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Projects Assistant Jobs in Virginia (NOW HIRING)

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Project Coordination Assistant

Petersburg, VA · On-site

$22 - $25/hr

Primary Responsibilities * Assist in the setup of incoming projects, including gathering documents, setting up project management platforms for office and technician use, and verifying contact ...

FMI

Practicum Application

Arlington, VA · On-site

Projects: * Assist with department-specific projects. * Participate with projects designed to develop professional skills and expertise appropriate to department needs and area of study. * Interact ...

FMI

Practicum Application

Arlington, VA · On-site

Projects: Assist with department-specific projects. Participate with projects designed to develop professional skills and expertise appropriate to department needs and area of study. Interact with ...

Addison Group

Project Accountant

Fairfax, VA · On-site

$75K - $90K/yr

... projects. * Assist with reporting, reconciliations, and other accounting functions as needed. Qualifications * Bachelor's degree in Accounting, Business Management, Project Management, or a related ...

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Projects Assistant information

What does a projects assistant do?

A Projects Assistant supports project managers and teams by handling administrative tasks, coordinating schedules, preparing documentation, and assisting with communication among team members. They help ensure projects run smoothly by tracking progress, updating records, and managing logistics such as meetings and materials. This role often requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does a projects assistant typically collaborate with project managers and other team members?

As a Projects Assistant, you’ll regularly support project managers by coordinating schedules, preparing documentation, and assisting with communication between stakeholders. You may be responsible for maintaining project tracking systems, organizing meetings, and ensuring that team members have the resources they need. Collaboration is often dynamic, with frequent check-ins and updates, making strong organizational and interpersonal skills essential. This role offers a great opportunity to learn about project workflows and develop relationships across multiple departments.

What are the key skills and qualifications needed to thrive as a projects assistant, and why are they important?

To thrive as a Projects Assistant, you need strong organizational skills, attention to detail, and typically a degree or experience in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), Microsoft Office Suite, and sometimes basic data analysis tools is often required. Excellent communication, time management, and problem-solving abilities set standout candidates apart. These skills are crucial for efficiently supporting project managers, coordinating tasks, and ensuring project milestones are met on time.

What is the difference between Projects Assistant vs Project Coordinator?

AspectProjects AssistantProject Coordinator
ResponsibilitiesSupports project tasks, manages documentation, assists with schedulingCoordinates project activities, manages timelines, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationLeadership, planning, stakeholder management, problem-solving
Work EnvironmentOffice setting, administrative support rolesOffice or on-site, active project involvement
Common UsageEntry to mid-level support roles in projectsMid-level roles with more responsibility for project delivery

While both roles support project activities, a Projects Assistant primarily provides administrative and logistical support, whereas a Project Coordinator takes on more active management and coordination responsibilities to ensure project success.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring post-secondary education or relevant certifications. Strong organizational, communication, and computer skills are important, along with experience in project management tools like Microsoft Office or project tracking software. Gaining experience through internships or entry-level positions can also improve job prospects.

How much is a projects assistant paid?

The salary of a projects assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

Is a projects assistant a good entry level job?

A projects assistant role is often suitable as an entry-level job, providing opportunities to develop skills in project coordination, communication, and organization. It typically requires basic administrative skills and familiarity with project management tools, making it accessible for those starting their careers in project support or administration.

What are the most commonly searched types of Projects jobs in Virginia?

The most popular types of Projects jobs in Virginia are:

What cities in Virginia are hiring for Projects Assistant jobs?

Cities in Virginia with the most Projects Assistant job openings:

Projects Assistant jobs near you
Infographic showing various Projects Assistant job openings in Virginia as of August 2026, with employment types broken down into 82% Full Time, 16% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Assistant Project Manager - Commercial Construction

Richmond, VA • On-site

Atlantic Constructors, Inc.
See more jobs at Atlantic Constructors, Inc.external

$50K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 13 days ago

Key responsibilities

  • Assist the Senior Project Manager or Project Manager in preparing and reviewing permits, proposals, submittals, contracts, and change orders.

  • Support field operations by managing project materials, equipment purchases, and expediting deliveries to ensure project scope is met.

