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Program Assistant Administration Jobs in New York

Westhab

Program Assistant - Queen's Boulevard

Jamaica, NY · On-site

$39K - $49K/yr

Program Assistant FLSA: Non-Exempt DIVISON: Services SUMMARY: The Program Assistant interacts ... Greets all residents and visitors reporting to administration and directs them appropriately.

Westhab

Program Assistant, Manhattan

Manhattan, NY · On-site

$38K - $42K/yr

JOB TITLE: Program Assistant DEPARTMENT: Emergency Housing Apartment Program (EHAP) FLSA: Non ... reporting to administration and directs them appropriately. • Maintains accurate records ...

JCCGCI

Program Assistant (Part-Time, Remote)

Brooklyn, NY · On-site +1

$23 - $24/hr

... remote Program Assistant to provide technical, administrative, and programmatic support to the ... administration and operations. Key Responsibilities * Manage the technical needs of weekly Zoom ...

LADACIN Network

TET Program Assistant

Ocean, NJ

$17.50/hr

TET Program Assistant - Early Intervention Part-Time Position | Monday-Friday, 9:00 AM-2:00 PM | 25 ... administration preferred • Working knowledge of Microsoft Office and excellent computer skills ...

New

HFLW Brand

COMPASS Program Assistant, Bronx, NY

Manhattan, NY · On-site

$41K - $52K/yr

Compass Program Assistant The Program Assistant supports the Program Director in the day-to-day ... This position assists with program administration, enrollment, attendance monitoring, activity ...

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Program Assistant Administration information

What is the difference between Program Assistant Administration vs Program Coordinator?

AspectProgram Assistant AdministrationProgram Coordinator
ResponsibilitiesSupports program operations, handles administrative tasks, manages documentationOversees program planning, manages projects, coordinates activities and teams
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor’s degree often preferred; relevant experience valued
Work EnvironmentOffice setting, administrative support rolesOffice or field setting, project management focus
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community programs

Program Assistant Administration roles focus on supporting program operations through administrative tasks, while Program Coordinators take on leadership in planning and managing programs. Both roles often require similar credentials and are used across similar industries, but the Coordinator position involves more project oversight and strategic responsibilities.

What does a program assistant administration do?

A program assistant in administration supports the coordination and management of programs by handling scheduling, correspondence, and record-keeping. They often use office software, communicate with stakeholders, and ensure program activities run smoothly. Strong organizational and communication skills are essential for this role.

What is the work of a program assistant administration?

A program assistant in administration supports program coordination by handling scheduling, correspondence, and record-keeping. They often assist with organizing events, preparing reports, and managing communication between team members, using tools like spreadsheets and databases to ensure smooth operations.
Infographic showing various Program Assistant Administration job openings in New York as of September 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 100% In-person job distribution.

Program Assistant - Queen's Boulevard

Jamaica, NY • On-site

Westhab
See more jobs at Westhabexternal

$39K - $49K/yr

Other

Re-posted 6 days ago

Westhab rating

7.5

Company rating: 7.5 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description


JOB TITLE: Program Assistant
FLSA: Non-Exempt
DIVISON: Services
SUMMARY: The Program Assistant interacts efficiently and effectively with diverse population of a 200+ bed men's homeless shelter. The Program Assistant is responsible for maintaining professional communications to administrative staff, housing staff, facilities staff, residents and community partners.
DUTIES & RESPONSIBILITIES:
  • Greets all residents and visitors reporting to administration and directs them appropriately.
  • Performs administrative duties such as typing reports, letters, memos, etc.
  • Handles phones, faxes, and reservations for meeting rooms.
  • Assists with ordering office supplies and maintaining office inventory.
  • Maintains accurate records, prepares reports and facilitates the flow of necessary paperwork throughout the facility.
  • Prepares work orders for facilities and follows up on the progress and updates the system when completed.
  • Assists in setting up and maintaining databases relating to the programs and provide relevant technical assistance with all placements, closeouts, and sanctions of all residents.
  • Coordinates donation deliveries and maintains donation "wish list" of needed items.
  • Works closely with van driver to arrange transportation.
  • Monitors resident use of computers, phones and access to administration area.
  • Assists case management with filing.
  • Other duties as assigned.

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:
Associates degree preferred, High School Diploma/GED Required. Requires strong verbal, written and computer skills. Must have the ability to multitask while remaining focused. Bilingual (Spanish) a plus.
AGENCY PROFILE & EMPLOYEE EXPECTATIONS:
Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):
The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

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