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Program Support Assistant Jobs in Sparks, NV (NOW HIRING)

Nation's Finest

Program Support Specialist

Reno, NV · On-site

$26.27 - $31.80/hr

Program Support Specialist Job Summary: This is a non-exempt position. The Program Support ... Distribute faxes to staff as received. * Assist the Site Director and other program staff in ...

Nations Finest

Program Support Specialist

Reno, NV

$26.27 - $31.80/hr

Program Support Specialist Job Summary: This is a non-exempt position. The Program Support ... Distribute faxes to staff as received. * Assist the Site Director and other program staff in ...

State of Nevada (NV)

PROGRAM OFFICER 1

Carson City, NV · On-site

$54K - $80K/yr

OR graduation from high school or equivalent education and two years of para-professional program support experience equivalent to an Administrative Assistant III in Nevada State service which ...

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All JobsProgram Support JobsProgram Support Assistant JobsProgram Support Assistant Jobs in Sparks, NV

Program Support Assistant information

See Sparks, NV salary details

$27.1K

$46.4K

$58.3K

How much do program support assistant jobs pay per year?

As of Aug 2, 2026, the average yearly pay for program support assistant in Sparks, NV is $46,355.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,900.00 and $50,100.00 per year, depending on experience, location, and employer.

What Is a Program Support Assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What are Program Support Assistants?

Program Support Assistants are administrative professionals who provide clerical and organizational support to departments or programs within an organization. Their duties often include scheduling, data entry, maintaining records, handling correspondence, and assisting with project coordination. They play a vital role in ensuring the smooth operation of daily activities by supporting managers and staff with various administrative tasks. Program Support Assistants may work in a variety of industries, including healthcare, education, and government.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

What are some common challenges faced by Program Support Assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What are the key skills and qualifications needed to thrive as a Program Support Assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.
More about Program Support Assistant jobs
What job categories do people searching Program Support Assistant jobs in Sparks, NV look for? The top searched job categories for Program Support Assistant jobs in Sparks, NV are:
What cities near Sparks, NV are hiring for Program Support Assistant jobs? Cities near Sparks, NV with the most Program Support Assistant job openings:
Program Support Assistant jobs near you

Program Support Specialist

Nation's Finest

Reno, NV • On-site

$26.27 - $31.80/hr

Full-time

Posted 11 days ago

Job description

Job Type
Full-time
Description
Job Description
Job Title: Program Support Specialist
Job Summary:
This is a non-exempt position. The Program Support Specialist assists the Program Support Manager and the Site Director along with other program staff to facilitate the smooth delivery of services to clients. This position also provides general oversight and management of the client databases developed by Nation's Finest and the Housing Management Information System (HMIS). The Program Support Specialist (PSS) reports to the Program Support Manager (PSM), and accepts direction and tasking from the Program managers, Site Director, and Director of Clinical Services.
Job Duties:
  1. Appropriately respond to phone, email or in-person inquiries and support requests from clients, visitors, and staff. Process mail on a daily basis, receiving and sorting mail and packages for clients and staff. Maintain mail for non-residential active clients upon direction of staff. Distribute faxes to staff as received.
  2. Assist the Site Director and other program staff in assessing and meeting the needs of clients, planning appropriate services, and developing new projects, policies or procedures. Assist Program Managers and Site Director to accomplish health, safety and compliance reviews, reports and forms.
  3. Ensure personnel actions are completed accurately and timely, including time reporting for payroll, arranging interviews, and post-interview actions.
  4. Ensure availability of training and maintenance of records for staff certifications and training required for grants and in accordance with established practice. Schedule training as required.
  5. Maintain impound account. Process requests for funding and write checks. Supervise and train staff in disbursement of checks. Maintain appropriate records. Conduct reconciliation of impound account as required (monthly).
  6. Ensure payments are arranged for service work and documentation is current and complete. Ensure Site Director and program staff is provided data for acquisition and maintenance of equipment.
  7. Monitor volunteer program. Review data on volunteer hours and assistance provided.
  8. Monitor orientation of clients requesting services, to include initial assessments and referrals to internal and external resources. Ensure data is entered into appropriate databases.
  9. Manage maintenance of file room, filing systems and records.
  10. Collect data as requested for required reports.
  11. Manage transportation expenditures (gas cards and bus passes). Monitor disbursement of gas cards and bus passes. Maintain records and accountability, and monitor transportation expenditures.
  12. Schedule and coordinate special meetings and events. Arrange for publicity, food, supplies, accommodations and other needed resources.
  13. Maintain the Nation's Finest inventory files of equipment on site, to include warranty data, repair history, location, assigned staff accountability and other grant requirements.
  14. Maintain resource rooms. Keep materials with job leads, housing and other resources updated. Ensure room remains clean, neat and organized. Remove outdated materials. Log clients onto and off of resource computers in support services building. Monitor computer usage. Maintain the electronic document system, keeping all versions up to date. Create new documents and edit/update old documents as directed. Conduct data entry into databases (CalOms, VVC, HMIS, SmartWare). Maintain and retrieve client files and documents.
  15. Obtain estimates for needed supplies and equipment as directed, and process Disbursement Expense Vouchers (DEV's) according to VVC policy. Order client and staff supplies, and maintain accurate records for processing. Maintain basic inventory of needed items. Order military service records. Maintain copies and spreadsheet to include the date ordered, requestor and date received.
  16. Other Duties as assigned.

Required Job Skills:
  • Ability to work with diverse people, including those with physical and mental health disabilities or with addiction and recovery issues, conveying a sense of welcome and helpfulness to them.
  • Ability to effectively supervise the office functions and cooperatively work with other staff in a team environment.
  • Excellent verbal and written communication skills. Written communications should be accurate in spelling, grammar, and punctuation.
  • Ability to work in an occasionally stressful environment, to handle multiple tasks simultaneously, and to meet established deadlines.
  • Ability to prioritize work tasks and efficiently allocate and manage time.
  • Advanced computer skills, to include of MS Word, Excel, Outlook, PowerPoint and database management.
  • Must have knowledge of the local drug and alcohol treatment system, including provider and licensing requirements.

Qualifications
A minimum of two years' experience working at an advanced level of office responsibility with a high degree of job independence; strong customer service and management skills.
Veteran status desirable but not required.
Candidate must possess reliable transportation.
Offering:
$26.27 - $31.80 per hour, DOE and location. Comprehensive benefits offered.
Salary Description
$26.27 - $31.80

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