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Project Manager Virtual Assistant Jobs in Newark, NJ

HIKINEX

Assistant Project Manager

New York, NY

$75K - $100K/yr

Assistant Project Manager Luxury Residential Construction | NYC Tri-State Area Our client is a well-established General Contractor specializing in high-end residential construction and renovation in ...

Hikinex

Assistant Project Manager

New York, NY · On-site

$75K - $100K/yr

Assistant Project Manager Luxury Residential Construction | NYC Tri-State Area Our client is a well-established General Contractor specializing in high-end residential construction and renovation in ...

RXR

Assistant Project Manager

New York, NY

The Assistant Project Manager assists the team in overall project planning, scheduling, resource allocation, project accounting, and control, all while providing technical direction and ensuring ...

Batska Consulting

Assistant Project Manager

Manhattan, NY · On-site

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Consulting

Assistant Project Manager

Bronx, NY

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Network

Assistant Project Manager

Manhattan, NY · On-site

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

Batska Network

Assistant Project Manager

Bronx, NY · On-site

$70K - $100K/yr

The Assistant Project Manager will assist and support the Project Manager with taking meeting minutes, as well as overseeing projects to ensure their comprehensive direction, success, and financial ...

EFY Sales, LLC

Assistant Project Manager

Manhattan, NY · On-site

$65K - $75K/yr

EFY Sales, LLC - Assistant Project Manager (Kitchen & Bath Cabinetry) EFY Sales is a dynamic, NYC-based, WBE-certified supplier of kitchen & bath cabinetry, custom casework, bath accessories, and ...

L.J. Gonzer

Assistant Project Manager

Manhattan, NY

$44 - $46/hr

We are looking for an experienced Assistant Project Manager to support capital construction projects for a major public transportation agency. If you have project management or construction ...

Pyrovio

Project Manager Assistant

Morristown, NJ · Remote

Project Management Assistant About the Role The Project Management Assistant position provides external, consulting-type support to client Project Managers who oversee projects within the Electrical ...

Pyrovio

Project Manager Assistant

Morristown, NJ · On-site +1

Project Management Assistant About the Role The Project Management Assistant position provides external, consulting-type support to client Project Managers who oversee projects within the Electrical ...

RXR

Assistant Project Manager

New York, NY · On-site

$75K - $95K/yr

The Assistant Project Manager assists the team in overall project planning, scheduling, resource allocation, project accounting, and control, all while providing technical direction and ensuring ...

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Showing results 21-40

All JobsProject JobsProject Manager Virtual Assistant JobsProject Manager Virtual Assistant Jobs in Newark, NJ

Project Manager Virtual Assistant information

See Newark, NJ salary details

$33.5K

$76.4K

$121.8K

How much do project manager virtual assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for project manager virtual assistant in Newark, NJ is $76,404.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,900.00 and $92,000.00 per year, depending on experience, location, and employer.

What is a project manager virtual assistant?

Project Manager Virtual Assistants are remote professionals who help manage and coordinate projects for businesses or individuals. They handle tasks such as scheduling, team communication, progress tracking, and ensuring deadlines are met, all while working virtually. These assistants often use project management tools and software to organize workflows, delegate tasks, and report on project statuses. Their goal is to keep projects on track and support clients in achieving their objectives efficiently and effectively.

What are the key skills and qualifications needed to thrive as a project manager virtual assistant, and why are they important?

To thrive as a Project Manager Virtual Assistant, you need strong organizational skills, time management abilities, and a solid understanding of project management principles, often supported by experience or certification such as PMP or CAPM. Familiarity with project management tools like Asana, Trello, or Monday.com, and proficiency in communication platforms such as Slack or Zoom, are typically required. Excellent communication, problem-solving, and adaptability help you coordinate remote teams and ensure projects run smoothly. These skills are crucial for maintaining project timelines, fostering collaboration, and ensuring successful delivery in a virtual environment.

What is the difference between Project Manager Virtual Assistant vs Project Coordinator Virtual Assistant?

AspectProject Manager Virtual AssistantProject Coordinator Virtual Assistant
CredentialsBasic project management knowledge, certifications like CAPM or PMP (optional)Basic organizational skills, no specific certifications required
Work EnvironmentRemote, supporting project managers or clientsRemote, assisting project teams with coordination tasks
Employer & IndustryBusinesses, agencies, startups managing projectsOrganizations needing task coordination and scheduling
Search & Comparison IntentUnderstanding roles supporting project managementLooking for assistance with project tasks and scheduling

The Project Manager Virtual Assistant focuses on supporting project planning, tracking, and communication, often requiring some project management knowledge. The Project Coordinator Virtual Assistant primarily handles scheduling, task coordination, and administrative support. Both roles are remote and serve similar industries, but the Project Manager Virtual Assistant typically has a broader scope related to project oversight, while the Project Coordinator Virtual Assistant concentrates on day-to-day task management.

