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Program Services Assistant Jobs in Tennessee (NOW HIRING)

STI

Administrative Services Assistant

Nashville, TN · On-site

Administrative Services Assistant Location: Nashville, TN Duration: 2+ Months The LTSS Operations ... Additionally, with the Public Health Emergency ending, redeterminations for Medicaid programs will ...

STI

Administrative Services Assistant

Nashville, TN · On-site

Administrative Services Assistant Location: Nashville, TN/Hybrid Duration: 8+ Months Under general ... Routinely handles complaints and requests from program providers around inventory management and ...

Pacs

Social Services Assistant

Gallatin, TN · On-site

General Purpose The primary purpose of your job position is to assist in planning, developing, organizing, implementing, evaluating, and directing our facility's social service programs in accordance ...

STI

Administrative Services Assistant

Nashville, TN · On-site

Administrative Services Assistant Location: Nashville, TN Duration: 2+ Months The LTSS Operations ... Additionally, with the Public Health Emergency ending, redeterminations for Medicaid programs will ...

STI

Administrative Services Assistant

Cookeville, TN · On-site

This position is responsible for professional public health program development and administrative ... assist with the implementation of initiatives related to the Community Health Assessment and ...

STI

Contract Administrative Services Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Contract Administrative Services Assistant Nashville, TN/Hybrid The position is hybrid. First day ... Training will be provided for this program. Applicant should be proficient in Microsoft Word, Excel ...

STI

Contract Administrative Services Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Contract Administrative Services Assistant Nashville, TN/Hybrid The position is hybrid. First day ... Training will be provided for this program. Applicant should be proficient in Microsoft Word, Excel ...

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Program Services Assistant information

What is a program services assistant?

Program Services Assistants are administrative professionals who support the delivery and coordination of programs within organizations such as schools, government agencies, or nonprofits. Their responsibilities typically include managing program documentation, scheduling events, assisting with communications, and providing customer service to clients or participants. They play a key role in ensuring that program operations run smoothly and efficiently by handling logistical and clerical tasks. Program Services Assistants often work closely with program managers and other staff to support the achievement of program goals.

How does a program services assistant typically collaborate with program managers and other team members?

Program Services Assistants play a crucial support role by coordinating closely with program managers and various staff members to ensure smooth program operations. They often handle scheduling, document preparation, and communication between departments or with clients. Regular team meetings and shared project management tools are common, allowing assistants to stay updated on program developments and quickly address any administrative needs. This collaborative environment not only improves efficiency but also provides valuable exposure to the broader scope of program management.

What are the key skills and qualifications needed to thrive as a program services assistant, and why are they important?

To thrive as a Program Services Assistant, you need strong organizational skills, attention to detail, and experience with administrative or program support, often backed by an associate degree or relevant experience. Familiarity with office productivity software (such as Microsoft Office Suite), data entry systems, and sometimes client management databases is typically required. Excellent communication, teamwork, and problem-solving abilities help you manage tasks, interact with clients, and support program goals effectively. These skills ensure smooth program operations, efficient support to staff and participants, and the successful delivery of services.

What are the most commonly searched types of Program Services jobs in Tennessee?

The most popular types of Program Services jobs in Tennessee are:

What cities in Tennessee are hiring for Program Services Assistant jobs?

Cities in Tennessee with the most Program Services Assistant job openings:

Program Services Assistant jobs near you
Infographic showing various Program Services Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Administrative Services Assistant

Nashville, TN • On-site

V Group
See more jobs at V Groupexternal

Other

Posted 6 days ago

Job description

Administrative Assistant 4

Under general supervision, the Administrative Assistant 4 position provides administrative and fiscal support for the Perinatal and Infant Section within the Division of Family Health and Wellness, including the Fetal and Infant Mortality Reduction Program, Child Fatality Review Program, Perinatal Regionalization, Perinatal Telehealth, and Rural Fetal and Infant Health Initiative (RFIHI). This position supports section operations, meetings, grant activities, purchasing, shipping, and travel coordination, and program coordination with staff, contractors, and community partners.

Key Responsibilities:

  • Provide administrative support for the Perinatal and Infant Section.
  • Coordinate meetings, trainings, travel, and schedules for staff and partners.
  • Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.
  • Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.
  • Maintain fiscal and administrative documentation in compliance with state and federal requirements.
  • Coordinate invoice and payment processing with fiscal and contract staff.
  • Prepare reports, correspondence, presentations, and meeting materials.
  • Maintain organized electronic and hard-copy program files and records.
  • Support stakeholder communication and community partnership activities.
  • Handle confidential information in accordance with TDH policies.
  • Support additional section projects and activities as assigned.

Minimum Requirements:

Graduation from an accredited college or university with an associate's or bachelor’s degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.

In-Office Requirements:

Background Verification

Minimum Verification Requirements - Please complete the following verification with Accurate/InfoCubic upon candidate's selection.

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Please review the comments section of this requisition for any additional background check requirements.

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