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Program Administrative Assistant Jobs in Matteson, IL

Bausch-White Masonry

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Bausch-White Masonry, LLC is seeking a highly organized and detail ... relevant software programs - Excellent communication and interpersonal skills - Strong ...

Homer Companies

Administrative Assistant

Lockport, IL · On-site

$18 - $22/hr

Administrative Assistant - Full Time Department: Homer Tree Care, Inc. Job Summary: The ... Ability to learn new programs quickly and multitask in a fast-paced team-oriented environment.

Frontline Source Group

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Maintain office organization, supplies, filing systems, program materials, and event inventory ... Administrative Assistant Background Profile Required: Based in the Chicago area and able to work ...

Invenergy LLC

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

NLMK

Administrative Assistant

Portage, IN · On-site

$16.50 - $22.25/hr

Administrative Assistant Job Category: Salary Requisition Number: ADMIN002234 Posted: June 17, 2026 ... Health and wellness programs Important Notes: NLMK is an Equal Opportunity Employer. Employment ...

Invenergy LLC

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

Ounce of Prevention Fund

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Located in the heart of downtown Chicago the Ounce of Prevention Fund is a ... Reporting to the Program Operations Manager you will: • Provide assistance to the Grantee Support ...

Invenergy

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

Value Added Solutions

Administrative Assistant

Lemont, IL

$18.25 - $24.50/hr

ADMINISTRATIVE ASSISTANT POSITION OVERVIEW Argonne National Laboratory is seeking a highly ... Order office and program supplies. Research, compile, track, and analyze information from multiple ...

219 Health Network

Administrative Assistant

East Chicago, IN · On-site

$17.50 - $23.50/hr

Administrative Assistant - St. Catherine Hospital We are seeking a motivated, detail-oriented, and ... Comprehensive Benefits Program (Not all inclusive) * Medical, dental and vision coverage * Heal ...

Powers Health

Administrative Assistant

East Chicago, IN · On-site

$22.22 - $35.32/hr

Administrative Assistant - St. Catherine Hospital We are seeking a motivated, detail-oriented, and ... Comprehensive Benefits Program (Not all inclusive) * Medical, dental and vision coverage * Heal ...

Powers Health

Administrative Assistant

East Chicago, IN · On-site

$17.50 - $23.50/hr

Administrative Assistant - St. Catherine Hospital We are seeking a motivated, detail-oriented, and ... Comprehensive Benefits Program (Not all inclusive) * Medical, dental and vision coverage * Heal ...

Powers Health

Administrative Assistant

East Chicago, IN · On-site

$17.50 - $23.50/hr

Administrative Assistant - St. Catherine Hospital We are seeking a motivated, detail-oriented, and ... Comprehensive Benefits Program (Not all inclusive) * Medical, dental and vision coverage * Heal ...

City of Chicago

ADMINISTRATIVE ASSISTANT

Chicago, IL · On-site

$51K/yr

... program in office administration, plus one (1) year of administrative, office assistant or secretarial experience, OR graduation from an accredited college with an associate degree or higher, plus ...

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All JobsProgram Administrative JobsProgram Administrative Assistant JobsProgram Administrative Assistant Jobs in Matteson, IL

Program Administrative Assistant information

See Matteson, IL salary details

$11

$20

$30

How much do program administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for program administrative assistant in Matteson, IL is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Program Administrative Assistant vs Program Coordinator?

AspectProgram Administrative AssistantProgram Coordinator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, supporting program teams with administrative tasksOffice or field settings, overseeing program activities and logistics
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Common Search & ComparisonAdministrative support, clerical tasks, program supportProgram management, project oversight, event planning

The Program Administrative Assistant primarily handles clerical and administrative tasks to support program teams, while the Program Coordinator takes on broader responsibilities like managing program activities and logistics. Both roles are essential in supporting program success but differ in scope and responsibilities.

What does a program administrative assistant do?

A program administrative assistant provides support for program operations by managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often use office software like Microsoft Office and may assist with budgeting, data entry, and communication between team members to ensure smooth program execution.

What cities near Matteson, IL are hiring for Program Administrative Assistant jobs?

Cities near Matteson, IL with the most Program Administrative Assistant job openings:

Program Administrative Assistant jobs near you

Administrative Assistant

Chicago, IL • On-site

Frontline Source Group - Nationwide Staffing & Executive Search
See more jobs at Frontline Source Group - Nationwide Staffing & Executive Searchexternal

$18.50 - $25/hr

Other

Re-posted 5 days ago

Job description

Administrative Assistant

Our client located in the Chicago, Illinois area is seeking an Administrative Assistant to join their team. This is a full time onsite contract to hire opportunity.


Company Profile

National Nonprofit Organization


Administrative Assistant Role

Support the daily administrative operations of the Foundation.

Serve as a first point of contact by phone, email, and in person.

Maintain office organization, supplies, filing systems, program materials, and event inventory.

Assist with the annual scholarship program, including monitoring applications, tracking required documentation, maintaining scholar records, and preparing materials for committee review.

Maintain donor, alumni, scholar, and mailing records in DonorPerfect.

Review database records for accuracy, duplicates, address changes, and inconsistencies.

Schedule Board of Directors and committee meetings and prepare meeting materials.

Take and distribute formal meeting minutes and track follow up items.

Prepare donor thank you letters, tax receipt letters, mailing lists, and other correspondence.

Provide administrative and logistical support for the annual Awards Ceremony and Gala Weekend and other Foundation events.

Maintain event registrations, guest lists, attendance records, signage, name badges, and event materials.

Assist with vendor and volunteer coordination.

Update approved Foundation website content using Wix.

Assist with email communications, proofreading, and production of printed materials.

Perform general administrative responsibilities including filing, copying, scanning, binding, deliveries, and office organization.

Assist with hands on event and office preparation, including organizing storage areas and moving and arranging boxes and event materials.

Work additional hours during peak scholarship season from late January through March and event season from April through June.

Evening and weekend work is required during the Awards Ceremony and Gala Weekend period, including several consecutive days onsite at the host hotel.


Administrative Assistant Background Profile:

Required:

Based in the Chicago area and able to work regular in office days.

Two to three years of administrative experience.

Proficient in Google Workspace.

Proficient in Microsoft Office.

Excellent written and verbal communication skills.

Strong organizational skills and the ability to manage several projects at once within set deadlines.

Able to work independently, solve routine problems, and recognize when guidance is needed.

Comfortable working with the public by phone, email, and in person.


Preferred:

Familiarity with DonorPerfect or a comparable donor CRM, with strong and accurate data entry skills.

Familiarity with SmarterSelect or a comparable application management platform.

Experience using Wix.

Familiarity with Eventlify or a comparable event registration platform.

Nonprofit experience, particularly in scholarships, development, or events.

Experience taking formal meeting minutes.

Apply