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Projects Assistant Jobs in Minnesota (NOW HIRING)

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Projects Assistant information

What does a projects assistant do?

A Projects Assistant supports project managers and teams by handling administrative tasks, coordinating schedules, preparing documentation, and assisting with communication among team members. They help ensure projects run smoothly by tracking progress, updating records, and managing logistics such as meetings and materials. This role often requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does a projects assistant typically collaborate with project managers and other team members?

As a Projects Assistant, you’ll regularly support project managers by coordinating schedules, preparing documentation, and assisting with communication between stakeholders. You may be responsible for maintaining project tracking systems, organizing meetings, and ensuring that team members have the resources they need. Collaboration is often dynamic, with frequent check-ins and updates, making strong organizational and interpersonal skills essential. This role offers a great opportunity to learn about project workflows and develop relationships across multiple departments.

What are the key skills and qualifications needed to thrive as a projects assistant, and why are they important?

To thrive as a Projects Assistant, you need strong organizational skills, attention to detail, and typically a degree or experience in business administration or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), Microsoft Office Suite, and sometimes basic data analysis tools is often required. Excellent communication, time management, and problem-solving abilities set standout candidates apart. These skills are crucial for efficiently supporting project managers, coordinating tasks, and ensuring project milestones are met on time.

What is the difference between Projects Assistant vs Project Coordinator?

AspectProjects AssistantProject Coordinator
ResponsibilitiesSupports project tasks, manages documentation, assists with schedulingCoordinates project activities, manages timelines, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationLeadership, planning, stakeholder management, problem-solving
Work EnvironmentOffice setting, administrative support rolesOffice or on-site, active project involvement
Common UsageEntry to mid-level support roles in projectsMid-level roles with more responsibility for project delivery

While both roles support project activities, a Projects Assistant primarily provides administrative and logistical support, whereas a Project Coordinator takes on more active management and coordination responsibilities to ensure project success.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring post-secondary education or relevant certifications. Strong organizational, communication, and computer skills are important, along with experience in project management tools like Microsoft Office or project tracking software. Gaining experience through internships or entry-level positions can also improve job prospects.

How much is a projects assistant paid?

The salary of a projects assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

Is a projects assistant a good entry level job?

A projects assistant role is often suitable as an entry-level job, providing opportunities to develop skills in project coordination, communication, and organization. It typically requires basic administrative skills and familiarity with project management tools, making it accessible for those starting their careers in project support or administration.

What are the most commonly searched types of Projects jobs in Minnesota?

The most popular types of Projects jobs in Minnesota are:

What cities in Minnesota are hiring for Projects Assistant jobs?

Cities in Minnesota with the most Projects Assistant job openings:

Projects Assistant jobs near you
Infographic showing various Projects Assistant job openings in Minnesota as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, 3% Contract, and 1% Nights. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Assistant Project Manager, Renewables Division

Minnetonka, MN • On-site

Westwood Professional Services Inc
Engineering Professional Services • 1 - 5K employees
Learn more about Westwood Professional Services Incexternal

$65K - $85K/yr

Full-time

Re-posted 27 days ago

Westwood Professional Services rating

8.6

Company rating: 8.6 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

Description:

Assistant Project Manager, Renewables Division

Westwood Professional Services, Inc.


The Assistant Project Manager will provide support to an experienced project manager on complex and/or multi-service projects. They will also be responsible for project management of small and/or single-service projects and support a service lead on small and/or single-service projects. The Assistant Project Manager will play a key role in stakeholder relationships, team management, project planning and monitoring, oversight of project work and deliverables, managing uncertainty and change, and timely invoicing and AR collection.

Requirements:
  • Support the overall project manager or take full accountability for small/single-service projects.
  • Build and maintain stakeholder relationships, both internal and external.
  • Coordinate and manage project teams, ensuring effective communication and collaboration.
  • Develop and implement project plans, including timelines, milestones, and resource allocation.
  • Oversee project work to ensure it is completed on time and within budget.
  • Ensure project deliverables meet quality standards and contractual requirements.
  • Monitor project health and take corrective action as needed.
  • Manage uncertainty and change, including scope creep and change orders.
  • Ensure timely invoicing and collection of accounts receivable.
  • Coordinate and assist in the preparation of proposals for single- and multi-service projects.
  • Collaborate with service leadership and client managers in reviewing proposal and pricing strategy.
  • Manage the contracting process, including term negotiation led by others.
  • Facilitate project meetings and distribute minutes and action logs.
  • Represent the organization in communications related to assigned projects.


Contacts / Direction:

  • Assigned projects and tasks by a Project Manager or Client Manager.
  • May receive guidance for correcting project performance concerns.
  • Receive frequent guidance related to overall objectives, critical issues, new concepts, and policy matters.
  • Receive supervision and guidance on unusual conditions and developments.
  • Independent management and prioritization of tasks and projects required.
  • Close collaboration with project managers, project teams, and project assistants, and division administrative coordinator.


Supervisory Responsibility:

  • None


Success Measures:

  • Budget compliance, including minimizing WIP, write-offs & aged AR
  • Timeliness
  • Degree of customer satisfaction
  • Degree of team satisfaction
  • Winning repeat work


Required Skills and Qualifications:

  • Bachelor's degree in a relevant field
  • 2-4 years of experience in a project coordinator or similar role
  • Professional licensure in a technical field, CAPM, or related certification
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Ability to work effectively in a team environment
  • Proficiency in project management software and tools
  • Attention to detail and ability to multitask
  • Problem-solving and decision-making abilities
  • Knowledge of project management principles and methodologies


Preferred Skills and Qualifications:

  • Experience in managing complex and/or multi-service projects
  • Familiarity with multiple service and multiple office environments
  • Previous experience mentoring and supporting junior project staff
  • Knowledge of industry-specific regulations and standards
  • Advanced proficiency in project management software and tools


  • Location = Office based (in a Westwood office)
  • Lifting / Moving / Standing = typical for a non-physical, office-based role
  • Personal Protective Equipment (PPE) required = None
  • Travel = Little to no travel expected

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.


Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.


We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.


We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.


We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.


Join us in creating a better world.

In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.  


Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


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