Project Controls Coordinator Jobs in Saskatchewan

Primary Purpose: As a Business Analyst within the Business Operations and Finance Advisory team, this term role supports a strategic, institution-wide Enterprise Resource Planning (ERP) initiative, leading and contributing to pre-implementation financial readiness work, building internal capacity, and enabling team members to serve as subject matter experts throughout the pre-implementation phase. The primary focus of this role is accounts payable readiness, data quality, and process harmonization in preparation for ERP implementation.

Nature of Work: Our team is part of the Administration portfolio, supporting the institutional-wide ERP initiative across multiple departments. Reporting to the Director Business Operations and Finance Advisory Services, and taking day-to-day direction from the ERP Project Management team, the Business Analyst supports ERP readiness activities while ensuring continuity of essential financial operations.

Relationships are central to this work. The Business Analyst must be comfortable collaborating effectively with diverse stakeholder groups across academic, administration, research, and operations.  The role works with partners to identify, plan, and implement financial best practices to advance the mission of the university.

Primary responsibilities related to the pre-implementation ERP readiness include collaborating on future state end-to-end accounts payable processes, documenting and consolidating current inefficiencies, supporting standardized accounts payable operating procedures, vendor management, and data readiness requirements. This position works closely with Centres of Expertise, service centre partners, and project team to ensure a coordinated and practical approach to ERP readiness and change preparedness. The Business Analyst also provides financial and administrative support to the ERP Project Manager to enable effective project delivery.

In support of building internal capacity, the Business Analyst provides analytical and advisory support across a range of financial functions as required. This includes strategic planning support, analysis, reporting, budgeting, and cost management, particularly where subject matter experts are engaged in ERP readiness activities. The role provides sound financial management practices, exercises judgment in handling confidential information, and delivers services with proactive, collaborative, and client-focused approach during periods of change, high work volumes, and competing priorities.

Typical Duties/Accountabilities

ERP Implementation Initiative (Primary Focus)

• Provides professional financial and operational support to the ERP Project Manager, including guidance on institutional policies, financial approvals, and oversight requirements.
• Assists with end-to-end accounts payable process mapping, including invoicing, approvals, payments, and exception handling.
• Leads and participates in identifying, documenting, and consolidating current accounts payable inefficiencies across the transaction hub and operations.
• Leads the gathering and consolidation of standardized accounts payable operating procedures across the Administration portfolio to ensure future harmonization.
• Assists with ERP readiness requirements, including data quality and cleanup activities, integration points, compliance requirements, and process prerequisites.

Financial Support (Capacity Building and Continuity)

• Provides financial analysis and advisory support related to budgeting, complement planning, and strategic financial management processes in alignment with institutional policies and strategic plans.
• Develops and updates one-year and multi-year financial plans in consultation with leadership, as required.
• Leads and participates in initiatives and projects to advance financial tools, processes, and resources.
• Supports best practices and process improvements within assigned units, which may include procurement, invoicing, revenue and expense recognition, vendor payments, donor fund reporting, research reporting, inventory management, and cash management. 
• Supports risk mitigation by monitoring financial controls and adherence to applicable legislation, standards, agreements, funding terms of reference, and university and college/unit policies.
• Prepares forecasts, analysis, and reports for leadership, supporting both ongoing operations and ERP-related initiatives.

General

• Communicates financial information clearly to leaders, faculty and staff, adapting communication styles to suit the audience.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications

• A bachelor's degree in commerce, business, accounting or related field.

• A Chartered Professional Accountant (CPA) designation is required or equivalent combination of education and financial experience.

• Minimum of five years' experience in general accounting, financial management, budgeting, and financial planning and analysis.  
• Experience supporting ERP readiness or implementation activities, including data cleansing, business process analysis, and process optimization, is preferred.

• Experience working within a multi-reporting organizational structure is preferred.  

• Knowledge and understanding of issues (including cultural, socio-economic and other factors) affecting Indigenous peoples. 

• Ability to influence outcomes and provide guidance to operational and strategic decisions. 

• Strong facilitation, conflict resolution, and communication skills. 

• Ability to work effectively and collaboratively within a diverse environment. 

• Excellent analytical and problem-solving skills and a high level of attention to detail. 

• Ability to manage multiple demands and competing priorities to meet deadlines. 

• Proficient computer skills, including Microsoft Office applications example Visio or other process mapping tools.