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Projects Assistant Jobs in Wisconsin (NOW HIRING)

CATCON, INC

Project Accountant

Milwaukee, WI · On-site

$59K - $78K/yr

Track and Report Monthly Builder's Risk needs for assigned projects * Assist with project close out * Assist with year-end 1099 reporting * Assist with processing AP expenses * Assist with employee ...

New

Catalyst Construction

Project Accountant

Milwaukee, WI · On-site

$59K - $78K/yr

Track and Report Monthly Builder's Risk needs for assigned projects * Assist with project close out * Assist with year-end 1099 reporting * Assist with processing AP expenses * Assist with employee ...

New

gnc

Associate Project Manager

Chippewa Falls, WI

Communicates with customers and Account Managers about the specifics of Instore projects or their special needs. * Assist the VP of Sales Development and Account Managers with internal and external ...

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Projects Assistant information

What does a projects assistant do?

A Projects Assistant supports project managers and teams by handling administrative tasks, coordinating schedules, preparing documentation, and assisting with communication among team members. They help ensure projects run smoothly by tracking progress, updating records, and managing logistics such as meetings and materials. This role often requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does a projects assistant typically collaborate with project managers and other team members?

As a Projects Assistant, you’ll regularly support project managers by coordinating schedules, preparing documentation, and assisting with communication between stakeholders. You may be responsible for maintaining project tracking systems, organizing meetings, and ensuring that team members have the resources they need. Collaboration is often dynamic, with frequent check-ins and updates, making strong organizational and interpersonal skills essential. This role offers a great opportunity to learn about project workflows and develop relationships across multiple departments.

What are the key skills and qualifications needed to thrive as a projects assistant, and why are they important?

To thrive as a Projects Assistant, you need strong organizational skills, attention to detail, and typically a degree or experience in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), Microsoft Office Suite, and sometimes basic data analysis tools is often required. Excellent communication, time management, and problem-solving abilities set standout candidates apart. These skills are crucial for efficiently supporting project managers, coordinating tasks, and ensuring project milestones are met on time.

What is the difference between Projects Assistant vs Project Coordinator?

AspectProjects AssistantProject Coordinator
ResponsibilitiesSupports project tasks, manages documentation, assists with schedulingCoordinates project activities, manages timelines, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationLeadership, planning, stakeholder management, problem-solving
Work EnvironmentOffice setting, administrative support rolesOffice or on-site, active project involvement
Common UsageEntry to mid-level support roles in projectsMid-level roles with more responsibility for project delivery

While both roles support project activities, a Projects Assistant primarily provides administrative and logistical support, whereas a Project Coordinator takes on more active management and coordination responsibilities to ensure project success.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring post-secondary education or relevant certifications. Strong organizational, communication, and computer skills are important, along with experience in project management tools like Microsoft Office or project tracking software. Gaining experience through internships or entry-level positions can also improve job prospects.

How much is a projects assistant paid?

The salary of a projects assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

Is a projects assistant a good entry level job?

A projects assistant role is often suitable as an entry-level job, providing opportunities to develop skills in project coordination, communication, and organization. It typically requires basic administrative skills and familiarity with project management tools, making it accessible for those starting their careers in project support or administration.

What are the most commonly searched types of Projects jobs in Wisconsin?

The most popular types of Projects jobs in Wisconsin are:

What cities in Wisconsin are hiring for Projects Assistant jobs?

Cities in Wisconsin with the most Projects Assistant job openings:

Projects Assistant jobs near you
Infographic showing various Projects Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 89% Full Time, 8% Part Time, and 3% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Project Accountant

Milwaukee, WI • On-site

CATCON, INC
See more jobs at CATCON, INCexternal

$59K - $78K/yr

Full-time

Posted 2 days ago

New

Job description

Description:

Company Summary

Established in 2004, Catalyst Construction has been named one of the fastest growing Construction Management firms in Southeastern Wisconsin. We are more than construction partners as we serve our communities, clients, and employees with integrity, continuous learning, and creativity. As Milwaukee Business Journal’s ‘Best Places to Work’ recipient since 2018, we are committed to providing our employees with the support and resources needed for you to be successful. 

Job Title: Project Accountant

Supervisor: Senior Project Accountant 

Summary: The Project Accountant is responsible for maintaining and processing all activities within Accounts Receivable and supports the financial activities for multiple projects. Additional responsibilities include handling Subcontractor and Owner Insurance requirements including reviewing, tracking, and reporting. 

Responsibilities/Duties:

  • Maintain project level accounts including postings, allocations, accruals, and payments for the project in accounting system
  • Process Owner Invoices and Pay Applications (AIA and Simple)
  • Deposit and post customer receivable payments
  • Request and collect subcontractor lien waivers
  • Track and submit subcontractor lien waivers for owner payment
  • Collect past due Accounts Receivable
  • Review, track and report subcontractor Certificates of Insurance for compliance 
  • File Subcontractor Certificates of Insurance
  • Request subcontractor Certificates of Insurance (COI’s) when not on file
  • Request Catalyst Certificate of Insurance for Owner Contracts
  • Track and Report Monthly Builder’s Risk needs for assigned projects
  • Assist with project close out
  • Assist with year-end 1099 reporting
  • Assist with processing AP expenses
  • Assist with employee job costs such as expense reports and credit card statements
  • Maintain Project files, including filing, scanning, and general record keeping 
  • Provide support and backup for other positions in the department as needed 
  • Attend meetings and trainings as assigned
  • Complete projects as assigned


Requirements:

 Requirements:

  • 2-5 years of experience in Accounting or Accounts Receivable 
  • Bachelor’s degree in Accounting or Finance is preferred 
  • Reliable transportation 
  • Strong interpersonal and problem-solving skills
  • Exceptional written and verbal communication skills
  • Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint)
  • Experience with accounting software such as ComputerEase or similar
  • Ability to build and maintain strong working relationships
  • Ability to effectively manage time, multi-task, and pay close attention to details
  • Self-motivated with the ability to work independently and as part of a team
  • Regularly required to move, sit, and bend for various hours throughout the day