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Program Office Assistant Jobs in Tennessee (NOW HIRING)

Dental Office

Front Office Assistant

Memphis, TN

$13.75 - $18/hr

Dove Family Dentistry is seeking a customer-centric Front Office Assistant to join our team. As the ... Referral Bonus Program * Free CE courses provided by our affiliated vendors Qualifications * Prior ...

Journey Community Schools

Office Assistant

Memphis, TN · On-site

$15 - $19.75/hr

As an Office Assistant, you will be responsible for assisting the Office Manager/Business Manager ... assistance program. Journey Community Schools is an equal opportunity employer and does not ...

Havertys

Office Assistant

Memphis, TN · On-site

$16/hr

Office Assistant We're looking for a bright, energetic Office Assistant to join our Havertys Team ... Bonus program for team member referrals * Educational financial assistance * Complimentary health ...

Haverty's Furniture Company, Inc.

$16/hr

We're looking for a bright, energetic Office Assistant to join our Havertys Team. Advance your ... Bonus program for team member referrals * Educational financial assistance * Complimentary health ...

AdvanceCare Health Services

Office Assistant

Cleveland, TN · On-site

$13.75 - $18/hr

... Assistant to provide essential support to our various departmental team leaders in a dynamic and ... Navigate software programs like Google Suite and Microsoft Office proficiently. * Provides ...

AdvanceCare Health Services

Office Assistant

Cleveland, TN · Hybrid

$13.75 - $18/hr

... Assistant to provide essential support to our various departmental team leadersin a dynamic and ... Navigate software programs like Google Suite and Microsoft Office proficiently. * Provides ...

Havertys

Office Assistant

Murfreesboro, TN · On-site

$16/hr

We're looking for a bright, energetic Part-time Office Assistant to join our Havertys Team. Advance ... Flexibility to draw pay between pay cycles with our Daily Pay Program * Ability to advance within ...

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Program Office Assistant information

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

College Work Study Program (Office Assistant- Admissions & Recruitment Office) (Fall 2025)

Memphis, TN

Tennessee Board of Regents
Colleges, Universities, and Professional Schools • 51 - 200 employees
Learn more about Tennessee Board of Regentsexternal

Full-time

Re-posted 12 days ago

Job description

College Work Study Program (Office Assistant- Admissions & Recruitment Office) (Fall 2025)

Apply now Job no: 504535
Work type: Student Worker
Location: Memphis
Categories: Student or Temporary Jobs

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: College Work Study Program (Office Assistant- Admissions & Recruitment Office)

Employee Classification: Other

Institution: Southwest Tennessee Community College

Department: Admissions & Recruitment

Campus Location: SWTCC - Multiple Campus Locations

Job Summary

The Southwest Tennessee Community College Admissions & Recruitment Office is looking for a well-motivated student to fill the Office Assistant role. The Admissions & Recruitment Assistant will gain hands-on experience and provide essential support to both the Admissions & Recruitment offices. The assistant will work closely with staff to provide a professional, welcoming environment for prospective students seeking guidance on beginning their higher education goals.

Job Duties

  • Daily Office and Administrative Support
  • Campus Tours and Prospective Student Engagement
  • Events and Recruitment Operations

Minimum Qualifications

  • Must be a registered student of Southwest Tennessee Community College.
  • Only students who are approved for Federal Work Study are qualified for this position.
    • If you have any questions regarding this requirement, please reach out to the Financial Aid Office.

Knowledge, Skills, and Abilities

  • Requires regular attendance for the allotted hours per week.
  • Dependable, courteous, and possess good communication skills.

Physical Demands / Working Conditions

  • The Admissions & Recruitment Office hosts on and off campus events. There are some instances that work hours would be available outside of normal business hours.

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

  • Resume
  • Cover letter
  • Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. 

The following person has been designated to handle inquiries regarding nondiscrimination policies:  LeVetta Hudson, Vice President of People & Culture, myhr@southwest.tn.edu, 737 Union Ave, Memphis, TN 38103, 901-333-5000. See the full non-discrimination policy.

Advertised: 13 Jul 2026 Central Daylight Time
Applications close:

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