  • Attend project meetings, prepare meeting minutes, and support the creation of project schedules, tracking reports, and closeout documentation.

Job description

At ACI we build our company and our culture not by counting people, but by making our people count!
Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.
Benefits:
  • $0.00 COST FOR MEDICAL, DENTAL, SHORT TERM DISABILITY & LIFE INSURANCE (EMPLOYEE ONLY) COVERAGE!
  • Dental Insurance Plan
  • Vision Insurance Plan
  • 401(K) Retirement Plan with Generous Company Matching
  • Health Savings Plan with Generous Company Matching
  • Wellness Programs

Atlantic Constructors offers competitive benefits, for more information check out our on our website. ACIBuilds.com
Summary/Objective:
The Assistant Project Manager (APM), will support ACI's field operations on Commercial Construction projects with the primary responsibility of ensuring our field supervision has the materials, equipment and information necessary to effectively complete the scope of work. As an extension of the ACI Senior Project Manager (SPM) and/or Project Manager (PM) the APM is ultimately responsible for understanding and accomplishing the customer's goals while protecting and promoting the interests of ACI and its subcontractors/suppliers in all project related matters.
Essential Functions:
  • Assists SPM/PM in the submission and review of permits, proposals, submittals, contracts and change orders
  • Reviews specifications and drawings in preparation of subcontractor scopes of work
  • Understands contract documents and help identify scope gaps.
  • Prepares and distributes project RFI's and Submittals and maintain subsequent logs
  • Reviews vendor/supplier's submittals for conformance to contract documents and timely track the submittal process
  • Manages project specific materials and equipment purchases including: sourcing, maintaining vendor relations, ordering and tracking deliveries and receiving and processing invoices
  • Assists PM with procurement and the buyout process
  • Creates and maintains internal project schedules and project tracking reports
  • Supports field in expediting schedule, completion of field paperwork and expediting materials to projects
  • Assist project superintendent with enforcement of site safety and notifies management of any issues that arise which affects safety, quality, budget and progress of work
  • Supports operations and PM with client communications regarding project schedules and milestones
  • Maintains good customer relationships
  • Assists and supports the PM by attending/scheduling project meetings with ACI's project team, clients, subcontractors, vendors and suppliers
  • Prepares and distribute subcontractor and client's meeting minutes
  • Attends and setups punch list walk-thru as needed; compile the punch list and forward to PM and Superintendent
  • Compiles and provides closeout documentation (turnover packages) to the client at the end of the project (as-built drawings, O&M's, warranties, etc.)
  • Establishes good working relationship and foster positive communications with other team members, management, vendors and clients
  • Keeps up-to-date on industry trends and developments
  • Performs other duties as assigned

Supervisory Responsibility: No
Required:
  • Bachelor's degree in Mechanical or Construction Engineering or related field, or 3 years of experience helping run commercial construction projects; or equivalent combination of education and experience ( in a commercial construction environment)
  • Intermediate to advanced skill level in Microsoft Office products including Word, Project, Excel, Outlook and PDF Editing software (Bluebeam, Adobe)
  • Ability to learn company specific software as needed or required, e.g. Procore and Viewpoint
  • Proven track record working with people, teams and projects
  • Must be able to multi-task, work with minimal supervision, follow written and oral instructions, show attention to detail and demonstrate problem-solving skills
  • Must be able to pass post-offer pre-employment drug screen, and may be required to satisfactorily complete additional background checks as required (i.e. DMV, criminal history)
  • Must adhere to all company policy and procedures
  • Must be available to work assigned schedules

The work environment and physical demands required would be representative of those that must be met by an employee to successfully perform the essential functions of this job, and may include, but are not limited to the following:
Work Environment:
  • Works in a professional office environment and routinely uses standard office equipment
  • Position may require visits to or working from construction sites

Physical Demands:
  • This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines

Travel:
  • May require infrequent travel (typically not overnight)

Preferred:
  • Familiarity with 3D modeling software (Revit, AutoCAD, Inventor, Navisworks)
  • Experience in electrical commercial construction
  • Prior military experience

ACIBuilds.com

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