Program Coordinator I Jobs in Kyle, TX (NOW HIRING)

Business Services Coordinator I and II

Oversees, plans and coordinates administrative and management services work to include various operational areas related to
budget, accounting, legislative analysis, office support services to include equipment, facilities, purchasing and contract
administration. Work requires contact with governmental agencies and private entities. Employees at this level establish their
own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the
occurrence.
 

Essential Duties:

Business Services Coordinator I  

• Analyzes incoming correspondence, reports and other materials related to administrative areas; coordinates with
  appropriate personnel to initiate proper action.
• Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
• Assists in implementing programs and coordinates responses to legislative direction and initiatives for business process
  improvements.
• Assists in planning district budget needs utilizing program analysis.
• Assists in reviewing and/or preparing routine contracts for accuracy, completeness and submission.
• Coordinates administrative services for asset management, central files, facilities, grounds and open records request
  program.
• Coordinates purchasing, warehousing and other administrative support functions with support center staff and/or Division
  staff; monitors budget activities.
• Coordinates the compilation and preparation of operational and financial reports and analyses; tracks progress and
  adverse trends; makes recommendations.
• Implements and interprets administrative policies and procedures.
• Maintains liaison with all levels of administration and outside organizations to coordinate department business,
  accomplish directives and facilitate problem resolution.
• Performs other job responsibilities as assigned.

Business Services Coordinator II

• Coordinates and monitors contract administration, asset management and related programs.
• May assign and review the work of others
• Implements programs and coordinates responses to legislative inquiries and initiatives for business process
  improvements.
• Analyzes incoming correspondence, reports and other materials related to administrative areas; coordinates with
  appropriate personnel to initiate proper action.
• Coordinates purchasing, warehousing and other administrative support functions with support center staff and/or Division
  staff; monitors budget activities.
• Coordinates the compilation and preparation of operational and financial reports and analyses; tracks progress and
  adverse trends; makes recommendations.
• Coordinates, processes and executes contracts and payments.
• Implements and interprets administrative policies and procedures.
• Maintains liaison with all levels of administration and outside organizations to coordinate department business,
  accomplish directives and facilitate problem resolution.
• Plans, coordinates, develops and implements the organization budget and provides financial advice to the staff.
• Trains other employees.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business Administration related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 

Business Services Coordinator I

4 years management, business operations and administration and/or staff support functions. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Business Services Coordinator II

5 years management, business operations and administration and/or staff support functions. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Competencies:

Business Services Coordinator I  

• Office management practices and procedures
• Developing, implementing, monitoring budgets and financial reporting
• Applicable laws, rules, and regulations
• Quality management/continuous improvement methods, policies and procedures
• Inventory management systems
• Generally accepted accounting principles, procedures, and terminology
• Contract development and oversight
• Purchasing methods and procedures
• Legislative process
• Giving attention to detail and reviewing information to identify any errors and problems; ensuring consistency and
  clarity of information
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or
  data; drawing correct inferences from information and making recommendations that support business decisions
• Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks
• Public relations for maintaining effective working relationships with functional work groups, department personnel and
  the public
• Monitoring the status and progress of projects
• Leading, assigning, reviewing, and monitoring the work of others
• Analyzing, organizing, and communicating business and technical data
• Using computers, applicable programs, applications, and systems
• Collaborates and cooperates with others and builds effective working relationships with internal and external members to
  accomplish organizational goals

Business Services Coordinator II - All of the above plus

• Equipment management methods and procedures
• The Texas Public Information Act
• Facilitating groups using effective communication methods
   

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)