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Proposal Manager Jobs in Hamilton, ON (NOW HIRING)

HDR

Senior Proposal Specialist

Ottawa, ON · On-site

HDR is seeking a Senior Proposal Specialist who is a highly motivated individual to work with our growing team. An important responsibility will be to support the marketing team and Market Sector ...

PCL Construction

Proposals Student

Oakville, ON · On-site

CA$19.57 - CA$28.69/hr

Requests for Proposal (RFP). * Assists with RFP review process including reviewing RFP requirements, development of proposal outline and timeline/assignments (Proposal Plan), and identifying ...

PCL Construction

Proposals Student

Oakville, ON

CA$19.57 - CA$28.69/hr

Requests for Proposal (RFP). * Assists with RFP review process including reviewing RFP requirements, development of proposal outline and timeline/assignments (Proposal Plan), and identifying ...

PCL Construction

Proposals Student

Oakville, ON

CA$19.57 - CA$28.69/hr

Requests for Proposal (RFP). * Assists with RFP review process including reviewing RFP requirements, development of proposal outline and timeline/assignments (Proposal Plan), and identifying ...

Malleum

Proposal & Grant Writer

Ottawa, ON · On-site

The OpportunityWe are hiring a Proposal & Grant Writer to help us secure non-dilutive funding ... Help refine our internal processes and tooling for pipeline management, knowledge management, and ...

Geotab

RFP Specialist

Oakville, ON · On-site

The main responsibilities for this role will be divided into proposal management, and other RFX project related tasks. The RFP Specialist will be responsible for assisting in the development and ...

Geotab

RFP Manager (18 months contract)

Oakville, ON · On-site +1

Alongside managing the proposal/bid process, this role involves content writing, proofreading and editing to support proposal/bid responses. This position may recommend enhancements to Geotab ...

Aecon Group Inc.

Estimating Manager

Cambridge, ON · On-site

Operate responsibly by managing risk, safety, and environmental considerations across all our ... Under the supervision of the Director of Proposals & Estimating, this role is responsible for the ...

Thales

Bid Manager

Ottawa, ON · Hybrid

Bid Manager Ottawa, ON - Hybrid Regulatory Compliance Requirements * Requires direct or indirect ... Source Data for the future project (Proposal, Contract, ...) * Requirements Baseline for the future ...

Jack Morton Worldwide

Account Manager

Oakville, ON

CA$250K - CA$500K/yr

Prepare written correspondence and proposals * Prepare workback schedules and project plans ... Manage approval processes and ensure all solutions follow abide the show specific rules ...

MacDonald Search Group

Account Manager

Ottawa, ON · Hybrid

$120K - $140K/yr

Account Manager - Federal Accounts MacDonald Search Group has been asked by our IT services and ... Lead the full enterprise sales cycle from qualification through proposal, negotiation, and closing

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Proposal Manager information

What is the difference between Proposal Manager vs Proposal Coordinator?

AspectProposal ManagerProposal Coordinator
ResponsibilitiesOversees entire proposal process, manages teams, develops strategiesSupports proposal preparation, coordinates document collection, assists with editing
Required SkillsProject management, leadership, proposal developmentOrganizational skills, communication, document management
Work EnvironmentLeads proposal teams, interacts with executivesSupports proposal teams, collaborates with proposal managers
CertificationsOften requires PMP or industry-specific certificationsLess likely to require certifications, more administrative

The Proposal Manager typically leads the entire proposal process, focusing on strategy and team management, while the Proposal Coordinator provides essential support in document preparation and coordination. Both roles are vital in the proposal development cycle, with Proposal Managers holding more responsibility for overall success.

What are some common challenges proposal managers face when coordinating cross-functional teams during the proposal process?

Proposal Managers often encounter challenges such as aligning schedules and priorities across diverse departments, ensuring timely contributions from subject matter experts, and maintaining consistent messaging throughout the proposal. Effective communication and strong organizational skills are essential for navigating these hurdles. Additionally, Proposal Managers must be adept at managing tight deadlines and last-minute changes, all while fostering collaboration and keeping the team motivated.

Is a proposal manager a stressful job?

A proposal manager's role involves coordinating and preparing bids and proposals, which can be stressful during tight deadlines and high-stakes projects. The job requires strong organizational skills and attention to detail, and workload fluctuations can contribute to stress levels.

What is a proposal manager?

A Proposal Manager is a professional responsible for overseeing the creation, development, and submission of business proposals, often in response to requests for proposals (RFPs) from clients or government agencies. They coordinate teams, manage timelines, ensure compliance with requirements, and assemble all necessary documentation to create compelling and competitive proposals. Their goal is to increase the organization’s chances of winning contracts by delivering clear, persuasive, and compliant proposals. Proposal Managers work closely with sales, technical experts, and other stakeholders throughout the proposal process.

