Program Development Associate Jobs in New York, NY

Reports To: Director of Development

Employee Status: Full-Time, Non-Exempt

Location: NYC (CAI has a hybrid work schedule of working 2 days in the office and 3 days remote.)

General Statement of Responsibilities

The Development Associate works under the supervision of the Director of Development to support the identification of funding opportunities (with governmental entities and philanthropies), development and submission of proposals, and tracking proposal development, submission, and outcomes in an organization-wide database. We’re seeking candidates with strong writing experience as well as experience with developing systems to organize information and with databases.

Major Tasks and Responsibilities (include, but are not limited to):

• Conduct prospect research and identification of funding opportunities aligned with CAI’s mission and program areas.
• Develop and/or facilitate collection of proposal documents including org charts, staffing plans, job descriptions, etc.
• Prepare summary reports, background pieces and concept notes
• Under the supervision of the Development Director, draft work plans, timelines, and logic models as needed for proposals
• Work with staff to update resumes, bios and bio-sketches
• Develop and edit descriptions of program areas, staff and partners for inclusion in grant proposals
• Actively participate in proposal development meetings, including concept and approach development
• Schedule in-person and virtual meetings of proposal teams; ensure teams have all relevant notes and application documents in advance of meetings
• Organize Development Department files and documents; including tracking progress and status of all potential and submitted proposals and bids; maintain related files such as a database of current and potential funders, submitted and pending applications, contracted programs, and past funding relationships.
• Maintain an electronic system for tracking project and financial reporting timelines and sending prompts and reminders to Project Directors.
• Support project teams in the electronic submission of progress reports and continuation applications
• Other duties as assigned.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Experience with proposal writing, proofreading and copy editing
• Experience with developing systems to organize information and with databases
• Experience with Microsoft Office, Zoom (or other virtual meeting software), and Quickbase (or other project management software)
• Strong organizational skills
• Ability to work independently as well as functioning as a supportive staff member
• Ability to manage and prioritize multiple tasks for a variety of contemporaneous projects
• Familiarity with and interest in public health issues and topics at the national and state levels, i.e. HIV/AIDS, substance use, reproductive health, mental health, community health, population-based and public health strategies.

Competencies

• Excellent written communication skills
• Detail oriented
• Good analytical/critical thinking and planning skills
• Good interpersonal skills and diplomacy

PHYSICAL DEMANDS:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Development Associate’s job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Development Associate’s job.

While performing the Development Associate’s responsibilities, the employee is required to talk and hear. This position requires the employee to be on-site at a CAI office. The employee is often required to sit and work at a desk for prolonged periods of time and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Must be able to lift up to 15 pounds at times. Vision abilities required by this job include close vision.

This job description is intended to convey information essential to understanding the scope of the Development Associate’s position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities, and activities may change at any time with or without notice.

The salary for this position is $70,000. CAI offers the following benefits:

• Medical, dental and vision insurance
• Employee Assistance Program (EAP)
• Flexible spending Account (FSA)
• Dependent Care Account (DCA)
• Transit Reimbursement Account
• Life Insurance – company sponsored up to $50,000
• Long term disability (LTD)
• Short term disability (STD)
• 401K retirement plan after three (3) months of employment
• Semi-monthly payroll, the 15th and last day of each month
• Flexible and Hybrid work schedules
• Ability to work fully remotely up to 3 weeks each calendar year

Vacation and Leave benefits:

• 11 Holidays per year
• 2 Floating holidays days year
• 12 Sick days per year
• 10 Vacation days per year increasing after 4 years of service
• 1 Cancer Screening Day per year
• Bereavement Leave
• Jury Duty Leave
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• CAI is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.