ZipRecruiter

Log In

1

Program Manager Executive Assistant Jobs in Mississippi

Camgian

Executive Assistant

Starkville, MS · On-site

The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive ...

Innovate Mississippi

Executive Assistant

Starkville, MS · On-site

The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive ...

Camgian Corporation

Executive Assistant

Starkville, MS · On-site

The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive ...

Camgian Corporation

Executive Assistant

Starkville, MS · On-site

The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive ...

Camgian Corporation

Executive Assistant

Starkville, MS · On-site

The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive ...

Camgian Corporation

Executive Assistant

Starkville, MS · On-site

The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive ...

next page

Showing results 1-20

All JobsProgram JobsProgram Manager Executive Assistant JobsProgram Manager Executive Assistant Jobs in Mississippi

Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Mississippi are hiring for Program Manager Executive Assistant jobs?

Cities in Mississippi with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Executive Assistant

Starkville, MS • On-site

Camgian
11 - 50 employees
Learn more about Camgianexternal

Other

Re-posted 7 days ago

Job description

Executive Assistant

The Executive Assistant provides high-level administrative support primarily to the CEO, secondarily to the Camgian Senior Staff members, and tertiary to the corporate office. Reporting directly to the CFO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working in a fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This is an on-site position based out of our Corporate Headquarters in Starkville, MS.

Key Responsibilities:

  • Calendar and Schedule Management: Managing complex, high-volume calendars, prioritizing meetings, and resolving scheduling conflicts to maximize executive efficiency.
  • Travel and Logistics: Coordinating domestic and international travel for the CEO, and senior staff members where needed. Travel includes flights, accommodation, transportation, and posting itineraries on calendars.
  • Communication Management: Acting as the primary point of contact, screening emails and phone calls, and drafting correspondence on behalf of the CEO. Must have excellent communication and time management skills; proven ability to meet deadlines.
  • Document Preparation: Creating, editing, and formatting reports, memos, spreadsheets, and presentations for meetings.
  • Meeting Coordination: Organizing company quarterly meetings, senior staff meetings, and the company Launch each year, including taking minutes and following up on action items where required. Also assisting HR with coordinating scheduled training.
  • Confidentiality and Discretion: Handling sensitive company, financial, and personnel information with high discretion.
  • Administrative Support: Reconciling expenses, filing documents, ordering supplies, and preparing expense reports for the CEO. Sustain a daily calendar of meetings and events for senior staff check-in meetings. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information, and referring non-routine calls to the appropriate personnel. Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. Complete adhoc projects as assigned – such as personal events and/or family needs. Gatekeeping: Prioritizing incoming requests to protect the CEO's time.

Skills and Qualifications:

  • Bachelor's degree required
  • 5+ years of related experience required in working in an executive assistant role and/or supporting multiple executives.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Working knowledge of MS Forms, SharePoint, Teams, and OneDrive a plus
  • Ability to communicate effectively and professionally.

Preferred Attributes:

  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency.

Apply