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Project Administration Assistant Jobs in Gilbert, AZ

Wilson & Company

Project Accountant

Phoenix, AZ

$28 - $35/hr

... procedures. Assist Project Accounting Manager as directed to accomplish billing period goals ... At least 3 years in project administration, preferably in an engineering or construction related ...

haydon

Project Engineer (Water/Wastewater)

Phoenix, AZ · On-site

DUTIES / RESPONSIBILITIES Project Coordination & Administration * Assist in the planning, execution, and closeout of water and wastewater construction projects, including pipelines, pump stations ...

haydon

Project Engineer (Water/Wastewater)

Phoenix, AZ · On-site

DUTIES / RESPONSIBILITIES Project Coordination & Administration * Assist in the planning, execution, and closeout of water and wastewater construction projects, including pipelines, pump stations ...

Gilbane, Inc.

Project Manager - Healthcare

Phoenix, AZ · On-site

Creates and manages a closeout plan in alignment with the contract documents and assist with execution * Directs and supervises work of project administration, project superintendents, and engineers ...

Haydon

Project Engineer (OMNI Electric)

Phoenix, AZ · On-site

$80 - $100/hr

Duties / Responsibilities Project Coordination & Administration * Assist in the planning, execution, and closeout of dry utility construction projects (electric, telecom, gas, etc.) * Support Project ...

DCS Contracting

Project Engineer - Heavy Civil

Chandler, AZ · On-site

$82K - $109K/yr

Support Project Managers with day-to-day project administration and coordination * Assist in planning, scheduling, and tracking project progress * Review plans, specifications, contracts, and project ...

DCS Contracting

Project Engineer - Heavy Civil

Chandler, AZ · On-site

$82K - $109K/yr

Support Project Managers with day-to-day project administration and coordination * Assist in planning, scheduling, and tracking project progress * Review plans, specifications, contracts, and project ...

Loenbro

Electrical Project Engineer

Phoenix, AZ · On-site

Provide project administration including reviewing electrical permitting, bonding, and RFI's * Assist with Electrical Subcontract Agreements development * Update electrical estimates and projects ...

Loenbro

Electrical Project Engineer

Phoenix, AZ · On-site

Provide project administration including reviewing electrical permitting, bonding, and RFI's * Assist with Electrical Subcontract Agreements development * Update electrical estimates and projects ...

Rosendin

Project Executive - Data Center

Tempe, AZ

... administration and profitability. * Analyze available and qualified personnel and make specific project assignments to meet project needs. * Assist the PMs and Superintendents with resolution of ...

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All JobsProject Administration JobsProject Administration Assistant JobsProject Administration Assistant Jobs in Gilbert, AZ

Project Administration Assistant information

See Gilbert, AZ salary details

$13

$23

$35

How much do project administration assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for project administration assistant in Gilbert, AZ is $23.56, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $26.83 per hour, depending on experience, location, and employer.

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.

What cities near Gilbert, AZ are hiring for Project Administration Assistant jobs?

Cities near Gilbert, AZ with the most Project Administration Assistant job openings:

Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Gilbert, AZ as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $49,010 per year, or $23.6 per hour.

Project Accountant

Phoenix, AZ

Wilson & Company
Sporting Product Manufacturing • 1 - 5K employees
Learn more about Wilson & Companyexternal

$28 - $35/hr

Full-time

Medical, Life, Retirement, PTO

Posted 28 days ago

Key responsibilities

  • Complete project start-up entries and billings in a timely and accurate manner following established procedures.

  • Prepare bath billings, finalize invoices for submission to clients, and ensure all billing transactions are accurately recorded.

  • Review billing status of projects, communicate and resolve billing issues, and support payroll and timesheet processing.

Wilson Sporting Goods rating

9.0

Company rating: 9.0 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

3rd of 62 rated fashion and textile manufacturers

Job description

Join our team as a Project Accountant and play a key role in ensuring accurate, contract-compliant billing for dynamic, client-focused projects. This full-time, hourly position offers the opportunity to collaborate with project team and project managers while gaining hands-on experience in various accounting functions within a supportive and professional environment.

Project Accountant

Complete Project start-up and billings in a timely, accurate approach while following established company processes or procedures. Assist Project Accounting Manager as directed to accomplish billing period goals.

Responsibilities

  • New Project start-up entry/additions.
  • Prepare bath billings and finalize invoices for submission to clients.
  • Ensure all billing transactions are accurately completed and recorded.
  • Communicate, investigate billing issues and resolve with Project Accounting Manager.
  • Review billing status of projects to ensure client & internal billing period dates are met.
  • Vehicle Log entries and ownership of Master log entry/tracking records.
  • Unit Corrections.
  • Support payroll and Sectors to ensure timely posting of weekly timesheets and provide timely timesheet corrections.
  • Generate and review various reports for the billing/accounting Team.

Knowledge and Skills: Project Accountant

Working experience in Deltek, experience with Vision or Vantagepoint a plus.

Attention to detail is a must; strong analytical skills favored

Ability to apply and adapt quickly to new invoicing procedures

Ability to prioritize and manage multiple tasks, changing priorities as necessary with positive attitude

Effective oral and written communication skills as required for the position

This position requires being able to implement and maintain the workflow and assignments adequate for achieving the Company's goals and objectives.

Required Skills:

  • Knowledge of general accounting practices.
  • Working experience in Deltek, experience with Vision or Vantagepoint a plus.

Required Experience:

  • Minimum of 5 years' experience related experience and/or training; or equivalent combination of education and experience.
  • At least 3 years in project administration, preferably in an engineering or construction related field.

Annual Salary Range or Hourly Rate: $28.00 - $35.00 (Depending on Experience)

Please note that Wilson & Company is not currently sponsoring applicants for work visas.

About Us:
For nearly a century, Wilson & Company, Inc., Engineers & Architects, has provided award-winning engineering, architecture, planning, environmental, surveying, geospatial, and construction management services. With employees across multiple offices in the Midwest, Southwest, Rocky Mountain, and Western regions in the United States, we bring people together to practice their craft, create value, and accomplish great things.
Guided by our purpose, we help clients move from concept to completion, transforming unused spaces into productive places, underutilized facilities into efficient ones, and rural or urban challenges into achievable solutions.
At Wilson & Company, we focus on your specific needs, delivering excellence with lasting Higher Relationships in mind. By employing our core values-discipline, intensity, collaboration, shared ownership, and solutions-we create genuine experiences and lasting connections for our clients, employees, and communities.
We support our employees' success and well-being with a comprehensive benefits package, including options for health insurance, life insurance, disability coverage, paid time off, and retirement savings plans. We are proud to be an EEO employer and maintain a drug-free workplace, conducting pre-employment background checks.
Join us and be part of a culture committed to helping you achieve personal and professional success.

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