Project Administration Assistant Jobs in Gilbert, AZ

Marketech International Corp. USA (MICU) is seeking a highly organized and detail-oriented Project Administrator to support the successful execution of semiconductor, cleanroom, and high-tech construction projects. This role provides administrative and project coordination support to Project Managers and cross-functional teams by managing project documentation, scheduling, reporting, procurement coordination, and communication throughout the project lifecycle.

The Project Administrator plays a critical role in ensuring projects remain organized, compliant, and on schedule while maintaining accurate records and supporting internal teams, subcontractors, vendors, and customers.

Founded in 1988 by Ms. Margaret Kao in Taiwan, Marketech International Corp. (MIC) is a global technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects.

Marketech International Corp. USA (MICU) is committed to being a professional technology service provider dedicated to marketing and technology integration support services. Our expertise includes total facility automation, planning, design, turnkey manufacturing, equipment installation, hook-up, maintenance, and the supply of equipment, materials, and integrated solutions that help our customers successfully build and operate advanced manufacturing facilities.

• Provide administrative support to Project Managers and project teams throughout the project lifecycle.

• Maintain project documentation, files, contracts, drawings, RFIs, submittals, meeting minutes, and correspondence.

• Coordinate project schedules, meetings, and calendars for internal teams, customers, subcontractors, and vendors.

• Track project milestones, deliverables, action items, and deadlines.

• Assist with purchase requisitions, purchase orders, material tracking, and procurement documentation.

• Coordinate project onboarding, badging, site access requests, and compliance documentation for project personnel.

• Prepare reports, presentations, project status updates, and meeting agendas.

• Support change order documentation and project cost tracking.

• Monitor document control processes to ensure revisions are properly distributed and maintained.

• Coordinate with Engineering, Procurement, Warehouse, Logistics, Finance, and Construction teams to ensure project activities remain aligned.

• Assist with invoice processing, budget tracking, and project closeout documentation.

• Maintain accurate project records in company ERP and project management systems.

• Support continuous improvement initiatives by identifying opportunities to improve administrative processes and workflow efficiency.

• Ensure compliance with company policies, customer requirements, and project documentation standards.

• Associate's or Bachelor's degree in business administration, Construction Management, Project Management, Engineering, or a related field, or equivalent work experience.

• 2+ years of project administration, project coordination, construction administration, or administrative support experience.

• Experience supporting construction, engineering, manufacturing, semiconductor, or industrial projects preferred.

• Strong organizational skills with the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills.

• High attention to detail and accuracy.

• Ability to work independently and collaboratively in a fast-paced environment.

• Experience supporting semiconductor, cleanroom, MEP, industrial construction, or mission-critical facility projects.

• Familiarity with project management methodologies and project documentation processes.

• Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, or NetSuite.

• Experience with project management software such as Microsoft Project, Procore, Autodesk Construction Cloud, Smartsheet, or similar platforms.

• Knowledge of procurement, document control, and project scheduling practices.

• Project coordination and administration

• Document control and records management

• Scheduling and calendar management

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

• Data entry and reporting

• Purchase order and procurement support

• Meeting coordination and minute taking

• Time management and organization

• Attention to detail

• Written and verbal communication

• Problem-solving and critical thinking

• Cross-functional collaboration

• Organization and planning

• Accountability and reliability

• Customer service mindset

• Team collaboration

• Adaptability and flexibility

• Initiative and ownership

• Professional communication

• Confidentiality and integrity

• Continuous improvement

• Primarily office-based with occasional visits to construction sites and customer facilities.

• May support multiple active projects simultaneously.

• Ability to work in a fast-paced, deadline-driven environment while maintaining accuracy and attention to detail.

At Marketech International Corp. USA, you'll be part of a global organization delivering innovative engineering and facility integration solutions for some of the world's leading semiconductor and high-tech manufacturers. As a Project Administrator, you'll play a vital role in supporting complex, cutting-edge projects while collaborating with experienced professionals in one of the fastest-growing industries. MICU offers opportunities for professional growth, continuous learning, and the chance to contribute to projects that shape the future of advanced manufacturing.

• 100% Paid Benefits for the Employee, including Medical, Dental, Vision, and Life Insurance
• Paid Time Off (PTO)
• 401(k) Plan

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.