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Program Office Assistant Jobs in Winchester, ON (NOW HIRING)

Mohawk College

Program Support Officer

Hamilton, ON · On-site

General Office Duties * Orders and ensure stock of office supplies for support and faculty as well ... Familiarity with Mohawk College programs is desirable; including, MyMohawk mail and groups, Fast ...

New

Raymond James Ltd.

Branch Assistant

Ottawa, ON · On-site

CA$50K - CA$55K/yr

Raymond James Ltd. is seeking a Branch Assistant to work in our Ottawa IAS office. The primary role ... Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid ...

Norton Rose Fulbright

Legal Assistant

Ottawa, ON · Hybrid

CA$48K - CA$59K/yr

4 days a week in office - Ottawa Office Norton Rose Fulbright Canada LLP is currently seeking a ... Diploma from a Legal Assistant, Law Clerk or Paralegal program would be considered an asset. * Must ...

Q-Block Computing

Executive Assistant

Ottawa, ON · On-site

CA$55K - CA$75K/yr

Perform general office management duties to ensure smooth daily operations at the Ottawa office ... Must be eligible to comply with requirements of the Controlled Goods Program, if required for ...

Q-Block Computing

Executive Assistant

Ottawa, ON

$55K - $75K/yr

Perform general office management duties to ensure smooth daily operations at the Ottawa office ... Must be eligible to comply with requirements of the Controlled Goods Program, if required for ...

exp

Administrative Assistant

Hamilton, ON

CA$48K - CA$58K/yr

Co-ordinate ordering office supplies and the facility upkeep and cleaning scheduling. What your ... EXP subscribes to the Workplace Equity Program. Applications from women, members of visible ...

New

Back in Motion

Administrative Assistant

Ottawa, ON

CA$18.75/hr

ADMINSTRATIVE ASSISTANT Location: Ottawa Position: Administrative Assistant Status: Full-time ... program. We invite candidates with similar experience, intermediate skills in MS Office, Zoom ...

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Program Office Assistant information

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

How much is a program office assistant's salary?

The salary for a program office assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Benefits often include administrative support, scheduling, and familiarity with office software tools.

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.
Program Office Assistant jobs near you

Medical Office Assistant - Permanent Full-Time

Sandy Hill Community Health Centre

Ottawa, ON • On-site

Full-time

Medical, Retirement, PTO

Posted 12 days ago

Job description

Internal/External Employment Opportunity

Position: Medical Office Assistant

Component/Team: Integrated Health Services

Status: Permanent, 1.0 FTE Full-Time (35 hours per week)

Salary Scale: $42,588 - $49,613 annualized salary plus benefits

Work Location: On-Site at 221 Nelson Street

Vacancy Status: This posting is for an existing vacancy

Start Date: Immediately

APPLICATION DEADLINE: August 10, 2026 at 4:00 p.m.     

Position Description:                                                                                           

The Medical Office Assistant is an integral member of the Integrated Health Services Program providing a broad range of administrative services and support to all reception areas. The Medical Office Assistant shall provide the following services: reception services, telephone appointment services, personal appointment services, and medical records services. The Medical Office Assistant is a resource for clients, providing general information about resources available at the Centre to facilitate client engagement and access to services. The incumbent will work across all reception areas, with flexibility to move between them to ensure smooth operations and optimal coverage.

Reporting Relationship:

This position is directly accountable to the Team Lead of the Integrated Health Services Medical Office Assistants for the carrying out of their duties, and through to the Director of Integrated Health Services and to the Chief Executive Officer.

Requirements

Skills, Education and Experience:

Requirements for this position include:

Education and Language

  • High school diploma or equivalent
  • Additional certification or diploma in medical office administration, business administration, or a related field an asset
  • Under the Centre's designation to provide French Language Services:
  • French (oral expression): Advanced +
  • French (oral comprehension): Advanced +
  • French (reading comprehension): Advanced
  • Fluency in English, both oral and written

Professional Experience

  • Minimum of two to five years of clerical experience, preferably in a healthcare setting
  • Experience working with diverse populations, including youth, street-involved individuals, people living with mental health or substance use issues, and individuals experiencing homelessness or vulnerability
  • Experience with Electronic Medical Records (EMR) systems

Key Competencies

  • Strong interpersonal, organizational and problem-solving skills
  • Effective communication skills
  • Ability to work under stress with multiple demands and unpredictable days
  • Ability to use a capacity-building approach in working with clients
  • Ability to be flexible, cooperative and work as part of a team
  • Ability to work autonomously
  • Ability to deal effectively with a diverse community of all ages and lived experience.
  • Ability to deal effectively with the public
  • Proficiency in the use of computers and various software applications including Practice Solutions Suite (PSS), Word, etc.
  • Demonstrated flexibility, good judgment, tact, initiative & creativity
  • Respects and values the diversity of communities and individuals
  • Sensitivity and alertness to signs of a client in crisis
  • Pays attention to detail
  • Pleasant telephone manner
  • Non-judgmental attitude

Benefits

Sandy Hill Community Health Centre Offers employees an excellent benefits package, which includes 4 weeks vacation (Pro-rated to status) in addition to a Pension Plan (Health Care of Ontario Pension Plan - HOOPP) and an excellent Group Insurance Plan.

Conditions of Employment: 

Hours of work will be developed in collaboration with the successful candidate to ensure a healthy work-life balance.  A schedule of work will be based on the Centre's hours of operation and program requirements and could include some evenings.

An offer of employment will be conditional upon the candidate completing a criminal reference check, verification of educational requirements for this position, and linguistic profile to the satisfaction of the Sandy Hill Community Health Centre.

Artificial Intelligence (AI) Disclaimer:

We value transparency in our hiring process. Please note that artificial intelligence (AI) is not used to screen or evaluate resumes. All applications will be reviewed by qualified human recruiters.

Accommodation:

SHCHC will provide accommodation for applicants with disabilities in its recruitment process.

If at any stage in the selection process, you require accommodation due to disability, please let us know the nature of the required accommodation.

Clients of the Centre are welcome to apply. Should a client become a successful candidate, they will no longer be able to continue receiving services at Sandy Hill Community Health Centre. Assistance will be made available to find an alternative provider.

Only applicants selected for an interview will be contacted. No phone calls please.

By applying to the posting I hereby acknowledge that the information I provide will be collected by workable.com under the terms of their privacy policy http://workable.com/privacy Candidates, when hired by SHCHC as employees will provide data in under a separate process and be subject to SHCHC's Privacy and Confidentiality policies and procedures.

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