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Proposal Coordinator Jobs in San Ramon, CA (NOW HIRING)

Granite

Proposal Coordinator II

San Ramon, CA · On-site

$76K - $153K/yr

General Summary This position is responsible for overseeing & coordinating preparation of individual proposals as assigned to ensure winning submissions. Essential Job Accountabilities * Coordinate ...

SmithGroup

Proposal Specialist

San Francisco, CA · On-site

$86K - $94K/yr

Serves as project manager for the coordination, writing, editing and production of statements of qualifications, proposals, presentations and other marketing collateral. * Guides the development and ...

GFT.

Proposal Specialist

Concord, CA · On-site +1

$75K - $90K/yr

Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]

Smith Group

Proposal Specialist (12467)

San Francisco, CA · On-site

$86K - $94K/yr

Servesas project manager for the coordination, writing, editing and production of statements of qualifications, proposals, presentations and other marketingcollateral. * Guidesthe development and ...

Davis Impact

Senior Proposal Manager

San Francisco, CA · On-site

$120 - $180/hr

A collaborative problem-solver, skilled in coordinating cross-functional teams and adapting to changing priorities. * Equity-minded, ensuring all proposals reflect inclusivity and align with the ...

Okta

Proposal Manager

San Francisco, CA · On-site +1

Proposal Manager The Proposal Management Team The Proposal Management team handles end-to-end RFx processes at Okta. We are an agile, highly collaborative team supporting Okta's most critical, high ...

SmithGroup

Senior Proposal Specialist

San Francisco, CA · On-site

$98K - $107K/yr

Serve as project manager for the coordination, writing, editing and production of statements of qualifications, proposals, presentations and other marketing collateral. * Guide the development and ...

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All JobsProposal JobsProposal Coordinator JobsProposal Coordinator Jobs in San Ramon, CA

Proposal Coordinator information

See San Ramon, CA salary details

$29.5K

$72.1K

$106.9K

How much do proposal coordinator jobs pay per year?

As of Aug 11, 2026, the average yearly pay for proposal coordinator in San Ramon, CA is $72,140.00, according to ZipRecruiter salary data. Most workers in this role earn between $61,200.00 and $81,300.00 per year, depending on experience, location, and employer.

What is the career path for a proposal coordinator?

A proposal coordinator can advance to roles such as proposal manager, project manager, or business development manager by gaining experience in proposal development, project management, and client communication. Developing skills in leadership, strategic planning, and industry-specific knowledge can facilitate career progression within organizations or across related fields.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by proposal coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a proposal coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a proposal coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What does a proposal coordinator do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What are the most commonly searched types of Proposal jobs in San Ramon, CA? The most popular types of Proposal jobs in San Ramon, CA are:
What are popular job titles related to Proposal Coordinator jobs in San Ramon, CA? For Proposal Coordinator jobs in San Ramon, CA, the most frequently searched job titles are:
What job categories do people searching Proposal Coordinator jobs in San Ramon, CA look for? The top searched job categories for Proposal Coordinator jobs in San Ramon, CA are:
What cities near San Ramon, CA are hiring for Proposal Coordinator jobs? Cities near San Ramon, CA with the most Proposal Coordinator job openings:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $72,140 per year, or $34.7 per hour.

Proposal Coordinator

Safe and Sound Security

Walnut Creek, CA • On-site

$55K - $65K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 2 days ago

Job description

Proposal Coordinator – Walnut Creek, CA

Location: Walnut Creek, CA

Estimated Pay: $55,000 – $65,000

Job Type: Full-time

Company Overview:

Safe and Sound Security is California’s fastest-growing commercial security integrator. We are a commercial security systems and data cabling contractor serving businesses for over 15 years with cutting-edge security systems and low-voltage contracting solutions. After experiencing over 70% growth last year, we are adding a few core team members to help support the increased workload.

What We Are Looking For:

We are seeking a detail-oriented and proactive Proposal Coordinator to join our team. The primary focus of this role will be providing operational and proposal coordination support to the engineering team to the engineering team in the development and management of proposals.

Company Overview:

  • Draft and prepare proposals, presentations, and other business documents with accuracy and attention to detail.
  • Coordinate the proposal development process, including gathering necessary information and collaborating with team members.
  • Maintain organized records of proposals, contracts, and other important documents.
  • Manage email correspondence and respond to inquiries in a timely manner.
  • Enter data accurately and efficiently into company databases and software systems.

Requirements

  • Proficiency in utilizing a range of software tools and platforms to streamline the proposal development process, enhance collaboration with team members, and produce high-quality proposal deliverables.
  • Proven experience as an administrative assistant or in a similar role.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Workspace (Sheets, Docs, Gmail, Drive, etc.).
  • Strong organizational and time management skills.
  • Ability to work independently and prioritize tasks effectively.
  • Strong attention to detail and accuracy in all work.
  • Experience drafting proposals or business documents preferred.
  • Experience with Salesforce preferred, but not required.

Job Details

  • Full-time, in-person position based in Walnut Creek, CA.
  • Hourly pay with annual compensation ranging from $55,000–$65,000, depending on hours worked and performance.
  • Actual compensation may vary based on experience, knowledge, skills, and abilities related to the position.

Why Join Safe and Sound Security?

  • Fast-growing company with strong long-term stability
  • Exposure to large-scale commercial security projects
  • Opportunity to learn directly from experienced engineering and operations teams
  • Clear advancement opportunities as the company continues to expand
  • Collaborative and supportive team environment

Benefits

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off (10 vacation days and 12 paid holidays)
  • Professional advancement opportunities

Company Description

Safe and Sound is a commercial security company that offers business security systems, security camera installation, network cabling, access control systems, and security alarm systems. Whether you're looking for a commercial alarm company or a low voltage electrical contractor, we have the experience to get the job done. We have over 15 years of experience in the low voltage industry and have installed over 10,000 security systems in Northern and Southern California.

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