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Program Tracking Specialist Jobs (NOW HIRING)

University of Utah

Program Specialists

Campus, IL · On-site

$36K - $83K/yr

The Program Specialist is responsible for coordinating key program activities across the scholar ... Maintain tracking systems and ensure accurate documentation across all stages of the program ...

University of Utah

Program Specialists

Campus, IL

$36K - $83K/yr

The Program Specialist is responsible for coordinating key program activities across the scholar ... Maintain tracking systems and ensure accurate documentation across all stages of the program ...

University of Utah

Program Specialists

Salt Lake City, UT · On-site

$36K - $83K/yr

The Program Specialist is responsible for coordinating key program activities across the scholar ... Maintain tracking systems and ensure accurate documentation across all stages of the program ...

Aquent

Partner Marketing Program Specialist

Atlanta, GA · On-site +1

$55 - $60/hr

... Specialist for our leading tech client to manage their end-to-end partner marketing campaigns ... Program Tracking & Reporting: Create and maintain program tracking dashboards and reports. Monitor ...

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How much do program tracking specialist jobs pay per year?

As of Jun 5, 2026, the average yearly pay for program tracking specialist in the United States is $68,012.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $86,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Program Tracking Specialist, and why are they important?

To excel as a Program Tracking Specialist, you need strong analytical abilities, attention to detail, and experience in data management, often backed by a bachelor's degree in business, project management, or a related field. Familiarity with project management software (such as Microsoft Project or Smartsheet), data analysis tools, and reporting systems is typically required. Excellent organizational skills, communication, and problem-solving abilities help you effectively coordinate with teams and stakeholders. These competencies ensure accurate tracking, timely reporting, and the successful execution of program objectives.

What is the difference between Program Tracking Specialist vs Program Coordinator?

AspectProgram Tracking SpecialistProgram Coordinator
Primary FocusMonitoring and tracking program progress, data collection, reportingManaging program activities, coordinating schedules, supporting implementation
Required SkillsData analysis, reporting, attention to detailCommunication, organization, multitasking
Work EnvironmentOffice setting, data-driven tasksOffice or field, administrative support
Common CertificationsData management, project tracking certificationsProject management, administrative certifications

The Program Tracking Specialist primarily focuses on monitoring program progress through data collection and reporting, ensuring programs stay on track. In contrast, the Program Coordinator manages day-to-day activities, coordinates resources, and supports program implementation. While both roles require organizational skills, the Tracking Specialist emphasizes data analysis, whereas the Coordinator handles broader administrative tasks.

What are Program Tracking Specialists?

Program Tracking Specialists are professionals responsible for monitoring, analyzing, and reporting on the progress of projects or programs within an organization. They ensure that all activities align with established timelines, budgets, and objectives. Their role often involves collecting data, preparing status reports, identifying potential risks, and coordinating with team members to keep projects on track. By maintaining detailed records and communication, Program Tracking Specialists help ensure successful project completion and support informed decision-making.

How does a Program Tracking Specialist typically collaborate with project managers and other team members to ensure project milestones are met?

A Program Tracking Specialist plays a crucial role in facilitating communication between project managers, team members, and stakeholders. They are responsible for updating project tracking tools, monitoring progress against established timelines, and flagging potential risks or delays. Regular meetings and status updates are common, allowing the specialist to gather information, clarify requirements, and ensure everyone is aligned on project goals. This collaborative approach helps keep projects on schedule and ensures that any issues are addressed promptly.
What states have the most Program Tracking Specialist jobs? States with the most job openings for Program Tracking Specialist jobs include:
Program Specialists

Program Specialists

University of Utah

Salt Lake City, UT

$36K - $83K/yr

Full-time

Retirement

Posted 16 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 157 frontline employees who took The Breakroom Quiz

332nd of 532 rated colleges and universities

Job description

Details
Open Date 05/18/2026 Requisition Number PRN45101B Job Title Program Specialists Working Title Program Specialists Career Progression Track P00 Track Level P3 - Career FLSA Code Professional Patient Sensitive Job Code? Yes Standard Hours per Week 40 hours Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday through Friday, 8am to 5pm with occasional evenings and weekends.
VP Area U of U Health - Academics Department 02508 - VPCAT Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $36,196 to $83,036 Close Date 08/14/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
Program Specialists
JOB SUMMARY

