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Program Manager Executive Assistant Jobs in Wisconsin

ThedaCare

Executive Assistant

Neenah, WI · On-site

Executive Assistant The Executive Assistant provides administrative support to executives and ... management. * Coordinates and plans details related to events and travel. * Coordinates ...

stcam

Executive Assistant

Wauwatosa, WI · On-site

Manage and maintain the CEO, CFO and VP of Operations schedules * Prepare, review, and edit ... * Assist with special projects, conducting research, compiling data, tracking deadlines, and ...

Drake and Associates

Executive Assistant

Waukesha, WI · On-site

Executive Assistant Drake & Associates is a growing financial planning firm dedicated to helping ... Strategic Calendar Management -- anticipate priorities, manage shifting demands, and ensure the CEO ...

Jobtailor

WI · On-site

$100 - $125/hr

Manage and coordinate complex executive schedules, meetings, travel, and conferences * Prioritize ... Maintain comprehensive and accurate records, including expense reports * Assist with approved ad ...

New

SupportFinity™

Executive Assistant

Milwaukee, WI · On-site

$60 - $80/hr

The Executive Assistant plays a pivotal role in providing results‑driven support to executives by ... Document Management: Maintain and organize important documents, files, and records. * Board Support ...

New

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.
Program Manager Executive Assistant jobs near you
Infographic showing various Program Manager Executive Assistant job openings in Wisconsin as of June 2026, with employment types broken down into 53% Full Time, 44% Part Time, 2% Contract, and 1% Nights. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Executive Assistant

Baraboo, WI • On-site

Wegner CPAs
Accounting Services • 51 - 200 employees
Learn more about Wegner CPAsexternal

Full-time

Posted 12 days ago

Job description

Position Mission: The Executive Assistant is responsible for making clientele feel welcomed and comfortable. Greeting clients cheerfully and with enthusiasm, making them "feel good" about Wegner from the moment they enter or phone the firm. The Executive Assistant is also responsible for supporting Firm Partners with a variety of executive administrative duties.

How will you achieve this mission?

  • Communicate and handle incoming and outgoing electronic communications on behalf of the Partner.
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
  • Maintain sponsorship spreadsheet.
  • Assist Partner with preparation of presentation materials.
  • Create, review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
  • Arrange travel schedule and reservations for Partner as needed.
  • Calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings.
  • Actively practice 5-Star customer service to internal and external customers. Immediately greet all internal and external clients in a warm, friendly and professional manner as they enter the lobby. Offer beverages and our coat closet to guests. Maintain positive client relationships.
  • Answer phones, ideally in three rings or less, with attentiveness and a smile in your voice.
  • Retrieve and route all voicemail accumulated after hours.
  • Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen, etc.) when not assisting clients.
  • Complete tax return assembly process daily based on need (significant increased levels during tax season). Financial statement report assembly (significant increased levels during tax season).
  • Set up new clients in Practice Management, Axcess Tax and XCM.
  • Log-in clients and create scan cover sheet as workpapers are received.

What do you need to achieve this mission?

  • 4 year degree preferred
  • Three to five years of experience directly related to the duties and responsibilities specified, preferably in a professional services firm.
  • One to three years administrative support experience at the executive level.
  • Ability to multi-task and remain calm in high task situations.
  • Must be proficient with Microsoft office Suite.
  • Must present a professional image.
  • Demonstration of effective oral and written communication skills.
  • Proven record of excellent interpersonal skills.
  • Knowledge of multi-phone line operations.
  • Demonstrated outstanding time management skills.

Wegner provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Please be aware that as part of our hiring process, Wegner CPAs participates in E-Verify. Your employment eligibility will be confirmed through the E-Verify program upon hire.

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