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Project Planning Assistant Jobs in New York (NOW HIRING)

Soundview Construction Advisors

Be Seen First

Entry Level Assistant Project Manager

Greenwich, CT · On-site

$52K - $58K/yr

Selective residential and commercial (institutional, outreach, hospitality) project planning and ... As an Assistant PM, your specific contributions will be: · Researching materials and cost ...

Soundview Construction Advisors

Be Seen First

Entry Level Assistant Project Manager

Greenwich, CT · On-site

$52K - $58K/yr

Selective residential and commercial (institutional, outreach, hospitality) project planning and ... As an Assistant PM, your specific contributions will be: · Researching materials and cost ...

RXR

Assistant Project Manager

New York, NY · On-site

The Assistant Project Manager assists the team in overall project planning, scheduling, resource allocation, project accounting, and control, all while providing technical direction and ensuring ...

RXR

Assistant Project Manager

New York, NY · On-site

$75K - $95K/yr

The Assistant Project Manager assists the team in overall project planning, scheduling, resource allocation, project accounting, and control, all while providing technical direction and ensuring ...

Trilon

Associate Planner

East Brunswick, NJ · On-site

Prepare maps, reports, presentations, and supporting documentation for planning projects. * Assist with development applications and help ensure projects comply with municipal and state regulations.

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Project Planning Assistant information

What is a project planning assistant?

Project Planning Assistants are professionals who support project managers and teams in organizing, scheduling, and coordinating various aspects of a project. Their responsibilities often include maintaining project documentation, tracking progress, updating timelines, and assisting with resource allocation. They play a key role in ensuring that project tasks are completed on time and within budget by helping to identify potential issues and keeping all stakeholders informed. Project Planning Assistants typically use project management software and collaborate closely with different departments to facilitate smooth project execution.

What are the key skills and qualifications needed to thrive as a project planning assistant?

To thrive as a Project Planning Assistant, you need strong organizational, scheduling, and administrative skills, often supported by a relevant degree or experience in project management or business administration. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in MS Office are typically required. Attention to detail, effective communication, and teamwork are the soft skills that help you excel in this role. These skills and qualities are crucial for ensuring projects are well-coordinated, deadlines are met, and teams operate efficiently.

How does a project planning assistant typically collaborate with project managers and other team members?

As a Project Planning Assistant, you will work closely with project managers to develop timelines, track progress, and coordinate resources. You’ll often attend meetings, take notes, and ensure that tasks are communicated clearly to various team members. Collaboration is key, as you’ll act as a bridge between departments, helping to identify obstacles and propose solutions. This role requires strong organizational and communication skills, as well as the ability to adapt to shifting project priorities.

What are the most commonly searched types of Project Planning jobs in New York?

The most popular types of Project Planning jobs in New York are:

What cities in New York are hiring for Project Planning Assistant jobs?

Cities in New York with the most Project Planning Assistant job openings:

Project Planning Assistant jobs near you

Intern, Project Planning & Development

The Port Authority of NY & NJ

Jersey City, NJ • On-site

$18.61 - $31.22/hr

Internship

Retirement

Posted 21 days ago

Port Authority Of New York And New Jersey rating

8.3

Company rating: 8.3 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

277th of 846 rated public administrative organizations

Job description

Aboutthe Internship

This intern will report tothe Project Planning & Development Manager in the Office of Diversity, Equity & Inclusion (ODEI).Expandingopportunities forsmall,minority,andwomen-owned business enterprises(M/WBEs)is a critical part of the Port Authority's inclusionary contracting practices.The Project Planning & Development teamsupports the early phases of thosecontractingpractices andis one of the four units that reportto theAssistant Director ofBusiness Diversity/Compliance Management.This intern will gain an understanding of theagency's contractingand solicitationprocess,along withhowsmall businessesareincludedalong the way.

Responsibilities

  • Conductoutreachtoand surveysforfirmsregarding upcoming contracts
  • Preparelist offirms, managingcontractdatasets, anddrafting participationmemos
  • Track construction projects, analyzecontract detailsto identify opportunities for participation, and prepare briefing materials for the Chief Diversity, Equity & Inclusion Officer
  • Draft process and procedure document documents and assist in the implementation of process improvements
  • Prepare presentation materials and presenting key topics at ODEI briefings
  • Perform data analytics and database management
  • Assist with special projects and assignments as needed

MinimumQualifications

  • Enrollment at a college or university at the time of the internship
  • Majorinurban planning, public policy, engineering, business administration,political science, or related discipline
  • Interest in working in the public sector and contributing to the success of the New York/New Jersey region
  • Excellent communication, research, and presentation skills
  • Working knowledge of Microsoft Suite (SharePoint, Word, Excel, and PowerPoint)

DesiredQualifications

  • Ability to multi-task and complete projects with attention to detail
  • Ability to work independently on complex assignments and to work in a fast-paced team environment on multi-disciplinary projects
  • Knowledge of Business-to-Government (B2G) Now software

Internship Details

  • The start date is expected to be in September 2026
  • This internship will require 36.25 hours/week
  • In accordance with Port Authority policy, this position permits interns to work remotely a maximum of one day per week. In person collaboration is essential to how the Port Authority conducts business and regular in-office days or team collaboration days may be required depending on business needs. Some internships may require interns to be fully in-person.

Selection Process

  • Only applicants under consideration will be contacted
  • If selected to move forward, the hiring team will reach out directly to schedule 1-2 interviews
  • Different internships will have different timelines for interviews

Compensation & Benefits

  • The hourly rate range is $18.61 to $31.22 (the exact rate will be determined by internship type and rising school year)
  • Ability to opt in to the New York State and Local Retirement System
  • Access toEmployee Business Resource Groups
  • Facility Tours
  • Career Panels
  • Social/Networking Events

What Port Authority Of New York And New Jersey employees say

Pay

Benefits

Hours and flexibility

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