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Program Assistant Administration Jobs in California

U.S.VETS

Program Assistant

Inglewood, CA · On-site

$21.78 - $25/hr

... program requirements * Assist Case Managers and program staff with file maintenance, audit ... Support grant administration activities including reporting, budget tracking, invoicing, and ...

US VETS Inc

Program Assistant

Inglewood, CA · On-site

$21.78 - $25/hr

Program Assistant USVETS Inglewood - Inglewood, CA 90301 Salary Range $21.78 - $25.00 Hourly Level ... Support grant administration activities including reporting, budget tracking, invoicing, and ...

University of South Carolina

Program Assistant

Los Angeles, CA · On-site

$41K - $52K/yr

This position handles CTE purchasing, procurement, and travel reimbursements and meets regularly with administration to discuss spending and projections. The program assistant also handles some human ...

Quantum Housing

Program Assistant

Los Angeles, CA · On-site

$21 - $23/hr

Position Summary The Program Assistant provides administrative and program support to the Housing ... public administration, human services, or a related field preferred. * At least one year of ...

Palomar Health

Program Assistant

Poway, CA · On-site

$38K - $48K/yr

... assist management staff in performance of their tasks. Answer phones; take and deliver accurate ... Advanced training in administration or business management Minimum Experience: * 1 year breast ...

Palomar Health

Program Assistant

Poway, CA · On-site

$38K - $49K/yr

... assist management staff in performance of their tasks. Answer phones; take and deliver accurate ... Advanced training in administration or business management Minimum Experience: * 1 year breast ...

Palomar Health

Program Assistant

Poway, CA · On-site

$38K - $48K/yr

... assist management staff in performance of their tasks. Answer phones; take and deliver accurate ... Advanced training in administration or business management Minimum Experience: * 1 year breast ...

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Program Assistant Administration information

What is the difference between Program Assistant Administration vs Program Coordinator?

AspectProgram Assistant AdministrationProgram Coordinator
ResponsibilitiesSupports program operations, handles administrative tasks, manages documentationOversees program planning, manages projects, coordinates activities and teams
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor’s degree often preferred; relevant experience valued
Work EnvironmentOffice setting, administrative support rolesOffice or field setting, project management focus
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community programs

Program Assistant Administration roles focus on supporting program operations through administrative tasks, while Program Coordinators take on leadership in planning and managing programs. Both roles often require similar credentials and are used across similar industries, but the Coordinator position involves more project oversight and strategic responsibilities.

What does a program assistant administration do?

A program assistant in administration supports the coordination and management of programs by handling scheduling, correspondence, and record-keeping. They often use office software, communicate with stakeholders, and ensure program activities run smoothly. Strong organizational and communication skills are essential for this role.

What is the work of a program assistant administration?

A program assistant in administration supports program coordination by handling scheduling, correspondence, and record-keeping. They often assist with organizing events, preparing reports, and managing communication between team members, using tools like spreadsheets and databases to ensure smooth operations.
Infographic showing various Program Assistant Administration job openings in California as of September 2026, with employment types broken down into 75% Full Time, and 25% Temporary. Highlights an 75% In-person, and 25% Remote job distribution.

Program Assistant

Inglewood, CA • On-site

U.S.VETS
201 - 500 employees
Learn more about U.S.VETSexternal

$21.78 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Key responsibilities

  • Support day-to-day operations of veteran housing and supportive service programs

  • Maintain client records, databases, and documentation to ensure compliance with grant and program requirements

  • Organize events, meetings, trainings, volunteer activities, and special projects for veterans, staff, donors, and community partners

Job description

Make an Impact

Join a mission-driven organization dedicated to ending veteran homelessness and supporting veterans and their families on the path to stability and independence.

As a Program Coordinator, you will play a vital role in supporting daily program operations, compliance, client services, reporting, financial tracking, event coordination, and administrative functions that directly impact veterans receiving housing and supportive services.

This position is ideal for candidates with experience in nonprofit operations, program administration, social services, office management, grants administration, or project coordination who are looking to make a meaningful difference while building a rewarding career.

Key Responsibilities
  • Support day-to-day operations of veteran housing and supportive service programs
  • Maintain client records, databases, and documentation to ensure compliance with grant and program requirements
  • Assist Case Managers and program staff with file maintenance, audit preparation, and quality assurance reviews
  • Track, collect, reconcile, and report program participant fees, rent payments, and other site revenues
  • Manage petty cash, deposits, expense tracking, and financial documentation
  • Coordinate purchases, supply inventory, vendor relationships, purchase orders, and expense allocations
  • Support grant administration activities including reporting, budget tracking, invoicing, and compliance documentation
  • Assist with supportive service fund requests and resource coordination for veterans
  • Coordinate donor records, in-kind contributions, mailings, and community engagement activities
  • Organize events, meetings, trainings, volunteer activities, and special projects for veterans, staff, donors, and community partners
  • Support intake, eligibility verification, client orientations, and program enrollment activities
  • Assist with recruitment and onboarding activities including job postings, interview scheduling, candidate communications, and new hire coordination
  • Track employee training, certifications, evaluations, and compliance requirements
  • Maintain operational policies, procedures, and program manuals
  • Provide confidential administrative support to leadership and program teams
  • Prepare reports, spreadsheets, and presentations for management and funders
  • Support cross-functional projects that improve program effectiveness and service delivery
What You'll Bring
  • Bachelor's degree in Social Services, Nonprofit Management, Business Administration, Accounting, Public Administration, Human Services, or a related field
    • Equivalent experience may substitute for education requirements
  • Strong administrative, organizational, and project coordination skills
  • Experience supporting nonprofit, social service, healthcare, housing, or community-based programs preferred
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to manage multiple priorities simultaneously
  • Experience maintaining records, reports, databases, and compliance documentation
  • Ability to work independently while collaborating effectively with diverse teams
  • Strong customer service and relationship-building skills
  • Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams
Preferred Qualifications
  • Experience working in nonprofit organizations, social services, housing programs, or community-based programs
  • Familiarity with grants management, reporting, budgeting, or compliance processes
  • Knowledge of veteran services, homelessness programs, supportive housing, or community resources
  • Experience coordinating events, trainings, or volunteer programs
Why Join U.S.VETS?
  • Help transform the lives of veterans and their families
  • Work for one of the nation's leading veteran-serving nonprofit organizations
  • Collaborative, mission-driven culture
  • Professional growth and development opportunities
  • Comprehensive benefits package including:
    • Medical, Dental, and Vision Insurance
    • Paid Vacation and Sick Time
    • Paid Holidays
    • 401(k) with Company Match

Apply