What are the key skills and qualifications needed to thrive as a proposal manager, and why are they important?

To thrive as a Proposal Manager, you need strong project management abilities, excellent writing and editing skills, and a background in business development or related fields, often supported by a bachelor's degree. Familiarity with proposal management software (such as RFPIO or Qvidian), CRM systems, and knowledge of RFP processes are typically required. Outstanding attention to detail, collaboration, and time management help Proposal Managers excel under tight deadlines and coordinate input from various stakeholders. These skills ensure that proposals are compliant, compelling, and delivered on time, increasing win rates and supporting business growth.

What does a proposal manager do?

As a proposal manager, your primary responsibilities involve preparing company proposals and working to ensure you meet goals on time. Your duties require you to collaborate with marketing, operations, business development, and other departments to review information and assess the most efficient and effective plan. You write a draft, prepare a presentation, and bring your recommendations to clients. You manage the request for proposal (RFP) from start to finish and assist along the way. You maintain the resource materials, check that you are following proper procedures and standards, and communicate with outside vendors as needed.

More about Proposal Manager jobs
What cities near Hamilton, ON are hiring for Proposal Manager jobs? Cities near Hamilton, ON with the most Proposal Manager job openings:
Proposal Manager jobs near you

Senior Proposal Specialist

HDR

Ottawa, ON • On-site

Full-time

Re-posted 28 days ago

HDR rating

9.2

Company rating: 9.2 out of 10

Based on 58 frontline employees who took The Breakroom Quiz

35th of 447 rated engineering

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story' 
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. 
At HDR, our employeeownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forwardthinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering nextgeneration facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employeeowners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Do you enjoy strategy, creativity, and the pursuit in generating winning proposals? Do you have the drive and passion to win work? If the answer is yes, then HDR is the place for you. HDR is seeking a Senior Proposal Specialist who is a highly motivated individual to work with our growing team. An important responsibility will be to support the marketing team and Market Sector Leads in producing winning, professional, and competitive proposals. A high level of attention to detail and an ability to meet deadlines are both important keys to success in this role. Key responsibilities are outlined below:

Primary Responsibilities

In the role of Senior Proposal Specialist, we'll count on you to: 
 
  • Lead pursuit teams in creating and implementing effective win strategies (capture planning)
  • Lead the coordination of the planning, development, and production of proposals and submittals in accordance with submission requirements
  • In Coordination with pursuit team, attend meetings, document and distribute meeting minutes, establish proposal schedules, assignment matrices, compliance matrices, and proposal template
  • Lead proposal kick-off meeting
  • Coordinate the development of narrative, graphics, fees, and other necessary materials from both internal staff and sub-consultants as applicable.
  • Communicate with proposal participants to track tasks against the schedule
  • Monitor progress of the proposal process, with timely follow-up, to ensure internal proposal deadlines are being met
  • Support the development and implementation of client plans, including long-term strategies to capture market share, as assigned
  • Research project background and anticipated procurement timelines
  • Outline, write, format, and edit proposal content to make it coherent and in a united voice
  • Support efforts to monitor our submissions against proposal best practices and industry standards, while considering process improvement opportunities
  • Lead end-to-end process and proposal development for complex proposals, including document layout and print production
  • Support the development of benefit statements, project profiles and standard material (graphics, org charts, etc.) for use in proposals, qualification submittals, etc.
  • Maintain proposal content library using enterprise systems while adhering to information lifecycle governance
  • Facilitate debriefs to identify improvement opportunities and to measure overall competitiveness
  • Recognize and celebrate pursuit successes and milestones
  • Assist team in development and preparation of interview materials, including slide decks, leave-behinds, question and answer preparation, team rehearsals, and technology
  • Lead proposal quality efforts, review proposals and presentations, and participate in reviews as needed
  • Maintain a strong understanding of the market trends and drivers impacting our clients
  • Partner with the marketing communications team to prepare company-wide qualifications and marketing collateral materials in compliance with company writing and branding standards and in alignment with our strategic plan.
 
Required Qualifications
  • A minimum of 10 years relevant industry experience
  • Demonstrated "self-starter" with a history of completing projects with limited oversight 
  • Deep knowledge of the A/E/C industry's standard approach to procurement of professional services
  • Demonstrated ability to motivate and inspire others
  • Maintain a professional or engineering registration or certificate or have related technical experience
  • Experience in sales and developing effective win strategies
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
  • Ability and desire to travel and engage with others in-person
  • Demonstrated experience in writing compelling content based on information from technical staff

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What HDR employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About HDR

Sourced by ZipRecruiter

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists.

Industry

Specialized design services

Company size

5,001 - 10,000 Employees

Headquarters location

Omaha, NE, US

Year founded

1917

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