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Property Office Administrator Jobs (NOW HIRING)

Esquire Recruiting, LLC

Office Administrator

Houston, TX · On-site

$110K - $115K/yr

Office Administrator (Office Manager) LOCATIONS: Houston, TX COMP: $110,000 - $115,000 (Exempt ... Facilities management which includes establishing and maintaining relationships with local property ...

Dolby

Office Administrator

San Francisco, CA · On-site

$32 - $41/hr

... property licensing leadership. We are the world's largest patent pool administrator. We aggregate ... The part-time Office Administrator manages the daily administrative functions for the San Francisco ...

Hylant

Office Administrator

Columbus, OH · On-site

$17.50 - $24/hr

The Opportunity: The Office Administrator is a champion of the Hylant culture providing ... Manage facility and equipment needs; working with the property management company to ensure the ...

W.E. O'Neil Construction

Office Administrator

Denver, CO · On-site

$55K - $62K/yr

Office Administrator Department: Administrative Employment Type: Full Time Location: Denver, CO ... Reference unclaimed property laws in conjunction with National Accounting and clearly document the ...

W.E. O'Neil Construction

Office Administrator

Denver, CO · On-site

$55K - $62K/yr

Office Administrator Department: Administrative Employment Type: Full Time Location: Denver, CO ... Reference unclaimed property laws in conjunction with National Accounting and clearly document the ...

Hylant

Office Administrator

Columbus, OH · On-site

$17.50 - $24/hr

The Opportunity: The Office Administrator is a champion of the Hylant culture providing ... Manage facility and equipment needs; working with the property management company to ensure the ...

Stream Realty

Office Administrator

Denver, CO · On-site

$18.50 - $25.50/hr

The Office Administrator serves as the central hub of the office, responsible for orchestrating the ... Maintain employee and property contact directories, providing up to date information to answering ...

Stream Realty

Office Administrator

Denver, CO

$18.50 - $25.50/hr

The Office Administrator serves as the central hub of the office, responsible for orchestrating the ... Maintain employee and property contact directories, providing up to date information to answering ...

Landmark Realty LLC

Office Administrator

Kansas City, MO

$17.25 - $24/hr

... 70 properties nationwide. Our team is dedicated to providing outstanding value and strongly ... Bilingual in Spanish, not required but preferred * Knowledge of office administrator ...

Landmark Realty LLC

Office Administrator

Kansas City, MO

$16.25 - $22.25/hr

... 70 properties nationwide. Our team is dedicated to providing outstanding value and strongly ... Bilingual in Spanish, not required but preferred * Knowledge of office administrator ...

City of New York

Office Administrator

Manhattan, NY · Hybrid

$19.75 - $27/hr

The division is also responsible for recording property transfers, adjudicating parking and camera ... The Lien Enforcement Unit within the Land Records Division, is seeking an Office Administrator. The ...

Octave Federal

Office Administrator

Chantilly, VA · On-site

$18.50 - $25.25/hr

A day in the life of an Office Administrator: You'll play a key role in keeping our HQ running at ... Work closely with property management to ensure facilities and building services are running ...

New

City of New York

Office Administrator

Manhattan, NY · On-site

$19.75 - $27.25/hr

The division is also responsible for recording property transfers, adjudicating parking and camera ... The Lien Enforcement Unit within the Land Records Division, is seeking an Office Administrator. The ...

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Property Office Administrator information

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$34

How much do property office administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for property office administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What are the responsibilities of a property office administrator?

A Property Office Administrator supports the daily operations of a property management office by handling administrative tasks such as answering inquiries, preparing lease documents, managing records, scheduling maintenance, and assisting property managers with tenant communications. They play a crucial role in ensuring smooth office operations and maintaining accurate records for properties and tenants. Additionally, they may coordinate with vendors, process invoices, and help organize property viewings or inspections.

What are the key skills and qualifications needed to thrive as a property office administrator, and why are they important?

To thrive as a Property Office Administrator, you need strong organizational abilities, attention to detail, and a background in office administration, often supported by a diploma or degree in business or property management. Familiarity with property management software (like Yardi or Buildium), Microsoft Office Suite, and document management systems is typically required. Excellent communication, problem-solving, and customer service skills help you manage tenant relationships and collaborate effectively with property managers and vendors. These skills ensure efficient office operations, accurate record-keeping, and positive experiences for tenants and staff.

What are some typical challenges faced by property office administrators, and how can they be managed effectively?

Property Office Administrators often juggle multiple tasks such as coordinating tenant communications, managing maintenance requests, and handling documentation. Common challenges include balancing urgent requests from tenants or property managers, staying organized amid high volumes of paperwork, and adapting to shifting priorities. Effective time management, strong organizational skills, and clear communication with both internal teams and external contractors are key to managing these challenges. Utilizing property management software and regularly updating task lists can also help streamline workflows and reduce stress.

What is the difference between Property Office Administrator vs Property Manager?

