Program Project Coordinator Jobs in Portland, ME

Employment Type: Full-Time

FSLA: Salary/Exempt

Division: Project Management

Department: Project Management

Reports to: Senior Project Manager / Project Executive / Director, Project Executive

Supervisory Duties: Yes

Salary Range: $76,000 - $88,000

The Project Engineer (PE) will be primarily responsible for obtaining, distributing and reporting on critical project information to the project stakeholders. In this role, the PE will coordinate with subcontractors, vendors and consultants. The PE is the on-site expert on the status of submittals, Request for Information (RFIs), materials, safety documentation, drawing updates, and all other relevant project documents. PEs participate in the Consigli Project Engineer Academy, a year-long program designed to give our PEs a leg up in the industry through expert training and continuous development. Through this program, new PEs will gain pertinent industry knowledge and skills while also building their network within Consigli through interactive group activities. 

• Document Control – Ensure timely and accurate management of all project documentation:
• Distribute all design changes/updates to the entire project team and all subcontractors.   
• RFIs: Prepare and submit requests for information to the design team and distribute all responses to the appropriate parties.
• Submittals: Create and manage the submittal log for the project. Obtain required submittals from subcontractors, review for compliance with the specifications and submit to the design team for review via Procore system software.  
• Safety Documentation: Upload subcontractor safety documentation to Procore. Notify subcontractors of missing paperwork and follow up until it is provided. Conduct safety walk-throughs with Superintendent and Safety Manager.
• Enrollment, and compliance tracking of subcontractor insurance certificates.
• Field Reporting: Ensure field activities are tracked and reported to related parties.
• Punch List: Upload and distribute the punch list through Procore to subcontractors. Assist with coordinating work completion as required and maintain an accurate log of items to be completed.
• Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive resolution.
• Safety: perform regular safety walks with field and safety staff and record observations.
• Photos: track project progress with photos of the job site on a regular basis. Photos shall be tagged and uploaded to Procore.
• Material Delivery: Thorough knowledge of anticipated delivery dates for materials and equipment to the site.
• Create, update and maintain an accurate material delivery log for all materials and equipment on the project.
• Obtain current information from subcontractors on a consistent basis regarding the status of their materials and when they are expected onsite.
• Ensure timely communication of potential delays to the entire project team.
• Understand and communicate long lead item impacts to the design team during the submittal review process and request expediting of submittal review where required.
• Material verification on-site: confirm the delivered material corresponds to the submitted material to avoid potential field issues.
• Project Meetings:
• Generate and update agendas for the various project meetings with input from the project team.
• Track project meeting commitments and action items and distribute minutes to project stakeholders in a timely manner.
• Reporting: report on, at a minimum, submittals, RFI’s and critical project issues.
• Coordinate and support pre-job and subcontractor safety and quality meetings.
• Collaboration and Coordination:
• Interface with client and design team throughout the entire project.
• Develop relationships with all stakeholders on the project.
• Collaborate with the other team members in establishing and implementing project goals.
• Management and inventory of job site office consumables.
• Communicate with subcontractors on a daily basis.

• Strong ability to work within a team environment. 
• Persistence and strong initiative.
• Excellent organizational skills  
• Time management/prioritization. 
• Strong communication skills (written and oral).
• Flexibility and willingness to learn. 
• Critical thinking and desire to solve problems.

• A bachelor's degree in engineering, Construction Management or Architecture preferred.
• Prior internship experience is a plus.
• Basic understanding of construction including schedule logic, budgets and project documentation.
• Microsoft Office proficiency is required.  
• OSHA 10 Hour and OSHA 30 preferred.  
• Additional experience may include cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred).