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Programs Assistant Jobs in Dover, NH (NOW HIRING)

Community Action Partne

Program Assistant

Dover, NH · On-site

$38K - $48K/yr

Answer incoming calls professionally and promptly and direct them to the appropriate employee, and/or answer general questions about Homeless Services, Housing Services, and agency programs. * Assist ...

Employnet Inc

Program Assistant

Salem, NH · On-site

$37K - $47K/yr

... programs, including order management, delivery coordination, revenue support, issue resolution, and customer satisfaction. The Program Assistant works cross-functionally with internal teams to help ...

State of Maine

Evening Program Assistant

York, ME · On-site

$37K - $46K/yr

Evening Program Assistant York Adult Education Position Type: Part-Time Schedule: Tuesday ... Comfort using email, basic computer programs, phones, and office equipment. Dependability ...

Community Action Partne

Program Assistant

Farmington, NH · On-site

$34K - $44K/yr

COMMUNITY ACTION PARTNERHIP OF STRAFFORD COUNTY PROGRAM ASSISTANT (I) POSITION DESCRIPTION GENERAL ... Head Start, Early Head Start, Childcare, and Home Visiting Programs are also subject to the ...

Waypoint Maine

Residential Program Assistant

Sanford, ME · On-site

$17.50/hr

The Residential Program Assistant must act as a role model and mentor to co-workers by maintaining a positive, team-oriented attitude, and keeping an open line of communication with the Residential ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Dover, NH as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 14% Part Time, 7% Temporary, and 2% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution.

Program Assistant

Community Action Partne

Dover, NH • On-site

$38K - $48K/yr

Other

Re-posted 18 days ago

Job description

GENERAL DESCRIPTION
The Program Assistant is responsible for providing administrative support within daily operations of the Housing Services Team. This position is also responsible for greeting and providing client support within the Housing Opportunity Center along with data entry support for the Coordinated Entry Program.
EDUCATION and/or EXPERIENCE
  • Minimum High School diploma or GED. Minimum of two years of related clerical/administrative experience, with strong emphasis on customer service.
  • Basic computer literacy including: Excel, Word, and Outlook.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • First point of contact for clients utilizing the Housing Opportunity Center.
  • Answer incoming calls professionally and promptly and direct them to the appropriate employee, and/or answer general questions about Homeless Services, Housing Services, and agency programs.
  • Assist with data entry in EmpowOR and HMIS or other data entry system as required by the grant as needed.
  • Process incoming client mail and ensure mail is kept in a secure location.
  • Assist the Housing and Homeless services teams to provide resources to clients. Any other duty or project assigned by supervisor for the benefit of the program.
SUPERVISORY RESPONSIBILITIES
  • N/A
OTHER QUALIFICATIONS
  • Strong commitment to maintaining confidentiality.
  • Adequate typing skills.
  • Knowledge of multi-line phone system.
  • Excellent organization and time management skills with ability to manage multiple tasks simultaneously, prioritize and manage workload and deadlines.
  • Excellent problem-solving skills.
  • Knowledge of spreadsheets and some fiscal/financial education.
  • Ability to work independently as well as in a team environment.
  • Ability to work flexible hours and travel when necessary.
  • Knowledge of and sensitivity to unique challenges faced by families living in poverty.
  • Reliable source of transportation with 100/300 liability insurance coverage.
  • Physical strength/endurance/mobility to perform in a standard daily required work routine (i.e., walking, sitting, lifting, and driving to various sites as required).
COMMUNICATION SKILLS
  • Pleasant, articulate, and able to communicate effectively with staff, volunteers, and families on a regular basis.
  • Excellent communication skills and ability to follow verbal and written instructions.
  • Ability to read, write, and communicate instructions.
GENERAL EXPECTATIONS
  • Respects confidentiality of information about agency staff, personnel issues, and other program operations.
  • Strong commitment to maintaining confidentiality.
  • Plan, assign, coordinate, organize and prioritize work.
  • Models direct, positive, honest, and respectful behavior in every aspect of work with children, families, staff and community members.
  • Energetically engages people, issues and work.
  • Apply to the highest ethical standards to themselves and others on a daily basis.
  • Supports other in their efforts to be productive and effective and succeed in work and life.
  • Actively participates in teambuilding, which includes sharing ideas and mutual support of team members.
  • Consistently uses interpersonal skills that are appropriate for individual styles, personalities, cultures, the nature of the work, and the environment in which the work is being done.
  • Practice honest, respectful, and direct communication as well as active listening.
EMPLOYMENT SCREENING
Valid Driver's License and insured vehicle (100/300 minimum coverage) for use on the job or acceptable alternative, driving record check, criminal record check, randomized drug screening.
Head Start, Early Head Start, Childcare, and Home Visiting Programs are also subject to the following:
Head Start and Child Care Licensing requires a criminal record check and finger printing to be completed prior to employment. An initial physical examination record must be obtained upon hire, updated every three years and kept on file with Human Resources. If a TB screening indicates high risk, results of a TB test must be kept on file including any treatment received. An initial driving record check will be conducted. Driver's license information will also be submitted to the agency's automobile insurance carrier.
MISSION VISION & VALUES
Our Mission: To reduce barriers to help clients improve their economic stability and well-being through education, advocacy, and partnerships
Our Vision: To eliminate poverty
Our Values: Communication, Collaboration, Client-Focus, Accountability
ACKNOWLEDGEMENT:
  • I have read and understand the explanation and position description.
  • I have the ability to complete the functions and duties outlined in the position description.
  • The job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.
  • If I have any questions regarding the information I have read or the interpretation of any requirements, I will bring them to the attention of my supervisor.

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