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Programs Assistant Jobs in Aztec, NM (NOW HIRING)

County of San Juan (NM)

Recording Assistant

Aztec, NM

$18.62/hr

... program. Scan all recorded instruments, such as real property documents, marriage licenses ... system. Assist Elections Division to meet workload and voting period demands. Return original ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Aztec, NM are hiring for Programs Assistant jobs?

Cities near Aztec, NM with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Aztec, NM as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, and 6% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Project Coordinator

Capacity Builders, Inc.

Farmington, NM • On-site

Full-time

Re-posted 14 days ago

Job description

Company Description

For almost twenty years, Capacity Builders, Inc. has dedicated its resources, determination and passion to working with the Dine (a traditional term for the Navajo) and other Native American communities in the United States. Our mission is to:

*Build the capacity of the neediest tribal nonprofits and communities through training and support programs so they are better able to improve the lives of Native American youth and families.

*Improve the health, wellness and quality of life of the Dine by providing direct services that include teen pregnancy prevention, drug and alcohol prevention, academic and service learning programs.

*Encourage love, appreciation, and understanding for one's culture by incorporating cultural learning components in our programs.


Job Description

Primary Goal:

Assist Project Manager and Executive Director with successful coordination of grant funded program. 


DUTIES: 

Assist with and/or be responsible for coordination of all aspects of program.

Assist with hiring, training, supervising, and reporting of participants. 

Prepare schedules for completion of tasks and work. 

Assist with developing and providing accountability for program activities schedules and securing facilities and equipment required. 

Gathering of resources required for the completion of projects by utilizing available resources or obtaining new ones.  

Become familiar with program budget and allowable expenses, obtain appropriate approvals for expenses, maintain and turn in appropriate expense documentation, and track expenses in relation to budget. 

Trouble-shooting and reporting any problems and solutions to supervisor.

Complete necessary paperwork and obtain signatures as needed.

Work with other departments to insure accounting, personnel, insurance, inventory control, and other matters are taken care of appropriately. 

Act as liaison to partners and management. 

Make presentations to individuals or groups. 

Prepare progress reports at intervals required.

Attend staff management meetings.

Other duties as assigned.  

Qualifications

Program and staff management, negotiation, organizational, public relations, multi-tasking, communication, teamwork, Microsoft Office Skills (Word, Excel, Outlook). Prefer 2 years program management experience and Bachelors. 



Additional Information

All your information will be kept confidential according to EEO guidelines.

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