - $41.04/hr

Purchasing Agent I, II, III Work Location: Chesapeake, VA - In Office FLSA Status: Full-Time, Non ... Perform any other assignments or tasks as needed or requested by management to assist in ...

Dollartree

Billing Assistant

Chesapeake, VA · On-site

$19.50 - $21.50/hr

Purchase Order & Financial Support * Assist with updating purchase orders based on approved change orders throughout the construction process. * Monitor purchase orders and verify supporting ...

Dollar Tree

Billing Assistant

Chesapeake, VA · On-site

$19.50 - $21.50/hr

Purchase Order & Financial Support * Assist with updating purchase orders based on approved change orders throughout the construction process. * Monitor purchase orders and verify supporting ...

ICF

Senior Purchasing Specialist (Hybrid)

Reston, VA · Hybrid

Maintain knowledge of all organizational and government rules affecting purchases and provide information about these rules to organization staff members and vendors. * Assist in preparing formal ...

Virginia Moca

Education Internship

Virginia Beach, VA · On-site

$15/hr

Help manage class waitlists and fill spaces as needed * Assist in confirming supply needs with instructors and organizing supply orders for purchase * Support sending out surveys following the ...

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Purchaser Assistant information

What is a purchaser assistant?

A Purchaser Assistant is a professional who supports the purchasing or procurement department of a company. They are responsible for assisting with sourcing suppliers, processing purchase orders, maintaining inventory records, and ensuring timely delivery of goods and materials. Purchaser Assistants also help with administrative tasks, such as data entry, invoice processing, and communicating with vendors. Their role is essential in helping the purchasing team operate efficiently and in keeping the supply chain running smoothly.

What are the key skills and qualifications needed to thrive as a purchaser assistant?

To thrive as a Purchaser Assistant, you need strong organizational skills, attention to detail, and a basic understanding of procurement processes, usually supported by a degree in business or related field. Familiarity with procurement software, inventory management systems, and Microsoft Excel is typically required. Excellent communication, teamwork, and problem-solving abilities help you build relationships with vendors and manage multiple tasks efficiently. These skills ensure accurate order processing, cost-effective purchasing, and smooth supply chain operations.

What are some common challenges a purchaser assistant faces when supporting the procurement process?

A Purchaser Assistant often encounters challenges such as managing multiple supplier communications simultaneously, ensuring timely delivery of goods, and maintaining accurate records in procurement systems. Balancing urgent requests from various departments while adhering to budget constraints and company policies can also be demanding. Effective organizational skills, attention to detail, and the ability to prioritize tasks are essential to overcome these challenges and support the purchasing team efficiently.

What are the most commonly searched types of Purchaser jobs in Virginia?

The most popular types of Purchaser jobs in Virginia are:

What cities in Virginia are hiring for Purchaser Assistant jobs?

Cities in Virginia with the most Purchaser Assistant job openings:

Purchaser Assistant jobs near you

Purchasing Specialist

Systems Planning and Analysis

Alexandria, VA • On-site

Full-time

Medical, Life, Retirement

Re-posted 14 days ago

Job description

Overview
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.
Systems Planning & Analysis (SPA) is seeking a Mid-level Procurement Specialist, to fulfill a hybrid role (HQ in Alexandria, VA and Telework) with responsibility for the sourcing, negotiation, and procurement of indirect goods and services that support day-to-day operations within a defense contracting environment across the entire organization. This role focuses exclusively on indirect categories (e.g., facilities, IT Hardware and Software, IT Maintenance, professional services, training, consultant services, and other non-production spend) and ensures compliance with company policy. The ideal candidate will have experience and knowledge negotiating favorable software and hardware terms and conditions, as well as an understanding of software and hardware uses in a highly secure cyber environment.
Responsibilities
  • Manage the full procurement lifecycle for indirect materials and services, from requisition through PO placement, delivery, and closeout.
  • Develop, compliant and comprehensive Requests for Proposals (RFP) and/or Requests for Quotation (RFQs).
  • Negotiate pricing, terms, and conditions to achieve best value (cost, quality, delivery, and risk).
  • Prepare and maintain all required procurement documentation, including sole/single source justifications, price/cost analyses, and negotiation summaries.
  • Support internal and external audits by providing accurate, complete procurement records.
  • Develop, negotiate, award and expedite purchase orders of varying value, for short duration services and tangible goods in accordance with company policy.
  • Identify, qualify, and maintain a competitive supplier base for a variety of indirect categories.
  • Assist in the receipt and tracking of company procured property and materials.
  • Monitor supplier performance (on-time delivery, quality, responsiveness) and support corrective actions when needed.
  • Identify, qualify, and maintain a competitive supplier base for a variety of indirect categories.
  • Assess supplier and contract risks for indirect categories and propose mitigation strategies.
  • Ensure appropriate procurement vehicles are in place (e.g., service-level agreements, blanket purchasing agreement, long-term purchasing agreements, performance metrics.
  • Work as an integral cross functional team player across operational, programmatic, financial and contractual groups.
  • Establish and foster collaborative internal and external customer relations at all levels of the organization, acting as liaison with subcontractors, suppliers and vendors.

Qualifications
Required Qualifications:
  • Bachelor's degree in business or related field is desired
  • 3 to 5 (or 5+ years in absence of bachelor's degree) years of experience in procurement and/or subcontract administration
  • Experience negotiating terms and conditions, with emphasis on terms and conditions for software licenses or subscriptions, software/hardware product support and maintenance
  • Ability to interface with all levels of management
  • Excellent written and oral communication skills are required
  • Proficiency with Microsoft Word and Microsoft Excel
  • Ability to be flexible and work independently or collaboratively in a fast-paced environment
  • Experience with Deltek Costpoint

Desired Qualifications:
  • Some level of experience with Federal Acquisition Regulations and the Defense Federal Acquisition Regulation Supplement
  • Proficiency with ERP/MRP systems and e-procurement tools
  • Inventory and property management and administration

Pay Range Information
At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Virginia, Pay Transparency Salary range: USD $85,000.00/Yr. - USD $132,600.00/Yr.

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