How does a project manager virtual assistant typically coordinate with remote teams and clients to ensure project milestones are met?

A Project Manager Virtual Assistant (PM VA) usually leverages digital collaboration tools like Slack, Trello, or Asana to facilitate communication and track progress among remote teams and clients. They schedule regular virtual check-ins, set clear expectations on deliverables, and proactively address any blockers that arise. Effective PM VAs are adept at time zone management and prioritize transparent updates, ensuring that project milestones are consistently met and stakeholders remain informed. This collaborative approach is vital for building trust and maintaining project momentum in a virtual environment.
What are popular job titles related to Project Manager Virtual Assistant jobs in Newark, NJ? For Project Manager Virtual Assistant jobs in Newark, NJ, the most frequently searched job titles are:
What job categories do people searching Project Manager Virtual Assistant jobs in Newark, NJ look for? The top searched job categories for Project Manager Virtual Assistant jobs in Newark, NJ are:
What cities near Newark, NJ are hiring for Project Manager Virtual Assistant jobs? Cities near Newark, NJ with the most Project Manager Virtual Assistant job openings:
Project Manager Virtual Assistant jobs near you
Infographic showing various Project Manager Virtual Assistant job openings in Newark, NJ as of August 2026, with employment types broken down into 78% Full Time, 18% Part Time, and 4% Temporary. Highlights an 88% In-person, and 12% Remote job distribution, with an average salary of $76,404 per year, or $36.7 per hour.

Assistant Project Manager - Luxury Residential Service & Small Projects

I-Grace

Queens, NY • On-site

$70K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Company Overview

The I-Grace Company is a premier provider of high-end residential construction, renovation, and estate services. With a legacy of excellence, craftsmanship, and attention to detail, we partner with discerning clients, architects, and designers to bring visionary projects to life. Our Services & Small Projects division delivers the same level of precision and sophistication on smaller-scale projects and ongoing estate needs.

Role Overview

The Assistant Project Manager (APM) plays a key role in supporting the Project Manager and ensuring the smooth administration of all project documentation, including financials, construction documents, and subcontractor submissions. Acting as the primary conduit of information between I-Grace, subcontractors, and vendors, the APM ensures accuracy, efficiency, and organization in all aspects of project execution.

Responsibilities

  • Maintain updated budgets, buyout worksheets, change orders, and trade awards.

  • Process subcontractor/vendor invoices and prepare waivers of lien.

  • Draft commitment documents and contracts with subcontractors and suppliers at the direction of the Project Manager or Project Executive.

  • Participate in buyout of minor scopes (e.g., glazing, bath accessories).

  • Order incidental materials and tools for field use and prepare in-house schedules (doors, hardware, accessories, etc.).

  • Track, update, and file architectural, engineering, and consultant drawings and specifications.

  • Manage submittals, RFIs, shop drawings, and samples, ensuring all associated logs are accurate and current.

  • Assist the Project Manager in preparing project reports, meeting minutes, and tracking logs.

  • Revise punch lists in collaboration with the Project Manager and Superintendent.

  • Maintain thorough and organized project files in both binder and electronic formats.

  • Prepare owner service and maintenance manuals in cooperation with the Site Superintendent and Project Manager for turnover to clients and I-Grace’s Service & Maintenance division.

Qualifications

  • Minimum 2+ years of experience in high-end residential construction or facilities management.

  • Proficiency in Sage 300/Timberline, construction accounting, MS Project, and MS Office Suite.

  • Bachelor’s degree in Architecture, Construction Management, or Engineering preferred.

  • Strong organizational, communication, and problem-solving skills.

  • Ability to thrive in a fast-paced, detail-driven environment.

Compensation & BenefitsSalary Range - $70,000 - $100,000

We offer a competitive salary commensurate with experience, along with a comprehensive benefits package including:

Comprehensive company benefits package offers: 

  • Health insurance - medical with virtual visits and health advocate availability, dental and vision
  • 401(k) with company match
  • Generous paid time off
  • Professional development opportunities
  • Accident, Critical Illness and Hospital Indemnity Insurance available
  • HSA & FSA
  • $50,000 worth of employer paid life insurance
    Optional
  • Legal Plan benefits
  • Identity & Fraud benefits
  • Pet Solution benefits
  • Employee referral bonus
  • Employee Assistance Program
  • Home & Auto discounts and more!

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