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Project Assistance Jobs in Virginia (NOW HIRING)

All Rise

Project Director

Alexandria, VA

Position Title: Project Director for Adult Technical Assistance Position summary The project director is responsible for ensuring that activities are carried out according to established ...

Sunbelt Rentals

Project Manager, Mega Project

Manassas, VA · On-site

$85K - $117K/yr

The Project Manager, Mega Projects is responsible for ensuring our large project opportunities are ... Provide assistance to management staff as needed. * Manage communication between shareholders on ...

Hoar

Project Engineer

Mclean, VA · On-site

Description The Project Engineer is responsible to help facilitate project delivery and ... with assistance; to operate assigned equipment and vehicles; and to verbally communicate to ...

Hoar

Project Engineer

Mclean, VA · On-site

The Project Engineer is responsible to help facilitate project delivery and administrative ... with assistance; to operate assigned equipment and vehicles; and to verbally communicate to ...

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Project Assistance information

What is a project assistant?

Project assistants are professionals who support project managers and teams by handling administrative and organizational tasks throughout a project's lifecycle. Their responsibilities often include scheduling meetings, managing documentation, coordinating communication between team members, and tracking project progress. Project assistants help ensure that projects run smoothly by keeping everyone informed and organized, freeing up project managers to focus on higher-level planning and decision-making.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software like Microsoft Project or Asana, as well as proficiency in Microsoft Office Suite, is highly valuable. Excellent communication, time management, and teamwork skills help you effectively support project managers and collaborate with diverse stakeholders. These skills and qualities ensure smooth project operations, timely task completion, and successful achievement of project goals.

What are some common challenges faced by project assistants, and how can they overcome them?

Project Assistants often juggle multiple tasks, such as managing schedules, coordinating meetings, and tracking project deliverables, which can lead to challenges in prioritization and time management. To overcome these, it's helpful to use project management tools, maintain clear and proactive communication with team members, and regularly review task lists to stay organized. Additionally, seeking clarification on priorities from project managers and being adaptable to shifting deadlines can help Project Assistants remain effective in dynamic project environments.

What is the difference between Project Assistance vs Project Coordinator?

AspectProject AssistanceProject Coordinator
CredentialsTypically requires a high school diploma or associate degreeUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentAdministrative offices, on-site project sitesOffice settings, on-site project locations, team meetings
Employer & Industry UsageCommon in construction, IT, and engineering industriesWidely used across industries like construction, IT, healthcare, and marketing
Job FocusSupporting project tasks, administrative duties, document managementOverseeing project progress, coordinating teams, ensuring deadlines

While both roles support project execution, Project Assistance focuses on administrative support and task management, whereas Project Coordinators handle broader project oversight and team coordination. Understanding these differences helps in choosing the right career path or job search focus.

How much do project assistants get paid?

Project assistants typically earn between $15 and $25 per hour, depending on experience, location, and industry. Entry-level roles may start lower, while those with specialized skills or certifications can earn higher wages, especially in larger organizations or technical fields.

Is project assistance a good entry level job?

Project assistance roles are often suitable for entry-level candidates as they typically require basic organizational and communication skills. These positions may involve supporting project managers, using tools like Microsoft Office, and gaining experience in project workflows, making them accessible for those starting their careers.

What does a project assistance do?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

What cities in Virginia are hiring for Project Assistance jobs?

Cities in Virginia with the most Project Assistance job openings:

Project Assistance jobs near you
Infographic showing various Project Assistance job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 27% Part Time, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Project Planner/Scheduler

Danville, VA

ORCAS Project Controls
See more jobs at ORCAS Project Controlsexternal

$100K - $200K/yr

Full-time

Medical, Dental, Retirement, PTO

Posted 7 days ago

Job description

We are looking for a Senior Project Planner/Scheduler III to plan, develop, and manage complex schedules in Primavera P6. Construction experience in data center capital projects is essential. This is an on-site with a future potential for hybrid assignment near Danville, Virgina.

Responsibilities
  • Facilitate the planning of the project from design documents.
  • Lead Interactive Planning Sessions and schedule meetings throughout the project life cycle.
  • Define key schedule design elements and obtain approval before baseline development.
  • Analyze and integrate schedules from consultants, architects/designers, and contractors.
  • Verify schedule integrity and evaluate logic and float paths. Evaluate activity sequences for constructability.
  • Develop a quality critical path integrated baseline schedule.
  • Establish an approved EPS, WBS, project and activity codes, user defined fields.
  • Resource-load project schedules and optimize resource utilization.
  • Perform schedule updates, variance analysis to baseline, and look-ahead schedules.
  • Prepare and provide schedule progress reports, trending charts and schedule analysis on a periodic basis.
  • Monitor schedule deviations and variances and assist in developing alternate methods for corrective action.
  • Maintain a record of scope changes, trends and variances that potentially affect schedule performance.
  • Manage progress baselines, schedule documentation, and schedule backups and archiving.
  • Assess impacts on the critical path and near-critical activities and report to the project team.
  • Analyze and process project change orders for schedule impacts.
  • Analyze schedules submitted in various software packages, but primarily Primavera P6.
  • Assure credibility of the information contained in the schedule. Review schedules with project team members on a regular basis to ensure that accurate and timely data is incorporated in the schedule.
  • Make recommendations to manage float and re-sequence activities (if required) to achieve project milestone dates and interim target completion dates.
  • Versatile people skills, from the field foreman to leadership.
  • Develop and manage the schedule update process.
  • Perform what-if schedule scenarios, advanced schedule analysis, and variance analysis reports.
  • Summarize schedule status in a narrative and create status reports and presentations for management.
  • Produce schedule reports and analysis.
  • Supports development of schedule-related processes, procedures, and training.
  • Perform schedule risk analysis.
  • Use risk analysis to anticipate conflicts between trades and define levels of uncertainty.
  • Ensure schedules are developed in compliance with corporate and department requirements.


Requirements
  • Multiple large-scale complex project experiences, $500MM+
  • A MINIMUM OF 2 LARGE RECENT DATA CENTER PROJECTS.
  • Greenfield and large capital project experience required (from design through commissioning and startup)
  • Advanced knowledge and experience in Primavera P6.
  • Advanced knowledge in the construction of civil, structural, mechanical, electrical and instrumentation systems.
  • Experience with field planning and progressing, time impact analysis (TIA), schedule risk management.
  • Construction claims experience preferred.
  • Strong communication and presentation capabilities: written and verbal.
  • Demonstrate a team spirit and strong dedication to the success of the team.
  • This is an onsite assignment with potential for some future hybrid work. 
Education and Training:
  • Relevant Construction Experience 10+ years and Primavera Experience 7+ years.
  • Advanced skills in Microsoft Word, Excel and PowerPoint.
  • Any certification from PMI or AACE is beneficial.

Benefits
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Professional development assistance
Why ORCAS Project Controls?

ORCAS has been delivering specialized project controls for complex capital projects since 1988, not by growing the biggest team, but by building the best one. We're a place where your expertise is recognized, your growth is supported, and your work genuinely matters to the outcome of major projects.

At ORCAS, you're not a headcount. You're a professional with a career worth investing in. We support ongoing education, professional development, and the kind of collaborative environment where sharp people do their best work.

We hold ourselves to high standards. Integrity, loyalty, and trust aren't just words here. If you share those values and want to work alongside people who take their craft seriously, we'd like to hear from you.

Learn more at www.OrcasProjectControls.com