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Program Administrative Assistant Jobs in Chicago, IL

Bausch-White Masonry

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Bausch-White Masonry, LLC is seeking a highly organized and detail ... relevant software programs - Excellent communication and interpersonal skills - Strong ...

Homer Companies

Administrative Assistant

Lockport, IL · On-site

$18 - $22/hr

Administrative Assistant - Full Time Department: Homer Tree Care, Inc. Job Summary: The ... Ability to learn new programs quickly and multitask in a fast-paced team-oriented environment.

Frontline Source Group

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Maintain office organization, supplies, filing systems, program materials, and event inventory ... Administrative Assistant Background Profile Required: Based in the Chicago area and able to work ...

Invenergy LLC

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

NLMK

Administrative Assistant

Portage, IN · On-site

$16.50 - $22.25/hr

Administrative Assistant Job Category: Salary Requisition Number: ADMIN002234 Posted: June 17, 2026 ... Health and wellness programs Important Notes: NLMK is an Equal Opportunity Employer. Employment ...

ULINE

Administrative Assistant

Waukegan, IL · On-site

$17 - $23/hr

Administrative Assistant Corporate Headquarters 12575 Uline Drive,Pleasant Prairie, WI 53158 Are ... Multiple bonus programs. * Paid holidays and generous paid time off. * Tuition Assistance Program ...

Invenergy LLC

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

ULINE

Administrative Assistant

Glenview, IL · On-site

$17.75 - $24/hr

Administrative Assistant Corporate Headquarters 12575 Uline Drive,Pleasant Prairie, WI 53158 Are ... Multiple bonus programs. * Paid holidays and generous paid time off. * Tuition Assistance Program ...

Ounce of Prevention Fund

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Administrative Assistant Located in the heart of downtown Chicago the Ounce of Prevention Fund is a ... Reporting to the Program Operations Manager you will: • Provide assistance to the Grantee Support ...

Invenergy

Administrative Assistant

Chicago, IL · On-site

$18.51 - $35.62/hr

The Administrative Assistant will manage documentation/data input for thermal and digital ... our bonus program(s) which are designed to reward individual and company performance. Your ...

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All JobsProgram Administrative JobsProgram Administrative Assistant JobsProgram Administrative Assistant Jobs in Chicago, IL

Program Administrative Assistant information

See Chicago, IL salary details

$12

$21

$32

How much do program administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for program administrative assistant in Chicago, IL is $21.68, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $24.04 per hour, depending on experience, location, and employer.

What is the difference between Program Administrative Assistant vs Program Coordinator?

AspectProgram Administrative AssistantProgram Coordinator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, supporting program teams with administrative tasksOffice or field settings, overseeing program activities and logistics
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Common Search & ComparisonAdministrative support, clerical tasks, program supportProgram management, project oversight, event planning

The Program Administrative Assistant primarily handles clerical and administrative tasks to support program teams, while the Program Coordinator takes on broader responsibilities like managing program activities and logistics. Both roles are essential in supporting program success but differ in scope and responsibilities.

What does a program administrative assistant do?

A program administrative assistant provides support for program operations by managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often use office software like Microsoft Office and may assist with budgeting, data entry, and communication between team members to ensure smooth program execution.

What cities near Chicago, IL are hiring for Program Administrative Assistant jobs?

Cities near Chicago, IL with the most Program Administrative Assistant job openings:

Program Administrative Assistant jobs near you
Infographic showing various Program Administrative Assistant job openings in Chicago, IL as of September 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $45,088 per year, or $21.7 per hour.

Administrative Assistant - PA Program

Valparaiso, IN • On-site

Valparaiso University
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Valparaiso Universityexternal

$15.75 - $21.25/hr

Other

Posted 22 days ago

Job description

Administrative Assistant - PA Program

The College of Nursing and Health Professions (CONHP) is seeking a detail-oriented and proactive Administrative Assistant for the Physician Assistant (PA) Program to assist with a wide range of administrative functions supporting the program's leadership, faculty, staff, and students. This position offers an exciting opportunity to be a key contributor to the overall success and smooth operation of the program. Highly organized, detail-oriented individuals with a passion for higher education and healthcare are encouraged to apply.

Major Responsibilities:

  • Key responsibilities involve assisting in the operations of the clinical phase of the PA Program, managing program-related information, and supporting various administrative functions, including, but not limited to, the following:
    • Provide comprehensive administrative support to the Director of Clinical Education, which includes database management for preceptors, clinical sites, contracts, student clinical experience schedules, and oversight for the clinical clearance process for MSPA students.
    • Support curriculum management by assisting the Director of Clinical Education with class scheduling, meeting scheduling, maintenance of Google calendars for cohorts, and event planning.
    • Manage the financial operations for the clinical phase of the PA Program to ensure financial processes are accurate, timely, and aligned with the program's budget and goals.
    • Provide administrative support to the Associate Dean, PA Program Directors, and faculty for various projects as needed.
    • Prepare and distribute minutes for various PA Program and CONHP committee meetings.

Required Knowledge and Skills:

A minimum of 3 to 5 years of relevant administrative experience, preferably within a higher education setting, with a strong understanding of academic processes, faculty and student interactions, and financial or data management. Additional years of relevant experience, including experience outside the required areas, may also be considered.

Bachelor's degree preferred or equivalent combination of education and experience.

Other Qualifications:

Solid communication skills, both written and verbal. Excellent organizational and time-management skills with the ability to multitask in a fast-paced environment. Ability to work collaboratively with faculty, staff, and students while maintaining confidentiality and professionalism. Advanced proficiency in office software and tools, including Microsoft Office and Google Suite, knowledge of Excel preferred for data analysis and reporting. Experience with various database platforms is highly desirable, demonstrating the ability to manage and interpret data effectively across multiple systems. Experience in financial management, with the ability to effectively oversee and contribute to financial operations, ensuring accuracy, compliance, and alignment with program goals. This includes managing financial processes, tracking expenditures, and supporting budget planning and oversight.

All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload:

  • Cover letter
  • Resume
  • List of 3 professional references
  • Answer all application questions

Please address the cover letter to:

Valparaiso University

1700 Chapel Drive

Valparaiso, Indiana 46383

Apply