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Program Assistant 1 Jobs in Florida (NOW HIRING)

Westcare

Program Assistant

Saint Petersburg, FL · On-site

$19 - $21/hr

The Program Assistant provides administrative and operational support to the Program Manager and ... High School Diploma required. * 1 year of administrative experience required. * 2+ years of ...

Westcare

Program Assistant

Saint Petersburg, FL · On-site

$19 - $21/hr

The Program Assistant provides administrative and operational support to the Program Manager and ... High School Diploma required. * 1 year of administrative experience required. * 2+ years of ...

West Coast University, Inc.

Program Assistant

Doral, FL

$35K - $45K/yr

As a Program Assistant for a certified Great Place to Work, you willprovide administrative support ... one or more managers in an academic or business office environment. * Proficient reception and ...

Palm Beach State College

Program Assistant

Lake Worth, FL · On-site

$16.51/hr

What a day of a Program Assistant looks like: * Processes electronic payments and check requests ... One year of related experience Knowledge of: * Microsoft Office Professional or similar application

West Coast University, Inc.

Program Assistant

Doral, FL · On-site

$35K - $45K/yr

As a Program Assistant for a certified Great Place to Work, you will provide administrative support ... one or more managers in an academic or business office environment. * Proficient reception and ...

The Arc Gateway Inc

LIFE Program Assistant

Pensacola, FL · On-site

$32K - $41K/yr

SUMMARY: The Program Assistant plays a vital role in a day program dedicated to supporting adult ... Key Skills and Attributes : · Must have a High School Diploma or GED · 6 months to 1 year of ...

Orange County Public Schools

PROGRAM ASST,DES,C

Orlando, FL · On-site

$35K - $44K/yr

The Program Assistant, District ESE Specialist will be itinerant and provide technical support ... It is not necessarily descriptive of any one position in the class. The omission of an essential ...

Orange County Public Schools

PROGRAM ASST,DES,C

Orlando, FL · On-site

$35K - $44K/yr

The Program Assistant, District ESE Specialist will be itinerant and provide technical support ... It is not necessarily descriptive of any one position in the class. The omission of an essential ...

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Program Assistant 1 information

What is the difference between Program Assistant 1 vs Program Assistant 2?

AspectProgram Assistant 1Program Assistant 2
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often requires more experience or specialized certifications
Work EnvironmentOffice settings, community centers, or educational institutionsSimilar environments, with increased responsibilities
Employer & Industry UsageGovernment agencies, non-profits, educational institutionsSame as Program Assistant 1, with higher expectations
Common Search & Comparison IntentYesYes

The main difference between Program Assistant 1 and Program Assistant 2 lies in experience and responsibilities. Program Assistant 2 typically requires more experience or specialized certifications and handles more complex tasks. Both roles are common in similar environments like government, non-profits, and educational institutions, with Program Assistant 2 often serving as a step up for those seeking career advancement.

What are the most commonly searched types of Program 1 jobs in Florida? The most popular types of Program 1 jobs in Florida are:
What cities in Florida are hiring for Program Assistant 1 jobs? Cities in Florida with the most Program Assistant 1 job openings:
Program Assistant 1 jobs near you
Program Assistant

Program Assistant

Westcare

Saint Petersburg, FL • On-site

$19 - $21/hr

Full-time

Posted 17 days ago

Job description

POSITION SUMMARY:
The Program Assistant provides administrative and operational support to the Program Manager and staff to ensure the smooth day-to-day functioning of the Mustard Seed Program. This role assists with office coordination, client recordkeeping, and program logistics while supporting staff and client needs. The Program Assistant helps maintain an organized, efficient, and client-centered environment and contributes to overall program effectiveness in alignment with WestCare’s mission and standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Provide general administrative/clerical support for the Program Manager, including photocopying, faxing, filing, and maintaining electronic documentation systems.
  • Assist with GulfCoast-Florida program operations and administration.
  • Maintain and approve inventory of all office supplies and cleaning supplies; place all orders for the Mustard Seed program.
  • Assist in developing staff work schedules and assign daily responsibilities to ensure proper coverage for all shifts.
  • Answer incoming calls and distribute messages and mail.
  • Assist with letters of residency and client completion certificates.
  • Attend and take minutes of staff meetings.
  • Maintain accurate client rosters, sign in sheets and discharge logs.
  • Assist in the development and implementation of FARR policies, procedures, and program materials.
  • Assit with new client intake/orientation and data input.
  • Develop and maintain professional and collaborative relationships with all community partners.
  • Establish helping relationships with clients and staff characterized by warmth, respect, genuineness and empathy.
  • Assist in familiarizing clients to the program, including rules, and other pertinent information for client success.
  • Protect client’s rights to privacy and confidentiality in all treatment situations and record keeping.
  • Provide feedback to the Program Manager and Lead Tech regularly.
  • Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
  • Other duties as assigned.
ESSENTIAL QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Excellent written and verbal communication skills.
  • Ability to handle multiple projects simultaneously.
  • Excellent communication skills.
  • Attention to detail.
  • Ability to exercise good judgment and discretion.
  • Ability to work well in a team environment.
  • Superior organizational skills.
  • Extremely strong computer skills, to encompass all Microsoft Office applications.
  • Adherence to the highest standard of ethical conduct.
  • Professional appearance and demeanor.
  • During your tenure with WestCare, there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
EDUCATION and/or EXPERIENCE:
  • High School Diploma required.
  • 1 year of administrative experience required.
  • 2+ years of administrative experience preferred.
  • Experience working in a residential substance abuse setting strongly preferred.  
WORKING CONDITIONS:
  • Residential, recovery residence setting.
  • A minimum of 40 hours per week are expected but significantly more hours will be required from time to time.  Completion of job duties may require working before and after normal working hours.  Regular attendance is required.  Being able to work as many hours as is necessary to complete job tasks is a required and essential duty of this position.