AspectProperty Office AdministratorProperty Manager
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsReal estate license or property management certification often preferred
Work EnvironmentOffice setting, supporting property operationsOn-site at properties, overseeing daily property management
Employer & IndustryReal estate agencies, property management firms, landlordsProperty management companies, real estate firms, landlords
Primary ResponsibilitiesAdministrative tasks, record keeping, scheduling, communicationTenant relations, maintenance oversight, rent collection, leasing

The Property Office Administrator primarily handles administrative support within the property management team, focusing on paperwork, scheduling, and communication. In contrast, the Property Manager takes on a more active role in overseeing property operations, tenant relations, and maintenance. While both roles are essential in property management, they differ in scope, responsibilities, and required credentials.

What does a property office administrator do?

A property office administrator manages administrative tasks related to property management, including handling tenant communications, maintaining records, scheduling appointments, and supporting property managers. They often use office software and may coordinate with maintenance teams to ensure smooth operations.

What states have the most Property Office Administrator jobs?

States with the most job openings for Property Office Administrator jobs include:

What are popular job titles related to Property Office Administrator jobs?

For Property Office Administrator jobs, the most frequently searched job titles are:

Property Office Administrator jobs near you
Infographic showing various Property Office Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Office Administrator

Albuquerque, NM • On-site

Heritage Real Estate Company
11 - 50 employees
Learn more about Heritage Real Estate Companyexternal

$40K/yr

Other

Re-posted 28 days ago

Job description

Description: WORK, PLAY & ENJOY LIFE WITH HERITAGE
Discover Heritage Ascent - a premium coworking space designed to enhance productivity, community, and work-life balance. Located in a Class A building in the heart of Albuquerque, Heritage Ascent offers flexible office suites and shared workspaces tailored for modern professionals. Heritage Real Estate Company is seeking a full-time Office Administrator to oversee and support our Heritage Ascent coworking and executive office suites. This is a supportive, client-facing role that works closely with our Sales & Marketing Manager and property management teams to ensure smooth day-to-day operations and top-tier customer service.
Full-time Salary Exempt position Starting at $40,000 DOE plus benefits.Located in Albuquerque, NM. Working out of our Heritage Ascent Corporate Office.
Position PurposeThe Office Administrator is the face of Heritage Ascent, responsible for creating a welcoming, professional, and service-focused environment for members, guests, and prospective clients. This position plays a key role in the day-to-day operations of our coworking space by managing front desk responsibilities, assisting with tours and onboarding, coordinating meeting room and office reservations, handling administrative tasks, and ensuring the space is always clean, organized, and functioning at its best. With a strong emphasis on hospitality and proactive support, the Office Administrator helps maintain a high-quality member experience and supports the broader success of the Heritage Real Estate team.

Essential Duties and Responsibilities

• Open and prepare Heritage Ascent space daily to ensure a clean, welcoming, and fully functional environment.

• Greet and assist members and guests with a warm, professional demeanor, offering directions, supporting meeting room or office setup, and anticipating client needs.

• Conduct tours for potential members, highlighting available services, amenities, and membership benefits.

• Coordinate move-in details and onboarding for new companies to ensure a seamless transition into the space.

• Troubleshoot and escalate basic technical issues (e.g., WiFi, printers, projectors), submitting service requests and work orders, as necessary.

• Manage mail and package delivery, including accurate logging and timely notification to clients.

• Coordinate reservations for offices and conference rooms, ensuring proper setup and availability.

• Maintain cleanliness and organization in common areas, including kitchen, meeting rooms, lounges, and reception.

• Enter and track invoices for timely payment and coordinate with the accounting team as needed.

• Collect outstanding balances from clients and ensure accounts remain current.

• Process and run credit card payments for memberships, bookings or other charges.

• Review client billing regularly and follow up on unpaid invoices.

• Monitor inventory levels and order supplies to ensure operational readiness.

• Assist with planning and execution of events, including networking functions and client appreciation activities.

• Collaborate with the Sales & Marketing Manager to support property tours and communication with prospective clients.

• Answer and route incoming calls on a multi-line phone system; provide light administrative and clerical support, as needed for clients.

• Provide additional operational and administrative support to Heritage Real Estate Company as needed, including assisting with special projects, covering staffing needs, handling general office tasks, and any additional responsibilities as requested.

• Uphold a professional image and deliver a consistent, high-level client experience at all times.

• Flexibility to occasionally work evenings or weekends, depending on business or event needs.

• Perform other job-related duties as assigned


HC5

Requirements:

• High school diploma or equivalent required; a four-year college degree is preferred.

• Outstanding verbal and written communication skills, with the ability to engage professionally and build positive rapport with clients, guests, and team members.

• Proven ability to manage multiple priorities, remain organized, and deliver exceptional service in a fast-paced, client-facing environment.

• High level of discretion, reliability, and a service-first mindset; consistently maintain a polished, professional appearance and demeanor.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable navigating various software systems, databases, and standard office equipment.

• Strong attention to detail with the ability to anticipate client needs and respond with poise and professionalism.

• Comfortable assisting with light physical tasks, including lifting up to 25 lbs., bending, and setting up meeting rooms or common areas.

• Flexible and calm under pressure, able to adapt to changing situations and resolve issues quickly and efficiently.

• Demonstrates a warm, welcoming attitude and understands the importance of hospitality in creating a positive client experience.

• Prior experience in reception, concierge, customer service, hospitality, or coworking environments is a plus.


Compensation details: 0 Yearly Salary


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