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Program Event Coordinator Jobs in Cambridge, MA (NOW HIRING)

Boston Medical Center

Event Coordinator

Boston, MA · On-site

$24.04 - $33.65/hr

Associate degree, with 2-3 years of experience coordinating events, programs, meetings, employee engagement activities, or related operations support. * Experience with budget tracking, purchasing ...

Michaels Stores

Event Coordinator

Westwood, MA

$15 - $17.70/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday ... Engage customers on benefits of Rewards program and Private Label Credit Cards and complete ...

New

TABLE 95 MANAGEMENT

Event Coordinator

Boston, MA · On-site

Events & Restaurant Management • Assist in Interviewing, Hiring, Training and Supervising all ... programs • Complete bar cards daily and distribute to entire staff and managers Ensure that ...

Fooda

Event Coordinator (Part-Time)

Boston, MA · On-site

$20 - $23/hr

At Fooda, we believe a workplace food program should be something employees love and look forward to every day. What You'll Be Doing * Support Fooda events in a variety of capacities, including ...

Fooda

Event Coordinator (Part-Time)

Boston, MA · On-site

At Fooda, we believe a workplace food program should be something employees love and look forward to every day. What You'll Be Doing * Support Fooda events in a variety of capacities, including ...

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Program Event Coordinator information

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How much do program event coordinator jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for program event coordinator in Cambridge, MA is $26.74, according to ZipRecruiter salary data. Most workers in this role earn between $21.01 and $30.19 per hour, depending on experience, location, and employer.

What does a program event coordinator do?

A Program Event Coordinator is responsible for planning, organizing, and executing events or programs for an organization. Their duties often include managing logistics, coordinating with vendors and staff, creating schedules, and ensuring that events run smoothly from start to finish. They may also handle budgets, marketing, and attendee communication. The goal of a Program Event Coordinator is to deliver successful events that meet the organization's objectives and provide a positive experience for participants.

What are the key skills and qualifications needed to thrive as a program event coordinator, and why are they important?

To thrive as a Program Event Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or project management, often supported by a relevant degree. Familiarity with event management software, budgeting tools, and registration platforms is typically required. Outstanding communication, problem-solving abilities, and adaptability help you manage logistics and collaborate with diverse stakeholders. These skills ensure seamless event execution, positive participant experiences, and the ability to handle unexpected challenges effectively.

How does a program event coordinator typically collaborate with other departments to ensure successful events?

Program Event Coordinators frequently work cross-functionally, collaborating with marketing, logistics, facilities, and finance teams to ensure every aspect of an event runs smoothly. They coordinate with marketing for event promotion, facilities for venue setup, and finance to track budgets and expenses. Regular meetings and clear communication are key to aligning on goals, resolving challenges, and delivering a seamless event experience. This collaborative environment not only fosters team cohesion but also provides opportunities to learn from different departments, which can be valuable for career advancement.

What job categories do people searching Program Event Coordinator jobs in Cambridge, MA look for?

The top searched job categories for Program Event Coordinator jobs in Cambridge, MA are:

What cities near Cambridge, MA are hiring for Program Event Coordinator jobs?

Cities near Cambridge, MA with the most Program Event Coordinator job openings:

Program Event Coordinator jobs near you

Event Coordinator

Boston Medical Center

Boston, MA • On-site

$24.04 - $33.65/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Boston Medical Center rating

7.0

Company rating: 7.0 out of 10

Based on 109 frontline employees who took The Breakroom Quiz

508th of 1,064 rated hospitals

Job description

POSITION SUMMARY:
The Event Coordinator supports the planning, logistics, and execution of organizational events and initiatives designed to foster a positive and inclusive workplace environment across Boston Medical Center Health System (BMCHS) entities. Operating under the general direction of the Director of Organizational Development and Inclusion, this role handles administrative, logistical, and operational management for employee engagement activities, heritage month celebrations, appreciation events, leadership forums, trainings, and weekly new hire orientation sessions. The role interacts with cross-functional internal departments and external vendors to ensure high-quality, seamlessly executed event operations.
Position: Event Coordinator
Department: ODE Workforce Dev Diversity
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
  • Event Coordination: Coordinates end-to-end event logistics, venue selection, catering services, audiovisual equipment setup, and printed materials for employee engagement activities, recognition days, and Leadership Forums across multiple BMCHS entities, including overseeing day-of setup, troubleshooting operational issues, conducting post-event wrap-up, and maintaining planning records for future reference
  • Administrative and Logistical Support: Serves as the primary administrative and logistical coordinator for weekly new hire orientation sessions by managing participant communications, check-in processes, room scheduling, badge and material distribution, and session scheduling with departmental presenters to support seamless onboarding operations
  • Communication and Marketing: Develops, designs, and distributes, with Director's final approval, promotional communications and marketing materials utilizing design software tools to build event awareness, while tracking attendee registration, managing invitations, and monitoring RSVPs
  • Stakeholder Relationship Management: Coordinates with internal stakeholders, including Human Resources, Marketing, Catering, and Facilities, to align event execution with organizational objectives, while partnering with external vendors, caterers, speakers, and community organizations to ensure smooth event delivery
  • Finance Tracking: Tracks allocated event budgets, purchase orders, invoices, and expense documentation to support fiscal administration and financial reporting for departmental programs
  • Employee Recognition and Engagement Support: Supports volunteer recruitment, scheduling, and staffing assignments for events while providing logistical consultation to departmental teams conducting independent employee recognition and engagement activities
  • Event Follow-up: Collects event attendance, participant feedback, and evaluation metrics to prepare analytical summary reports for continuous improvement, ensuring all activities maintain inclusive and equitable standards consistent with organizational values

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
JOB REQUIREMENTS
REQUIRED EDUCATION AND EXPERIENCE:
  • High School Diploma/GED with 4+ years of relevant event coordination or administrative support experience; or equivalent combination of education and experience.

PREFERRED EDUCATION AND EXPERIENCE:
  • Associate degree, with 2-3 years of experience coordinating events, programs, meetings, employee engagement activities, or related operations support.
  • Experience with budget tracking, purchasing processes, and vendor coordination

KNOWLEDGE, SKILLS & ABILITIES (KSAs):
  • Time management and organizational skills to prioritize and track multiple concurrently running projects
  • Interpersonal and customer service skills to interact professionally with diverse stakeholders
  • Written and verbal communication skills for participant communications and promotional messaging
  • Proficiency in Microsoft Office Suite, graphic design tools (e.g., Adobe Express, Canva), and event registration platforms
  • Knowledge of diversity, equity, inclusion, and belonging principles applicable to workplace event design
  • Ability to work independently and collaboratively within cross-functional teams

Compensation Range:
$24.04- $33.65
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

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About Boston Medical Center

Sourced by ZipRecruiter

Boston Medical Center (BMC) is more than a hospital. It's a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all-and is the largest safety-net hospital in New England. The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet - an integrated health care delivery systems that includes many community health centers. Join BMC today and help us achieve our Vision 2030 which is a long-term goal to make Boston the healthiest urban population in the world.

Industry

Hospitals

Company size

1,001 - 5,000 Employees

Headquarters location

Boston, MA, US

Year founded

1996

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