ZipRecruiter

Log In

1

Project Management Administrator Jobs in Florida

Aston Carter

Project Administrator

Boca Raton, FL · On-site

$30 - $50/hr

Project Administrator This role supports a large-scale business transformation initiative by ... Manage the full project lifecycle administration process, including project setup, ongoing ...

New

previous pagenext page

Showing results 21-40

All JobsProject Management Administrator JobsProject Management Administrator Jobs in Florida

Project Management Administrator information

See Florida salary details

$11

$21

$38

How much do project management administrator jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for project management administrator in Florida is $21.64, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.95 per hour, depending on experience, location, and employer.

What does a project management administrator do?

A Project Management Administrator supports project managers and teams by handling administrative tasks related to project planning, coordination, and communication. They help organize meetings, maintain project documentation, track progress, and ensure deadlines are met. Their work is essential for keeping projects on schedule and within budget, as they provide the organizational backbone that allows project teams to focus on delivering results.

What are the key skills and qualifications needed to thrive as a project management administrator?

To thrive as a Project Management Administrator, you need strong organizational abilities, attention to detail, and a solid understanding of project management principles, often supported by a relevant degree or certification like CAPM or PMP. Familiarity with project management software such as Microsoft Project, Asana, or Trello, as well as proficiency in Excel and document management systems, is essential. Excellent communication, problem-solving, and multitasking skills help you effectively support project teams and manage competing priorities. These skills and qualities are vital for ensuring that projects run smoothly, deadlines are met, and stakeholders stay informed.

How does a project management administrator typically support project teams and facilitate communication?

A Project Management Administrator plays a crucial role in supporting project teams by organizing documentation, scheduling meetings, and ensuring all stakeholders are kept up-to-date on project progress. They often serve as the central point of contact for project-related information, helping to streamline communication between project managers, team members, and external partners. By proactively managing project timelines, tracking deliverables, and preparing status reports, they help identify and address any potential bottlenecks early, which contributes to smoother project execution.

What is the difference between Project Management Administrator vs Project Coordinator?

AspectProject Management AdministratorProject Coordinator
CertificationsPMI-ACP, CAPM, or similarOften similar, may include CAPM or no certification
Work EnvironmentSupports project teams, handles documentation, schedulesAssists in project planning, communicates with stakeholders
Employer UsageUsed across industries for administrative support in projectsCommonly used in project planning and execution phases

While both roles support project teams, Project Management Administrators focus more on documentation, scheduling, and administrative tasks, often requiring certifications like CAPM. Project Coordinators typically assist with planning and stakeholder communication. Both roles are vital for project success but differ slightly in scope and responsibilities.

What cities in Florida are hiring for Project Management Administrator jobs?

Cities in Florida with the most Project Management Administrator job openings:

Project Management Administrator jobs near you
Infographic showing various Project Management Administrator job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $45,009 per year, or $21.6 per hour.

Project Administrator - Architecture and Engineering Services

HNTB

Miami, FL • On-site

Full-time

Posted 19 days ago

HNTB rating

9.2

Company rating: 9.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

What We're Looking For

HNTB is seeking a Project Administrator to support the successful delivery of projects through the coordination and administration of project management processes, project documentation, financial tracking, resource planning, and operational reporting. This position provides administrative and project support throughout all phases of project delivery by maintaining project records, monitoring project performance data, coordinating project workflows, and supporting project managers and project teams in achieving project objectives.
The Project Administrator works closely with project managers, project controls staff, technical teams, and business operations personnel to assist with project setup, budgeting, contract administration, invoicing, resource coordination, schedule tracking, and project documentation management. Responsibilities include maintaining project management systems, preparing reports and dashboards, supporting financial and performance reviews, coordinating project communications, and assisting with the development and maintenance of project work plans and forecasts.
This role supports the implementation of project management and project controls processes by ensuring project information is accurate, current, and readily available for decision-making. The Project Administrator assists with project tracking, budget monitoring, labor reporting, subconsultant coordination, document control, meeting coordination, action item tracking, and project closeout activities to help ensure projects are delivered efficiently and in accordance with contractual requirements.
The Project Administrator also supports quality management, risk mitigation, and client service initiatives by helping project teams maintain compliance with HNTB standards, project procedures, and organizational best practices. Through effective coordination and administration, this position contributes to improved project performance, operational efficiency, and overall project success.
This role plays an important part in advancing HNTB's 4-for-4 performance objectives by supporting proactive project planning, financial stewardship, schedule adherence, quality management, risk awareness, and client-focused project delivery. The Project Administrator helps ensure quality work is delivered on schedule, within budget, and to the satisfaction of HNTB's clients.
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

What You'll Do:

  • Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including interpreting evaluation and performance scores, and deliverable tracking of submittals and reviews. Communicates deliverables required of each stakeholder, including step by step timelines.
  • Coordinates work planning, project staffing, and schedules, manages the collaboration, review, editing, and approvals of project documents by office disciplines and stakeholders. Assists in the management, maintenance, and distribution of project schedules in applicable software.
  • Provides technical editing and formatting of project-related documents such as specifications, technical reports, and memos. Assists project managers in the writing and/or reviewing of project scope and fee proposals and documents. May review project proposals and requirements for adherence to contract language.
  • Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
  • Assists project managers with financial management tasks such as, monitoring labor charges and expense detail and reporting on job budgets and costs to achieve goals. May assist in the preparation of project financial performance data for monthly project review meetings.
  • Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
  • Communicates complex issues, problems, or additional information to project managers and project stakeholders and recommend solutions.
  • May provide leadership, coaching and mentoring to earlier career staff.
  • Performs other duties as assigned.

What You'll Need:

  • Bachelor's Degree and 6 years of experience, or
  • Associate's degree and 8 years of relevant experience, or
  • In lieu of education, 10 years of relevant experience

What You'll Bring:

  • Considered highly skilled and proficient in discipline.
  • Experience in planning and implementation of cross-functional business efforts. Ability to work well under deadlines and juggle multiple priorities. Strong meeting management skills.
  • Experience managing to project plans, timelines, and schedules
  • Ability to organize and prioritize tasks from multiple sources in a fast-paced environment, while maintaining highest quality standards
  • Excellent communication, interpersonal, and organizational skills; ability to communicate to technical, business stakeholders.

What We Prefer:

  • Project administration and coordination
  • Financial forecasting, tracking, and reporting
  • Schedule and deliverable management
  • Document control and records management
  • Data analysis and dashboard reporting
  • Microsoft Office Suite and project management systems
  • Communication and stakeholder coordination
  • Resource planning support
  • Quality and compliance tracking
  • Organization and attention to detail
  • Contribute to risk management, issue tracking, and corrective action activities
  • Provide administrative support to project managers and project teams

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.#AJ

.

Locations:

Miami, FL

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

What HNTB employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

HNTB logo

About HNTB

Sourced by ZipRecruiter

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Company size

1,001 - 5,000 Employees

Headquarters location

Kansas City, MO, US

Year founded

1914

View All HNTB Jobs

Apply