The Program Specialist III supports the Vice President's Clinical and Translational (VPCAT) Research Scholars Program within the University of Utah Health Office for Faculty. VPCAT is a competitive, two-year faculty development program that provides structured mentorship, curriculum, and grant support to early-career investigators pursuing clinical and translational research careers.
This role serves as a central coordinator for program operations, working closely with the program team, leadership, mentors, and faculty scholars. The Program Specialist is responsible for coordinating key program activities across the scholar lifecycle, including application processes, onboarding, curriculum delivery, and ongoing program support.
The position requires strong organizational judgment, the ability to manage multiple timelines, and confidence in prioritizing work during high-activity periods. The successful candidate will ensure program activities are delivered consistently, professionally, and on schedule, while maintaining clear communication across a diverse group of stakeholders.

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Design and implement one or more programs for the university that carry out the mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members, volunteers, and staff to improve future programs/services. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). May manage special events that publicize the university and its programs to the community.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
RESPONSIBILITIES:

Program Coordination & Scholar Lifecycle Support
  • Coordinate the annual VPCAT application process, including preparing materials, tracking applicants, and organizing review meetings
  • Prepare and distribute applicant notifications, progress reports, and program communications
  • Support onboarding of new scholars by scheduling and coordinating initial meetings and orientation activities
  • Maintain tracking systems and ensure accurate documentation across all stages of the program
Curriculum & Event Management
  • Coordinate twice-monthly curriculum sessions (virtual and in-person), including scheduling presenters and managing logistics
  • Host virtual sessions (Zoom), including recordings and technical support
  • Coordinate in-person sessions, including room scheduling, catering, and event setup
  • Track attendance, collect evaluations, and maintain session materials for program records

Communications & Content Development
  • Draft, edit, and distribute program communications in collaboration with program leadership
  • Develop and manage monthly VPCAT Victories communications highlighting scholar accomplishments
  • Assist with maintaining and updating website and program materials
Operations, Meetings & Administrative Support
  • Coordinate day-to-day program operations, including scheduling meetings and maintaining calendars for program leadership
  • Prepare meeting agendas, document discussions, and distribute meeting summaries
  • Support quarterly mentor and advisory board meetings
  • Manage program logistics, including purchasing supplies and coordinating event needs
Data Tracking & Reporting
  • Maintain program tracking systems (primarily Excel-based) to support reporting and program evaluation
  • Assist with data collection, organization, and reporting needs across program activities
  • Ensure accuracy and consistency in program records and documentation
Collaboration & Problem Solving
  • Work closely with the VPCAT Research Manager, Research Development Associate, and Program Director to support program goals
  • Serve as a point of contact for program-related questions and coordinate responses across stakeholders
  • Use sound judgment to resolve scheduling, logistical, and operational challenges
  • Support broader Office for Faculty activities and provide cross-coverage as needed
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
POSITION EXPECTATIONS
  • Manage multiple priorities and deadlines across overlapping program activities
  • Demonstrate strong attention to detail while maintaining efficiency
  • Communicate clearly and professionally with faculty, staff, and leadership
  • Exercise independent judgment in organizing work and responding to time-sensitive needs
  • Contribute to a collaborative and professional team environment

MINIMUM QUALIFICATIONS
Program Specialists, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Program Specialists, III
Design and implement one or more programs for the university that carry out the organization's mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members, volunteers, and staff to improve future programs/services. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). May manage special events that publicize the organization and its programs to the community. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
This is a Career-Level position in the General Professional track.
Job Code: PZ3713
Grade: P15
Expected Pay Range: $36,196 to $83,036

CATEGORY IIA POSITION
This position is considered Category IIA: Not required to be on campus and has the ability to telework remotely. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics Telecommuting Agreement.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:

Program Specialists, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences
PREFERENCES
  • Experience coordinating complex programs with competing priorities and dependencies
  • Strong written communication and editing skills
  • Experience supporting academic, research, or faculty development programs
  • Advanced proficiency in Zoom and Microsoft Office (Excel, Outlook, PowerPoint, SharePoint, Teams)
  • Experience working in remote, hybrid office settings
  • Ability to manage data tracking systems and maintain organized file structures
Type Benefited Staff Special Instructions Summary
Please submit your application, resume, cover letter and list of references.
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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