Projects Assistant Jobs in Virginia (NOW HIRING)

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Project Assistant works in the Real Estate practice group under the supervision of an attorney, paralegal or experienced legal staff and performs routine billable and non-billable work that serves the firm's clients.There is an annual billable hour requirement for this position.

Essential Responsibilities:

• Prepare routine correspondence, documents, and drafts; edit and revise materials as needed, demonstrating strong proofreading skills.

• Manage deal documents and related calendars to support transaction timelines and deadlines.

• Organize and oversee the maintenance of electronic files using the firm's document management system.

• Assist with administrative projects under the direction of attorneys, paralegals, and other experienced legal staff.

• Exercise initiative and sound judgment in completing routine assignments with minimal supervision.

• Consistently maintain a high level of professionalism in all internal and external interactions.

• Track and record client billable time in accordance with firm requirements and meet minimum billable hour expectations.

• Prioritize and manage daily workload effectively and promptly communicate when unable to meet assigned responsibilities.

• Maintain the confidentiality of firm and client information and comply with firm policies and procedures.

Required Knowledge, Skills, and Abilities:

• Ability to organize a high volume of materials while maintaining a high level of detail.

• Consistently demonstrates high ethical standards, professionalism, and personal accountability.

• Exercise sound judgment and discretion in handling assignments and confidential information.

• Provide exceptional client service and builds strong, trusted relationships.

• Possess excellent communication skills and interacts professionally with attorneys, staff, and clients.

• Able to develop a solid understanding of the functions of the assigned department and any applicable laws, procedures, or guidelines.

• Effectively manages competing priorities and adapts to changing demands.

• Meticulous attention to detail and a strong commitment to accuracy in a fast-paced, deadline-driven environment.

• Maintain a proactive, "can do" attitude and a commitment to ongoing learning and skill development.

• Successfully self-manages and works effectively in remote, hybrid, and in-office environments.

• Work both independently and collaboratively as part of a team to support consistent, efficient workflows.

• Ability to work overtime as needed to meet attorney and client deadlines.

• Proficiency with Microsoft Office applications, including Excel, Outlook, Teams, and Word.

Required Education:

• Bachelor's degree or a combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position.

Required Qualifications:

• Minimum one (1) year of experience working in a professional setting.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.