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Project Administration Assistant Jobs in Michigan

Weaver Companies

Construction Estimator

Grand Rapids, MI · On-site

$60 - $80/hr

Create construction budgets and schedules * Assist in developing and reviewing contract documents ... From our Northern Indiana office, based in South Bend, our team provides project administration ...

Kadant Johnson

Project Engineer

Three Rivers, MI · On-site

... • Assist with equipment sizing, selection, and specification for steam and condensate systems ... Administration, Supply Chain, Accounting, and Product Fulfillment teams to understand project ...

Johnson

Project Engineer

Three Rivers, MI · On-site

... • Assist with equipment sizing, selection, and specification for steam and condensate systems ... Administration, Supply Chain, Accounting, and Product Fulfillment teams to understand project ...

Asphalt Specialists, LLC

Be Seen First

Project Engineer-Construction

Pontiac, MI · On-site

$55K - $80K/yr (+ commission)

... Project Administration Document Control: Organize and maintain project files, including contracts, change orders, and meeting minutes. Contract and Subcontract Management: Assist in preparing ...

ASI Paving

Project Engineer I and II

Pontiac, MI · On-site

... Project Administration: Document Control: Organize and maintain project files, including contracts, change orders, and meeting minutes. Contract and Subcontract Management: Assist in preparing ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Michigan as of August 2026, with employment types broken down into 82% Full Time, 11% Part Time, 2% Temporary, 4% Contract, and 1% Nights. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Construction Estimator

Grand Rapids, MI • On-site

WEAVER CONSULTANTS GROUP
Environmental Consulting Services • 51 - 200 employees
Learn more about WEAVER CONSULTANTS GROUPexternal

Full-time

Posted 13 days ago

Job description

Construction Estimator
We are seeking an experienced construction professional to join our team and play a key role in helping bring projects from initial opportunity to successful execution.
Responsibilities:
  • Put together project estimates, budgets, and project schedules
  • Upfront client communication on potential projects
  • Manage all aspects of putting together a SOQ for a potential project
  • Manage workload and tasks in a deadline driven environment
  • Go to pre-construction meetings, take notes, and ask questions that can be used to develop proposals
  • Remain part of a project during a "hand off" period to an Operations Project Manager, once we get the work
  • Call and solicit proposals from sub-contractors
  • Help build out and streamline our sales processes
  • Research and maintain knowledge of building application methods and materials
  • Manage subcontractor selection
  • Prepare and reviews construction proposals
  • Create construction budgets and schedules
  • Assist in developing and reviewing contract documents
  • Participate in project meetings
  • Understand client needs and requirements
  • Contribute to the Request for Information (RFI) process

Qualifications:
  • High School Diploma
  • At least 5-10 years of relevant experience with managing construction projects from kick off through completion
  • Proficiency with applications like Microsoft Office (Word, Outlook, Teams) and other industry specific software
  • Strong communication skills, both written and verbal
  • Must be a team player with strong organizational skills

From our founding, Anchor Construction has been an innovator in project administration and construction management. Our team of professionals serves clients from multiple office locations. From our Northern Indiana office, based in South Bend, our team provides project administration, construction management, civil/site engineering, and plan design services throughout the country.
EOE/AA/M/F/Vet/Disability
Anchor Construction maintains a drugfree workplace.
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