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Program Specialist Assistant Jobs in Illinois (NOW HIRING)

Neiu

Program Specialist

Chicago, IL · On-site

$50K - $60K/yr

The Program Specialist reports to the Associate Dean of Business and Technology. The Program ... Advise and assist students with: interpretation of test scores; course prerequisites; course ...

Neiu

Program Specialist

Chicago, IL

$52K/yr

The Program Specialist reports to the Director of the Advising Center. The Program Specialist ... Advise and assist students with: interpretation of test scores; course pre-requisites; course ...

Night Ministry

Program Specialist

Chicago, IL · On-site

Direct and assist residents with basic life skills development for themselves and their children ... Program Specialist must fully align with TNM's strategy and mission, showcasing leadership ...

Night Ministry

Program Specialist

Chicago, IL · On-site

Direct and assist residents with basic life skills development for themselves and their children ... Program Specialist must fully align with TNM's strategy and mission, showcasing leadership ...

The Night Ministry

Program Specialist

Chicago, IL · On-site

$18 - $20/hr

Direct and assist residents with basic life skills development for themselves and their children ... Program Specialist must fully align with TNM's strategy and mission, showcasing leadership ...

Commonpoint Queens

Specialist Assistant

Henry, IL · On-site

$2.2K - $2.8K/wk

Specialist Assistant | LOCATION : Henry Kaufmann Campgrounds Classification: 12C - Support ... With more than 90 program sites and flagship locations in Little Neck, Bayside, Forest Hills, East ...

Harper College

InZone - Program Specialist

Palatine, IL · On-site

$22/hr

The InZone Program Specialist is a seasonal leadership role within the InZone summer program. The ... of program data Assist with social media updates Communicate with Instructors and/or InZone ...

Harper College

InZone - Program Specialist

Palatine, IL · On-site

$22/hr

The InZone Program Specialist is a seasonal leadership role within the InZone summer program. The ... of program data Assist with social media updates Communicate with Instructors and/or InZone ...

Harper College

InZone - Program Specialist

Palatine, IL · On-site

$22/hr

... of program data • Assist with social media updates • Communicate with Instructors and/or InZone management staff of any problems that may arise • Be familiar with and contribute to the ...

Night Ministry

On-Call Program Specialist

Chicago, IL · On-site

$18 - $20/hr

Direct and assist residents with basic life skills development for themselves and their children ... Program Specialist must fully align with TNM's strategy and mission, showcasing leadership ...

The Night Ministry

Program Specialist

Chicago, IL · On-site

$18 - $20/hr

Direct and assist residents with basic life skills development for themselves and their children ... Program Specialist must fully align with TNM's strategy and mission, showcasing leadership ...

Night Ministry

On-Call Program Specialist

Chicago, IL · On-site

$18 - $20/hr

Direct and assist residents with basic life skills development for themselves and their children ... Program Specialist must fully align with TNM's strategy and mission, showcasing leadership ...

The Night Ministry

Program Specialist

Chicago, IL · On-site

$18 - $20/hr

Direct and assist residents with basic life skills development for themselves and their children ... Program Specialist must fully align with TNM's strategy and mission, showcasing leadership ...

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All JobsProgram Specialist JobsProgram Specialist Assistant JobsProgram Specialist Assistant Jobs in Illinois

Program Specialist Assistant information

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Illinois?

The most popular types of Program Specialist jobs in Illinois are:

What cities in Illinois are hiring for Program Specialist Assistant jobs?

Cities in Illinois with the most Program Specialist Assistant job openings:

Program Specialist Assistant jobs near you

Program Specialist

Northeastern Illinois University

Chicago, IL • On-site

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Job description

Northeastern offers a rewarding working environment for our students and employees. Our faculty and staff are smart, dedicated people who work to create an excellent urban university experience for bright and motivated students.
Job Summary:
The Program Specialist reports to the Associate Dean of Business and Technology. The Program Specialist assists students in learning about educational options, degree requirements, and University policies and procedures, as well as providing students with guidance in clarifying educational objectives and developing an academic plan appropriate to their educational/career goals in the College of Business and Technology. The Program Specialist also advocates on behalf of students and introduces students to the many support services and resources available within the university community. The Program Specialist also develops and coordinates student recruitment activities.
Job Description:
  • Provide academic advisement and educational planning to newly admitted and continuing students who declared a major or pre-major or minor in the College of Business and Technology.
  • Assist students on either a walk-in basis or through scheduled appointments. Respond to and assist students via electronic and phone contacts in a timely manner.
  • Advise and assist students with: interpretation of test scores; course prerequisites; course selection and sequencing; registration; academic planning; general education requirements; major requirement; graduation requirements; and interpretation of university policies and procedures.
  • Encourage and guide students to define and develop realistic educational goals; assist them in gaining decision-making skills and planning programs which are consistent with their interests and abilities.
  • Maintain comprehensive, accurate records of all student contacts in electronic format.
  • Maintain a caseload of assigned students: monitor student progress; recommend solutions to academic difficulties; provide probation counseling; and assist with petitions for financial aid and academic reinstatement.
  • Intentionally initiate phone and e-mail contact with advisees prior to fall, spring and summer registration and at other times as appropriate, ie., to discuss items raised in NEIUStar, probation/dismissed, declaration of major and other retention and time-to-degree issues and/or initiatives.
  • Advocate on behalf of students when appropriate. Provide and accept referral services within the university community and conduct appropriate follow-up.
  • Participate in Transfer Orientation; conduct individual advising sessions with new students.
  • Emphasize the importance of engaging in career exploration activities; provide information and referrals to various campus resources such as the Office of Career Development.
  • Foster intentional contact with other departmental and college advisors to ensure the consistency and accuracy of information transferred to students, as well as facilitate transition of students into the major.
  • Participate in the planning, implementation, and evaluation of Advising Center services, goals, and objectives.
  • Participate in program-related meetings, including staff and committee meetings, as well as professional development workshops, conferences, and activities as time and resources allow.
  • Develop and coordinate student recruitment, activities, including attending college day and night programs, college fairs and high schools; disseminates information at campus open houses or other settings.
  • Create, update, and maintain information on the CBT student advising services website and student portal, etc. that describe, highlight, and explain resources and services.

Minimal Qualifications:
  • Candidates must possess a bachelor's degree in Business, Computer Science, Counseling, Psychology, Higher Education, or a related field. Master's degree is preferred.
  • Two years or more of student service is required, preferably academic advising experience.
  • Successful candidates will demonstrate the ability to plan, implement, and deliver academic advising services and activities directed toward facilitating the personal growth, achievement, and retention of students.
  • Candidates must also demonstrate exceptional written, oral, and interpersonal communication skills, as well as the ability to work independently and collaboratively with a highly diverse constituency.
  • This is an on campus position and is not eligible for remote work.

This position requires a background check.
Salary Range
$50,000 - $60,000
Benefits
University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). Please visit our Employee Benefits page to learn more about our comprehensive benefits package including health, dental, and vision benefits, sick and vacation days, and participation in the State Universities Retirement System.
Northeastern Illinois University is an Equal Opportunity/Affirmative Action employer and invites applications from Women, Minorities, Veterans and Persons with Disabilities, as well as other qualified individuals. Northeastern Illinois University's positions are contingent upon the University's receipt of its State of Illinois appropriation.

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