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Program Services Assistant Jobs in Tennessee (NOW HIRING)

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Program Services Assistant information

What is a program services assistant?

Program Services Assistants are administrative professionals who support the delivery and coordination of programs within organizations such as schools, government agencies, or nonprofits. Their responsibilities typically include managing program documentation, scheduling events, assisting with communications, and providing customer service to clients or participants. They play a key role in ensuring that program operations run smoothly and efficiently by handling logistical and clerical tasks. Program Services Assistants often work closely with program managers and other staff to support the achievement of program goals.

How does a program services assistant typically collaborate with program managers and other team members?

Program Services Assistants play a crucial support role by coordinating closely with program managers and various staff members to ensure smooth program operations. They often handle scheduling, document preparation, and communication between departments or with clients. Regular team meetings and shared project management tools are common, allowing assistants to stay updated on program developments and quickly address any administrative needs. This collaborative environment not only improves efficiency but also provides valuable exposure to the broader scope of program management.

What are the key skills and qualifications needed to thrive as a program services assistant, and why are they important?

To thrive as a Program Services Assistant, you need strong organizational skills, attention to detail, and experience with administrative or program support, often backed by an associate degree or relevant experience. Familiarity with office productivity software (such as Microsoft Office Suite), data entry systems, and sometimes client management databases is typically required. Excellent communication, teamwork, and problem-solving abilities help you manage tasks, interact with clients, and support program goals effectively. These skills ensure smooth program operations, efficient support to staff and participants, and the successful delivery of services.

What are the most commonly searched types of Program Services jobs in Tennessee?

The most popular types of Program Services jobs in Tennessee are:

What cities in Tennessee are hiring for Program Services Assistant jobs?

Cities in Tennessee with the most Program Services Assistant job openings:

Program Services Assistant jobs near you
Infographic showing various Program Services Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Administrative Services Assistant (ASA 3)

Nashville, TN • On-site

InstantServe LLC
Recruiting and Staffing Services • 11 - 50 employees
Learn more about InstantServe LLCexternal

$25/hr

Other

Re-posted 10 days ago

Job description

Requisition ID: 65382
Position Title: Administrative Services Assistant (ASA 3)
Department: Tennessee Department of Health - Division of Family Health & Wellness (WIC / SNP Section)
Location: Hybrid - Nashville, TN
Duration: 03/15/2026 - 06/30/2026 (Renewable through 09/30/2026, funding dependent)
Submission Deadline: 03/03/2026
Pay rate: $25 w2/ hr
Position Overview
The Tennessee Department of Health is seeking a contract Administrative Services Assistant (ASA 3) to support the Supplemental Nutrition Program (SNP) within the WIC Section. This role provides direct administrative and programmatic support to the Section Chief, Program Directors, State WIC Vendor Manager, and other program staff. Responsibilities include vendor management support, compliance coordination, reporting, system administration, and training support.
Key Responsibilities
  • Assist the State WIC Vendor Manager with reviewing and approving vendor applications submitted by regional staff
  • Interpret federal regulations and state rules to ensure procedural compliance
  • Utilize the WICConnect (EBT processor online banking system) to:
    • Investigate transaction issues
    • Reset passwords and create user accounts
    • Generate system reports
  • Generate data reports from various systems as requested
  • Create Compliance and Education accounts and issue benefits within the TNWIC MIS
  • Assign and track high-risk vendors for compliance investigations; review reports and notify appropriate staff
  • Monitor social media platforms for potential WIC-related fraud (e.g., infant formula resale)
  • Draft scripts and assist with recording training videos for Vendor Management staff
  • Support federally required annual vendor data submissions via USDA Food Delivery Portal (FDP)
  • Review quarterly pricing reports submitted by regional staff
  • Maintain and revise REDCap forms used for Vendor Management data tracking
  • Participate in Vendor Management meetings and initiatives
Required Qualifications
  • Associate's degree AND one (1) year of increasingly responsible full-time administrative experience
    (Relevant professional or paraprofessional experience may substitute for education)
Desired Skills
  • Strong written and verbal communication skills
  • Detail-oriented and highly organized
  • Ability to work independently with minimal supervision
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
  • Ability to collaborate effectively with cross-functional teams
Work Environment
  • Hybrid position with quarterly required in-person attendance in Nashville, TN
  • First day onsite required for laptop deployment and orientation
  • Travel to TN DOH Central Office is non-reimbursable
  • Schedule: Monday-Friday | 8:00 AM - 4:30 PM CST (37.5 hours/week)
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About InstantServe

Sourced by ZipRecruiter

InstantServe provides a one-stop solution to all Healthcare, IT/Non-IT Staffing needs. Established in 2016, InstantServe is a strong workforce of over 100+ go-getters with a demonstrated background in IT/Non-IT service. We are a nationally certified SBE from the Department of Administration (State of PA). As a proud Minority Woman Owned Small Business Enterprise (M/WBE), InstantServe boasts of a strong team of professionals who have extensive experience catering to several Federal, Public, Commercial, and Healthcare Clients which includes 26 States and 46 government agencies. InstantServe is a client-centric organization that offers cost-effective and reliable solutions. Client satisfaction is sacrosanct! Our team strives to provide the best staffing and IT solutions to take your business to the next level.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Wayne, PA, US

Year founded

2016

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