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Program Assistant Administration Jobs in California

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Program Assistant Administration information

What is the difference between Program Assistant Administration vs Program Coordinator?

AspectProgram Assistant AdministrationProgram Coordinator
ResponsibilitiesSupports program operations, handles administrative tasks, manages documentationOversees program planning, manages projects, coordinates activities and teams
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor’s degree often preferred; relevant experience valued
Work EnvironmentOffice setting, administrative support rolesOffice or field setting, project management focus
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community programs

Program Assistant Administration roles focus on supporting program operations through administrative tasks, while Program Coordinators take on leadership in planning and managing programs. Both roles often require similar credentials and are used across similar industries, but the Coordinator position involves more project oversight and strategic responsibilities.

What does a program assistant administration do?

A program assistant in administration supports the coordination and management of programs by handling scheduling, correspondence, and record-keeping. They often use office software, communicate with stakeholders, and ensure program activities run smoothly. Strong organizational and communication skills are essential for this role.

What is the work of a program assistant administration?

A program assistant in administration supports program coordination by handling scheduling, correspondence, and record-keeping. They often assist with organizing events, preparing reports, and managing communication between team members, using tools like spreadsheets and databases to ensure smooth operations.
Infographic showing various Program Assistant Administration job openings in California as of September 2026, with employment types broken down into 75% Full Time, and 25% Temporary. Highlights an 75% In-person, and 25% Remote job distribution.

Day Program Assistant / Instructor

Commerce, CA • On-site

INCLUSION SERVICES LLC
201 - 500 employees
Learn more about INCLUSION SERVICES LLCexternal

$40K - $51K/yr

Other

Re-posted 14 days ago

Key responsibilities

  • Assist adults with developmental disabilities with daily care, including feeding, dressing, personal hygiene, and toileting.

  • Lead and coordinate scheduled activities, monitor client progress, and document outcomes.

  • Provide transportation to activity areas and support clients in community integration and social activities.

Job description

The Instructor reports directly to the Program Supervisor and/or Administrator and is responsible for the daily care of adults with developmental disabilities. Duties include but are not limited to, feeding, dressing, assistance with personal hygiene including assistance with toileting and changing of soiled undergarments, activity planning, leading assigned groups in scheduled activities and providing transportation to scheduled activity areas. Other duties may include preparing meals, basic instruction/training as outlined in the individual program plan and program curriculum, participation in the development of the individual program plan, and performing other activities or tasks that are related to assisting the consumers at the Adult Day Program.
  • Monitor services and clients progress in relationship to established goals and objectives, and document findings on the appropriate forms on a daily or as needed basis.
  • Maintain current progress notes and data frequency count on each consumer assigned to them
  • Will report incidents immediately to the program supervisor or administrator according to InClusion Services policies.
  • Will assist consumers in all areas of grooming and personal hygiene skills (including assistance with toileting and changing of soiled undergarments) based on the needs of the consumers at the Adult Day Program.
  • Will supervise and assist consumers during meals and snacks to ensure safety
  • Will keep daily attendance records for assigned consumers and ensure that the consumer or authorized individual signs attendance log/contact sheet daily
  • Will communicate on a regular basis with Program Administrator, Supervisor, families and other services providers and agencies, as needed;
  • Will immediately report observations or evidence of violations of consumer rights or consumer abuse.
  • Will attends team meetings or other training as part of continuation of education or any agency-wide training/in-services programs; Must complete a minimum of (1) hour of monthly in-service training every calendar month.
  • Will attend and participate in clients quarterly/semi-annual/annual meetings; as needed and assigned by the program supervisor or program administrator.
  • Will plan and coordinate with assigned client to achieve the programs objectives and client outcomes; achieving the client IPP objectives and identifying barriers to client success and how those barriers can be overcome
  • Will support consumers thru trainings and community integration exercises. Will arrange the transitioning of Consumers' from location to location
  • Will maintain a clean, safe and healthy environment at all times and will assist clients with cleaning as needed.
  • Will assist in the development of social activities with their clients and teach clients how to increase their activities of daily living
  • Will ensure that all programming is safe, secure and dedicated to improving the lives of the Consumers' and will report any situation or behavior that is not immediately to the Program Supervisor or Administrator.
  • Will assist clients with the self-administration of medication and record the information on the appropriate form on a daily basis as needed.
  • Will aide in orientation and training of new staff members as needed.
  • Will greet visitors and determine whether they should be given access to specific individuals based on InClusion Services - Day Program policies and procedures.
  • Will have cell phone on at all times and must respond to phone calls, text, and e-mails to

management within a short period of time (less than 10 minutes in working hours and as soon as
possible during emergencies).
  • Will maintain a high level of honesty, confidentiality and work ethic at all times; and always communicate, be consistent and act professionally at all times.
  • Will perform transportation services for Day Program participants, one hour before Day Program start time and one hour after Day Program end time.
  • Will perform other related duties and assignments as required and assigned by the Program Supervisor or Administrator.

Working Schedule:
Employment Classification: Hourly
Employment Status: Part-Time
Mondays to Fridays: 8:30AM-230PM
Saturdays and Sundays: Off Duty
Holidays/After Office Hours: Off Duty
Transportation Mondays to Fridays: 7:30AM-8:30AM to 2:30PM- 3:30PM
Physical Environment/Working Area:
Job/On-Site: Designated On-Site Area or Designated Community Site Area

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