Proposal Assistant Jobs in Clinton, MS (NOW HIRING)

Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.

The Assistant Project Manager (APM) will support the successful planning, coordination, and execution of electrical construction projects from preconstruction through closeout. This role works closely with Project Managers, field teams, vendors, subcontractors, and clients to ensure projects remain on schedule, within budget, and aligned with company quality and safety standards.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment.

Project Coordination

• Support Project Managers with daily project execution and coordination activities

• Track project schedules, milestones, and deliverables

• Coordinate with field supervision, vendors, subcontractors, and clients

• Assist with manpower planning and material logistics

• Participate in project meetings, job walks, and coordination sessions

Financial & Cost Control

• Process and track:

  • Purchase Orders (POs)

  • Subcontracts

  • Change Orders

  • RFIs and Submittals

• Monitor:

  • Job costs

  • Labor productivity

  • Budget versus actual costs

  • Billing progress

• Assist with monthly cost projections and Estimated Cost to Complete (ECC) reporting

• Support change pricing and proposal updates

Documentation Management

• Maintain project files and closeout documentation

• Track and organize:

  • As-builts/redlines

  • O&M manuals

  • Warranty documentation

  • Inspections and permits

• Manage drawing revisions and document control processes

Field & Operations Support

• Coordinate with:

  • Superintendents

  • Foremen

  • BIM/VDC teams

  • Safety personnel

• Assist in resolving material shortages and field-related issues

• Support project execution through regular communication with field teams

Client & Vendor Communication

• Maintain professional communication with:

  • General Contractors

  • Owners

  • Suppliers

  • Engineers

• Assist with proposal requests and pricing updates

• Help build and maintain strong client and vendor relationships

Safety & Compliance

• Ensure project documentation aligns with company and jobsite safety requirements

• Assist with:

  • Jobsite compliance tracking

  • Training records

  • Permit coordination

  • Quality control documentation

Typical Daily Tasks

• Reviewing RFIs and submittals

• Updating project schedules

• Processing material releases

• Tracking deliveries and procurement status

• Attending coordination and progress meetings

• Reviewing labor and production reports

• Assisting with change order pricing

• Updating BuildOps, Procore, and ERP systems

• Coordinating project closeout items

• Strong organizational and communication skills

• Ability to read and interpret electrical plans and specifications

• Knowledge of NEC and general construction processes

• Proficiency in Microsoft Excel and project management software

• Strong time management and multitasking abilities

• Ability to problem-solve in a fast-paced environment under schedule pressure

Preferred Experience

• Experience in electrical construction or commercial/industrial construction environments preferred

• Familiarity with Procore, BuildOps, Bluebeam, or ERP systems is a plus

• Understanding of project cost tracking and construction documentation processes preferred

Benefits:

• Competitive pay based on experience.

• Health, dental, and vision insurance.

• Paid time off and holiday pay.

• Opportunities for professional development and certification assistance.

Equal Employment Opportunity:

Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Compensation Range: $65K - $75K