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Program Intake Coordinator Jobs in Minnesota (NOW HIRING)

Ruff Start Rescue

Intake Support Specialist

Princeton, MN · On-site

$38K - $44K/yr

Oversee intake communication systems, ensuring timely responses and effective coordination across volunteers, staff, and partners. * Maintain accurate records, program documentation, and reporting to ...

Ruff Start Rescue

Intake Support Specialist

Princeton, MN · On-site

$16.75 - $22.50/hr

Oversee intake communication systems, ensuring timely responses and effective coordination across volunteers, staff, and partners. * Maintain accurate records, program documentation, and reporting to ...

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All JobsProgram Intake JobsProgram Intake Coordinator JobsProgram Intake Coordinator Jobs in Minnesota

Program Intake Coordinator information

What is the difference between Program Intake Coordinator vs Program Coordinator?

AspectProgram Intake CoordinatorProgram Coordinator
ResponsibilitiesManages client intake processes, collects documentation, schedules assessments, and ensures proper onboardingCoordinates program activities, supports implementation, and assists with participant engagement
Required CredentialsTypically requires a high school diploma or associate degree; experience in social services or healthcare preferredSimilar credentials; often requires a bachelor's degree in related fields
Work EnvironmentOffice-based, often in healthcare, social services, or community programsOffice or community-based settings, supporting program delivery

While both roles involve supporting program operations, the Program Intake Coordinator focuses on client onboarding and documentation, whereas the Program Coordinator manages overall program activities and participant engagement. Both roles require strong organizational skills and relevant experience in social services or community programs.

What is the role of a Program Intake Coordinator?

A Program Intake Coordinator is responsible for managing the initial enrollment process for clients or participants, which includes collecting necessary information, verifying eligibility, and coordinating with other team members to ensure smooth onboarding. They often use data management tools and require strong organizational and communication skills to handle multiple cases efficiently.
Program Intake Coordinator jobs near you

Clinical Intake Coordinator - PRN - Home Health

Alexandria, MN

Vivie
Nursing and Residential Care Facilities
Learn more about Vivieexternal

$27.50 - $30/hr

Per diem

Medical, Retirement, PTO

Posted 17 days ago

Key responsibilities

  • Manage the end-to-end referral process by receiving, evaluating, and ensuring timely and accurate data collection for client referrals.

  • Maintain regular contact with patients, families, and referral sources to support and monitor the referral and pre-admission process.

  • Collect, verify, and securely enter patient data into the EMR, ensuring documentation meets clinical, regulatory, and payer requirements.

Vivie rating

6.3

Company rating: 6.3 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

Schedule: PRN | 1-2 days of availability a week | 8 a.m. to 4:30 p.m.

Pay Range: $27.50 - $30.00/hour (non-exempt), based on experience, qualifications, and location.

Why You’ll Love Working at Vivie

  • Flexible scheduling, autonomy, and work-life support with modern technology that makes your day easier
  • Competitive pay with employer-matched retirement, pay-on-demand options, and generous PTO + paid holidays
  • Comprehensive health and wellbeing benefits
  • Paid documentation time, plus mileage, drive time or car program options
  • Career growth through scholarships, training, and professional development

As a Clinical Intake Coordinator, you’ll ensure every client receives prompt, accurate, and compassionate service. This role is responsible for building strong referral partnerships, capturing high-quality client data, and supporting our home and community-based services. Your attention to detail and commitment to service will support timely care delivery, making you a critical part of Vivie’s client experience and operational excellence.

As a Clinical Intake Coordinator, you will: 

  • Manage End-to-End Referral Process – Receive and evaluate referrals from physicians, hospitals, and other sources. Review medical records and clinical documentation to assess service eligibility, request missing information as needed, and ensure timely, accurate data collection to support seamless handoff to clinical admissions or care teams.
  • Nurture Referrals & Follow-Up – Maintain regular contact with patients, families, and referral sources to support and guide referrals through the pre-admission process. Monitor patient status (e.g., discharge plans, condition changes) to ensure alignment with admission criteria and readiness for care. Track pending referrals and coordinating with clinical teams to facilitate timely care initiation.
  • Ensure Accurate Documentation & EMR Management – Collect, verify, and securely enter patient data into the EMR in alignment with HIPAA and organizational standards. Confirm that all intake documentation meets clinical, regulatory, and payer requirements to support eligibility and readiness for services.
  • Foster Cross-Functional Collaboration – Partner with Sales and Outreach teams to share insights on referral trends, provider preferences, and emerging opportunities. Collaborate with operational teams to ensure smooth transitions into care and promote continuity across the patient journey.
  • Serve as a Trusted First Point of Contact – Field and triage calls from prospective clients, families, and professionals with empathy and expertise. Provide clear guidance on available services, eligibility criteria, and the referral process, while acting as a clinical resource and partner to referral sources.
  • Other Duties as Assigned – Contribute to continuous improvement by offering feedback on referral workflows and system efficiency. Participate in ongoing training and development to maintain clinical competence and stay current with regulatory standards. The responsibilities listed above represent the nature and scope of this role but are not all inclusive.

This job also requires: 

  • Licensed Practical Nurse (LPN) in Minnesota and North Dakota.
  • Strong organizational skills with the ability to manage multiple priorities independently.
  • Excellent attention to detail and data accuracy.
  • Strong communication and customer service skills.
  • Ability to pass state mandated background checks.
  • Physical capability to perform all essential job functions.
  • Ability to read, write, and speak English to ensure effective communication with team members, clients, and visitors.

Additional Details:

  • Employment Type: Hourly, Non-Exempt
  • Department: Administration
  • Travel Requirements: No
  • This role does not include supervisory responsibilities.

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