Proxy Agent Jobs (NOW HIRING)

Anticipated End Date:
2026-08-07
Position Title:
Shareholder Services & Corporate Governance Specialist
Job Description:
Shareholder Services & Corporate Governance Specialist
Location: This role requires associates to be in-office 3-4 days per week at our Indianapolis location, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace.
Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location will not be considered for employment, unless an accommodation is granted as required by law.
The Shareholder Services & Corporate Governance Specialist supports the Shareholder Services and Corporate Secretary functions of a large, publicly traded company by coordinating shareholder services, corporate governance and securities compliance activities in a fast-paced, deadline-driven environment. The role supports key public company processes, oversees shareholder records and ownership, coordinates activities related to the annual shareholder meeting and the Elevance Health proxy statement, and assists with department budgets. The candidate will interact with Elevance Health's Corporate Secretary, other members of senior management and Elevance Health's Board of Directors.
How You Will Make an Impact:

• Serves as a resource for shareholder matters and acts as liaison with the transfer agent, helping ensure shareholder-related records, disclosures and deliverables are accurate and timely
• Supports recurring shareholder services responsibilities, including quarterly dividends, shareholder communications, records and related operational processes.
• Supports preparation and distribution of the annual proxy statement and assists with coordination of activities related to the annual meeting of shareholders.
• Assists with Section 16 reporting, insider trading compliance and related disclosure obligations for directors and executive officers, including the preparation and filing of Forms 3, 4 and 5 with the SEC.
• Provides support for the Shareholder Services and Corporate Governance sections of the company website.
• Assists with Corporate Secretary and Corporate Governance deliverables, including governance research and preparation of director and officer questionnaires.
• Coordinates cross-functional inputs across Legal, Finance, Human Resources, Investor Relations, and Corporate Communications to support accurate and timely deliverables.

Minimum Requirements:
Requires a BA/BS in business or a related field and a minimum of 3 years of public company shareholder services experience; or any combination of education and experience, which would provide an equivalent background.
Preferred Skills, Capabilities, and Experiences:

• Experience supporting a Corporate Secretary, corporate governance function or shareholder services function at a publicly traded company or corporate/securities law firm.
• Experience with public company shareholder meetings and shareholder interactions.
• Strong attention to detail, sound judgment and the ability to organize and prioritize multiple deadline-driven responsibilities.
• Collaborative, responsive and service-oriented approach.
• Proficient in Microsoft Word, Outlook, Excel, with the ability to quickly learn and effectively use new technology, including Section 16 and proxy filing software such as Workiva.

Job Level:
Non-Management Exempt
Workshift:
1st Shift (United States of America)
Job Family:
LEG > Legal Support
Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Who We Are
Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.
How We Work
At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process should submit the following form: Accessibility Accommodation Request Form and a member of the team will be in contact. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
Prospective employees required to be screened under Florida law should review the education and awareness resources at HB531 | Florida Agency for Health Care Administration.
NOTE: Workday keeps job postings active through 11:59:59 PM on the day before the listed end date. Example: If the end date is 3/13, the posting will automatically come down on 3/12 at 11:59:59 PM. In other words - the job is posted until 3/13, not through 3/13.