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Accounts Payable Specialist

Location: J Dass Corp
Department: Accounts Payable
Reports To: Manager

At J Dass Corp, we are committed to delivering excellence through quality construction, efficient project execution, and strong relationships with our clients, vendors, subcontractors, and partners. We value accuracy, accountability, and teamwork across all areas of our operations.

J Dass Corp is seeking a detail-oriented and organized Accounts Payable Specialist to support our finance team by managing vendor invoices, subcontractor payments, purchase orders, and financial records. The ideal candidate will have strong Accounts Payable experience, preferably within a construction, builder, contracting, or project-based environment, and will ensure accurate and timely processing of invoices while maintaining compliance with company policies and accounting standards.

Key Responsibilities
Invoice & Payment Processing

• Process high volumes of vendor invoices, subcontractor invoices, purchase orders, and expense claims accurately and efficiently.

• Review invoices for proper approvals, coding, supporting documentation, and compliance with company procedures.

• Match invoices with purchase orders, contracts, delivery receipts, work orders, and project documentation.

• Verify pricing, quantities, retainage, and billing details for accuracy.

• Process payments to vendors, suppliers, subcontractors, and service providers within agreed payment terms.

• Maintain accurate records of invoices, payments, and outstanding balances.

Construction & Vendor Support

• Communicate professionally with vendors, suppliers, subcontractors, project managers, site supervisors, and internal departments.

• Resolve invoice discrepancies related to pricing differences, missing documentation, change orders, project costs, and payment issues.

• Support project teams by ensuring accurate tracking of construction-related expenses.

• Maintain strong working relationships with construction suppliers, trades, and service providers.

Reconciliation & Reporting

• Reconcile vendor statements and investigate outstanding balances.

• Maintain accurate Accounts Payable aging reports.

• Assist with month-end closing activities, accruals, and financial reporting.

• Support project cost tracking by ensuring accurate invoice coding and expense allocation.

• Assist with reporting related to construction projects, vendor payments, and financial records.

Compliance & Record Management

• Maintain organized digital and physical records of invoices, contracts, purchase orders, and payment documentation.

• Ensure compliance with internal controls, audit requirements, and company policies.

• Support internal and external audits by providing required AP documentation.

• Maintain confidentiality of financial and vendor information.

Qualifications

• 2+ years of Accounts Payable experience.

• Preferably experience working with a builder, construction company, contractor, engineering firm, or project-based organization.

• College diploma or degree in Accounting, Finance, Business Administration, or related field preferred.

• Experience with Canadian accounting practices, including GST/HST.

• Strong understanding of invoice processing, purchase orders, three-way matching, and vendor management.

• Experience processing subcontractor, supplier, or construction-related invoices is an asset.

• Proficiency with accounting software such as QuickBooks, Sage, ERP systems, or similar platforms.

• Strong Microsoft Excel skills (VLOOKUP, Pivot Tables, data validation, reporting).

• Excellent attention to detail, accuracy, and organization.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Core Competencies

• Strong analytical and problem-solving skills.

• Excellent communication skills with vendors, subcontractors, and internal teams.

• Ability to work independently and collaboratively.

• Strong organizational and time-management abilities.

• High level of confidentiality and professionalism.

• Ability to handle multiple projects and deadlines effectively.

Preferred Experience

Candidates with experience in the following environments will be strongly preferred:

• Construction companies

• Builders and developers

• General contractors

• Subcontractor payment processing

• Project-based accounting environments

• Construction material suppliers

Experience with construction accounting processes, including purchase orders, job costing, subcontractor invoices, and project expense tracking, will be considered a strong asset.