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Program Assistant Administration Jobs in New York

Acacia Network

Program Assistant

Bronx, NY · On-site

$39K - $49K/yr

The Program Assistant must be able to work effectively in a team environment as well as work ... Knowledge of HR functions including recruiting and hiring, benefit administration and employee ...

Westhab Inc.

Program Assistant

New Rochelle, NY · On-site

$35K - $40K/yr

Program Assistant (Westchester County) FLSA: Non-Exempt DEPARTMENT: Employment Services REPORTS TO ... The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working ...

New York City | Jobs

PROGRAM ASSISTANT

Manhattan, NY · On-site

$41K - $52K/yr

Program Assistant The Department of Social Services (DSS) is comprised of the administrative units ... Customized Assistance Services (CAS) helps Human Resources Administration (HRA) clients with health ...

Westhab

Program Assistant

New Rochelle, NY · On-site

$35K - $40K/yr

Program Assistant (Westchester County) FLSA: Non-Exempt DEPARTMENT: Employment Services REPORTS TO ... The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working ...

City of New York

PROGRAM ASSISTANT

Manhattan, NY · On-site

$41K - $52K/yr

Customized Assistance Services (CAS) helps Human Resources Administration (HRA) clients with health ... Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program ...

City of New York

PROGRAM ASSISTANT

Manhattan, NY · On-site

$41K - $52K/yr

Customized Assistance Services (CAS) helps Human Resources Administration (HRA) clients with health ... Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program ...

City of New York

PROGRAM ASSISTANT

Manhattan, NY · On-site

$41K - $52K/yr

Customized Assistance Services (CAS) helps Human Resources Administration (HRA) clients with health ... Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program ...

City of New York

PROGRAM ASSISTANT

Manhattan, NY · On-site

$70K - $80K/yr

Customized Assistance Services (CAS) helps Human Resources Administration (HRA) clients with health ... Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program ...

Comunilife Inc

Program Assistant

Bronx, NY

$37K - $47K/yr

The Program Assistant will also perform functions such as preparing correspondence, greeting ... Bachelor's Degree in administration preferred. * At least 3 years of experience performing ...

Comunilife

Program Assistant

Bronx, NY · On-site

$53K - $58K/yr

The Program Assistant will also perform functions such as preparing correspondence, greeting ... Bachelor's Degree in administration preferred. * At least 3 years of experience performing ...

Westhab Inc.

Program Assistant, Manhattan

Manhattan, NY · On-site

$38K - $42K/hr

JOB TITLE: Program Assistant DEPARTMENT: Emergency Housing Apartment Program (EHAP) FLSA: Non ... Greets all residents and visitors reporting to administration and directs them appropriately.

Westhab

Program Assistant - Queen's Boulevard

Corona, NY · On-site

$39K - $50K/yr

Program Assistant The Program Assistant interacts efficiently and effectively with diverse ... Greets all residents and visitors reporting to administration and directs them appropriately.

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Program Assistant Administration information

What is the difference between Program Assistant Administration vs Program Coordinator?

AspectProgram Assistant AdministrationProgram Coordinator
ResponsibilitiesSupports program operations, handles administrative tasks, manages documentationOversees program planning, manages projects, coordinates activities and teams
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor’s degree often preferred; relevant experience valued
Work EnvironmentOffice setting, administrative support rolesOffice or field setting, project management focus
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community programs

Program Assistant Administration roles focus on supporting program operations through administrative tasks, while Program Coordinators take on leadership in planning and managing programs. Both roles often require similar credentials and are used across similar industries, but the Coordinator position involves more project oversight and strategic responsibilities.

What does a program assistant administration do?

A program assistant in administration supports the coordination and management of programs by handling scheduling, correspondence, and record-keeping. They often use office software, communicate with stakeholders, and ensure program activities run smoothly. Strong organizational and communication skills are essential for this role.

What is the work of a program assistant administration?

A program assistant in administration supports program coordination by handling scheduling, correspondence, and record-keeping. They often assist with organizing events, preparing reports, and managing communication between team members, using tools like spreadsheets and databases to ensure smooth operations.
Infographic showing various Program Assistant Administration job openings in New York as of September 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 100% In-person job distribution.

Admin Assistant-Administration

Manhattan, NY • On-site

Urban Pathways, Inc.
Non-Profits • 51 - 200 employees
Learn more about Urban Pathways, Inc.external

$17 - $21.60/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 19 days ago

Job description

The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.

Join UP! We are lighting the path home, one person at a time.

About Urban Pathways
Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.


Job Summary 
Reporting to the Executive Assistant, the Administrative Assistant provides administrative and clerical support to the General Counsel, Chief Compliance Officer, Chief Financial Officer, Chief Development and Communications Officer, and Director of Facilities. The Administrative Assistant will be an active listener and provide high-quality customer service and respond by exhibiting cross-cultural awareness with the ability to promote and contribute to an equitable and inclusive anti-racist organizational culture and environment.


Key Responsibilities & Essential Functions 

  • Serves as the Administrative Office Receptionist. 
  • Prepares correspondence and mailings. 
  • Prepares, maintains, and submits all purchase orders, check requests, and expense reports to the Finance Department in accordance with Urban Pathways, funding, and regulatory agency requirements and guidelines. 
  • Tracks expenses and budgets. 
  • Orders and maintains an inventory of office supplies and equipment. 
  • Schedules and tracks key dates, filings, and prepares reports including, but not limited to: 

o    Legal actions, subpoenas, litigation holds responses to subpoenas, document requests, etc. 

o    Obtains certified copies of legal and public documents as required. 

o    Monitors SiteCompi system and schedules hearing dates for Program Management. 

o    Prepares violation status reports and distributes them to Program Management. 

o    Files HPD registrations, Department of Buildings, and Fire Department of NY filings. 

  • Maintains record-keeping systems including, but not limited to:  

o    Paper and electronic files 

o    Video/photographic files and USB storage 

o    Relevant investigation reports and documentation  

o    Facility violation files and correspondence 

  • Reports any malfunctions of office equipment to the Executive Assistant. 
  • Assists in coordination of meetings, seminars, and training sessions, as needed. 
  • Sorts and distributes incoming mail. 
  • Prepares reports, correspondence, memos, etc., for the Chief Financial Officer, Chief Development and Communications Officer, General Counsel, Director of Facilities, and Chief Compliance Officer. 
  • Prepares and maintains minutes of meetings as assigned. 


Communication

  • Communicates verbally and in writing in a professional manner at all times.


Performs all other duties as assigned and as required.


Qualifications, Education and Experience

  • High School Diploma, GED or equivalent required. Bachelor’s degree preferred. 
  • Administrative experience a plus. 
  • Strong written and verbal communication skills. 
  • Strong computer skills and knowledge of Microsoft Office (e.g. Word, Outlook, Excel etc.). 
  • Foreign languages a plus. 


Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees. 


These benefits include:

·         Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.

·         Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.

·         Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.

·         Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.

·         Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.

·         Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.

·         Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.

·         Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.